Panasonic Digital Copier Dp 2500/3000 Internet Fax Operating Instructions

							GETTING TO KNOW YOUR MACHINEGETTING TO 
KNOW YOUR 
MACHINE
11
Control Panel[8]
Power save
CONTRASTLCD
REDIAREDIAL/PAUSE
LINELINESELECTSELECT
FLASFLASH/H/SUB-ADDR
SETSET
ORIGINALORIGINALCOPYCOPYSIZESIZESIZESIZELEDGER
LEGAL
INVOICELETTER
LETTER
MONITORMONITOR
RESET
START
123
456
789
0
PQRSGHI
TUVJKL ABC
WXYZWXYZ
MNODEFSTOP
ON LINE
ON LINE
DATA
FAX
INTERNET
PRINTER
MULTI-SIZEFEEDSORT
ALARMALARMACTIVEACTIVE
CLEAR
ENERGY SAVER
DP-3000
INTERRUPTFUNCTION
TONETONE
COPY
ADD TONER
MON. VOL.MON. VOL.
Used to enter a pause when recording or dialing a telephone
number, or to redial the last dialed number.
Used to separate the Sub-Address from the telephone
number when dialing, or to access some features of your
PBX.
Used to set operations.
Used for adjusting the monitor volume.
Used to switch the 
machine into energy 
saving mode.
For more details, see 
page 33 of the 
Operating Instructions 
(For Copier.)Used to start or 
select the 
function and 
sub-functions. 
These functions 
are explained in 
detail on page 9.Use this button when 
resetting all the 
previously set 
functions.Use this button when 
correcting entered 
numbers or characters.
Press this button when 
you want to stop the 
communication, 
registration operation, 
or audible tone.
Press this button to 
start fax transmission or 
Internet communication  
and manual fax 
reception.
Keypad 
Used for manual number dialing, 
recording phone numbers, and 
numerical entries.
Control Panel 
						

							GETTING TO KNOW YOUR MACHINE
12
Pre Installation Information
Before setting up the DP-2500/3000 on your network, please read this entire section to be familiar with its
functions.
The DP-2500/3000 is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN
(local area network):
Send paper-based information as an Internet Email.
Receive and print an Internet Email automatically.
Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3
fax machine (see Fax Forward on pages 94 to 95).
Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine using
ITU-T SUB-Address (see Inbound Routing on pages 90 to 93).
Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using
the sender’s fax ID code (see Inbound Routing on pages 90 to 93).
Relay an Internet Email to a G3 fax machine via regular fax transmission (see Relay Transmission on pages
101 to 115).
Network scanning and printing.
To utilize the above functions, the DP-2500/3000 needs to be set up properly on your network. Please contact
your network administrator for actual network setup.
Copy the Pre-installation Information form found at the end of this section on page 15, record the MAC
Address on the form and ask your network administrator to complete the remaining information on the form.
The MAC Address of your DP-2500/3000 can be found on the 2nd page of the Fax Parameter List printout
(press     ). (see Note 1)  (see Note 2)  (see Note 3)
 (see Note 4)
The DP-2500/3000 can be set up as either SMTP mail server or POP3 client. Dependent on the type of
setup, different functions are available as follows.
NOTE
1. To function as SMTP mail server, the DP-2500/3000’s email address must include its unique Host name within
your company domain.  This unique Host name must be registered within your network’s DNS (Domain Name
System) server.  Example: [email protected]
2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval.  Manually refers to manual
retrieval of mail when configured as POP3 client.
3. The DP-2500/3000 will receive, print, forward or relay emails in text message format and TIFF-F image file
attachment only.
4. Dynamic Host Configuration Protocol (DHCP) is not supported.
Function SMTP Server Setup POP3 Client Setup
Sending paper-based information as an Internet Email Yes Yes
Receive and print an Internet Email automatically Yes Yes
Receive and print an Internet Email manually No Yes
Forward received G3 fax message or Email automatically Yes Yes
Route received G3 fax message automatically Yes Yes
Relay an Internet Email to G3 fax machine Yes No
FUNCTIONPRINT OUT04 FAX PARAMETER LIST 
						

							GETTING TO KNOW YOUR MACHINEGETTING TO 
KNOW YOUR 
MACHINE
13
Setup as SMTP mail server
To install the DP-2500/3000 as SMTP mail server, the following network parameters need to be programmed
on your network and on the DP-2500/3000.
 IP Address of the DNS Server (if not available, see Note 2)
 IP Address of the DP-2500/3000
 Subnet Mask of the DP-2500/3000
 Name or IP Address of the Default SMTP mail server
 IP Address of the Default Router
 Email Address of the DP-2500/3000 (see Note 1)
 Host Name
Email Transmission (from the DP-2500/3000 to a PC) (see Note 1)  (see Note 2)   (see Note 3)
Email reception (from a PC to the DP-2500/3000)
NOTE
1. To function as SMTP mail server, the DP-2500/3000’s email address must include its unique Host name within
your company domain.  This unique Host name must be registered within your network’s DNS (Domain Name
System) server. Example: [email protected]
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server
Name.  If the DNS Server is not available, change the Fax Parameter No. 161 (DNS SERVER) to 1:Invalid.
Then the machine will prompt you to enter the IP Address of the SMTP Server.
3. Dynamic Host Configuration Protocol (DHCP) is not supported.
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server) (Router)
[email protected]
SMTP
POP3
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
(Router)
[email protected]
SMTP
Pre Installation Information 
						

