Panasonic Digital Copier Dp 2500/3000 Internet Fax Operating Instructions

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To Retrieve the Internet Parameters for Backup
To retrieve the existing Internet Parameters, send a plain text email to the DP-2500/3000’s email address with
the following command in the Subject: line:
#get parameters(password)# : 
Where the password is the Remote Password programmed in the DP-
2500/
3000’s User Parameters (i.e. 123456789).  For security, always input a
Remote Password in the User Parameters.  If it was not programmed, signify
with () (i.e. #get parameters()#).
Make sure that the Cc..., Bcc.... lines and the body of the email message is
Blank.
Retrieving the Internet Parameters Sample
(1) To : The DP-2500/3000’s email address.
From : This field is normally not visible when creating new email message(s).  It is your default
email address for retrieving the Internet Parameters and for error message notification.
(Can be programmed with the configuration tool of your email program.)
Subject : To Retrieve data, type: #get parameters(password)#
(1)
Programming or Retrieving Parameters via Email 
						

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After receiving the email message requesting the Internet Parameters, the DP-2500/3000 sends back an email to
the address specified in the From: line with the Internet Parameters in the body of the email.
DP-2500/3000 Internet Parameters Email Sample
(1) To : Your email address that was used to retrieve the Internet Parameters.
From : The DP-2500/3000’s email address.
Subject : DP-2500/3000 System Parameter List
(2) @sender to @end : Defines up to 24 User Names and their Email Addresses programmed in the DP-2500/
3000 for the Sender Selection in section (2) between @sender to @end block.
(3) @select-domain to @end : Defines up to 10 alternate Domain Names programmed in the DP-2500/3000 for the
Selectable