							GETTING TO KNOW YOUR MACHINE
14
Setup as POP3 Client
To install the DP-2500/3000 as POP3 Client, the following network parameters need to be programmed on
your network.
 IP Address of the DNS Server (if not available, see Note 2)
 IP Address of the DP-2500/3000
 Subnet Mask of the DP-2500/3000
 Name or IP Address of the Default SMTP mail server
 IP Address of the Default Router
 POP Server Name or IP Address
 POP User Account Name
 POP Password
 Email Address of the DP-2500/3000 (see Note 1)
 (see Note 1)  (see Note 2)
Email transmission (from the DP-2500/3000 to a PC)
Email reception (from a PC to the DP-2500/3000)
NOTE
1. The email address format can be the same as your regular email address. If your email address is
[email protected], the DP-2500/3000’s email address can be [email protected].
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP
Server Names.  If the DNS Server is not available, change the Fax Parameter No. 161 (DNS SERVER) to
1:Invalid.  Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server) (Router)
[email protected]
SMTP
POP3
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server) (Router)
[email protected]
SMTP
POP3
Pre Installation Information 
						

							GETTING TO KNOW YOUR MACHINEGETTING TO 
KNOW YOUR 
MACHINE
15
For the total system to work properly via LAN, certain information and additional parameters must be set.  Please
contact your network administrator for the required information and connection to the LAN.
Important:Make a copy of this page and ask the Network Administrator to complete the required information.  After its
returned, transfer the information to the back side of the front cover for future reference and troubleshooting.
 (see Note 1)  (see Note 2)  (see Note 3)  (see Note 4)
User Information
Company Name
Address
Dept.
City State Zip Code
Tel. No. Fax No.
Internet Parameters (See page 27)
(1) IP Address:
(2) Subnet Mask:
(3) *SMTP Server Name:or*SMTP Server IP Address:
(4) Default Router IP Address:
(5) Email Address:
(6) DNS Server IP Address:
(7) POP Server Name:or*POP Server IP Address:
(8) POP User Name:
(9) POP Password:
(10) Host Name:
(11) Default Subject:
(12) Default Domain:
(13) Selectable Domains:
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
(14) Remote Password:
(15) Manager’s Email Address:
(16) Relay XMT Password:
(17) Relay Domains (Domains Authorized for Relay Transmission):
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
NOTE
1. Items in Bold, depict information obtained from you Network Administrator.
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP
Server Names (items 3 and 7 above).  If the DNS Server is not available, change the Fax Parameter No. 161 (DNS
SERVER) to 1:Invalid.  Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.
3. If required, the MAC Address of the DP-2500/3000 can be obtained from the 2nd page of the Fax Parameter List
printout, by pressing 
  .
4. Dynamic Host Configuration Protocol (DHCP) is not supported.FUNCTIONPRINT OUT04 FAX PARAMETER LIST
Pre Installation Information
Continued on the next page... 
						

							GETTING TO KNOW YOUR MACHINE
16
Explanation of Contents
 (see Note 1)
MAC Address: MAC Address from the 2nd page of the Fax Parameter List printout (press 
).
(1) IP Address : The Internet Protocol (IP) address assigned to your machine.
(2) Subnet Mask : The Subnet Mask number.
(3) SMTP Server Name or SMTP 
Server IP Address: The SMTP Server Name (up to 60 characters).  The SMTP Server IP Address.
(4) Default Router IP Address : The Default Router’s IP Address.
(5) Email Address : The email address assigned to your machine.  (Up to 60 characters)
(6) DNS Server IP Address : The IP address of the DNS Server.
(7) POP Server Name or POP 
Server IP Address: The POP Server Name (up to 60 characters). The POP Server IP Address.
(8) POP User Name : POP User Name. (Up to 40 characters)
(9) POP Password : POP Password.  (Up to 10 characters)
(10) Host Name : The name assigned to your DP-2500/3000.  (Up to 60 characters)
(11) Default Subject : The information to be added to the Subject Line for all outgoing emails.  (Up to 
40 characters)
(12) Default Domain : Specify the Domain Name (up to 50 characters) to be added to frequently used 
or incomplete outgoing email addresses (i.e. @yourcompany.com).
(13) Selectable Domains : Enter up to 10 Domain Names that can be selected during manual email 
addressing by pressing the Domain Key  .  (Up to 30 characters)
(14) Remote Password : Enter a security password (up to 10 characters) to allow Remote Programming 
of the Internet Parameters and Auto Dialer or the retrieval of the Journal via 
email.
(15) Manager’s Email Address : Enter you Department Manager’s email address for notification of all Internet 
relayed transmissions for supervision and cost control purposes.  (Up to 60 
characters)
(16) Relay  XMT  Password : Enter a password to provide network security to your Relay Station (for G3 relay 
purposes).  (Up to 10 characters)
(17) Relay Domain (01 to 10) : Enter up to 10 Domain Names that are authorized to access your Internet Fax 
for Relayed Transmission Request.  (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in the DX-1000/2000.
NOTE
1. All IP Addresses consist of 4 parts separated by dots (i.e. 165.113.245.2).
FUNCTIONPRINT OUT04 FAX PARAMETER LIST
Pre Installation Information 
						

							GETTING TO 
KNOW YOUR 
MACHINEGETTING TO KNOW YOUR MACHINE
17
Internet Communication Features
Internet Fax Transmission
The DP-2500/3000 allows you to transmit documents over the Internet to another Internet Fax or a PC.  The
document is first scanned and converted into a TIFF-F formatted image file, and then transmitted to the remote
location as an attachment file to an email using MIME encoding.
The email system at the receiving end must support MIME.  Otherwise, the attachment file will be detached
and lost.
When you send an email message to someone, the DP-2500/3000 uses Simple Mail Transfer Protocol (SMTP)
to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the
Internet. 
Internet Mail Reception
The DP-2500/3000 allows you to receive and print a PC transmitted email automatically or manually,
depending on its setup configuration.  However, if the received email includes file attachment in a format other
than TIFF-F, such as Word, Excel, Power Point, the DP-2500/3000 prints an error message instead.
Internet
Internet Fax
Transmission
Internet Mail
Reception
LAN LANInternet Fax Internet Fax 
PCPC 
						

							GETTING TO KNOW YOUR MACHINE
18
Inbound Routing
Using the Inbound Routing feature, the DP-2500/3000 can route documents received from a G3 fax machine
to email address(s) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax
machine(s) over the telephone line.
When an incoming Internet Fax, email or a regular fax document is received, the DP-2500/3000, checks
for the following:
1. First, the DP-2500/3000 checks whether a sub-address is included.  If it is, it will look for a sub-address
match within its auto dialer and will route the documents to the corresponding stations email address(s)
and/or telephone number(s).
2. If no sub-address is specified, then the DP-2500/3000 tries to match the originating fax machine’s Numeric
ID (TSI) with the TSI routing within its auto dialer and will route the documents to the corresponding stations
email address(s) and/or telephone number(s).
 (see Note 1)  (see Note 2)
NOTE
1. If the originating fax machine does not support the above sub-address function, sub-address destination(s)
cannot be selected.
2. The DP-2500/3000 will allow you to register the same sub-address number for an email address and a telephone
number.
LAN
PC
Internet Fax
Email
G3 Fax G3 Fax
Fax Reception
Transfer to
a G3 FaxInternet Fax
Internet Communication Features 
						

							GETTING TO KNOW YOUR MACHINEGETTING TO 
KNOW YOUR 
MACHINE
19
Fax Forward
The DP-2500/3000 is capable of transferring all received Internet email or regular G3 fax documents to a pre-
programmed G3 fax or a PC destination.
Network Scanner
The DP-2500/3000 can be utilized as a network scanner by simply transmitting an image to a PC as TIFF-F
attachment to an email.
This feature was enhanced with an addition of a new Fax Parameter No. 164 (IFAX XMT HEADER), giving you
a selection of whether to include the header when sending a document to an addressee in the same Domain
as specified in the Default Domain parameter. (See Note 1)
 (see Note 1)
NOTE
1. When sending to a Domain other than as specified in the Default Domain parameter, the header will be included
regardless of the selection.
LAN
PC Internet Fax
Email
G3 Fax
G3 Fax
Transfer to a G3 Fax
or
Transfer to a PC
LAN
PC Internet Fax 
PC
Internet Communication Features 
						

							GETTING TO KNOW YOUR MACHINE
20
Network Printer
The DP-2500/3000 can be utilized as a network printer by simply sending the documents created on your PC
using various software applications to the DP-2500/3000 via TCP/IP protocol.
There are two parts to setting up the DP-2500/3000 as a network printer.  Part 1 requires you to download the
software (printer driver and LPR) from the web site listed below.
The second part requires you to install and configure the software on your PC to work with the DP-2500/3000.
(See the web site for details about the printer driver installation and operation.)
You can download the Panasonic’s printer driver and LPR monitor from any of the following URL
addresses:
http://www.panasonic.co.jp/mgcs/internetfax/
http://www.panasonic.com/internetfax
 (see Note 1)
NOTE
1. The IP Address, Subnet Mask and Default Router IP Address (TCP/IP Gateway Address) must be programmed
on the DP-2500/3000 to be used as a Network Printer.
LANInternet Fax
PC
Print
Internet Communication Features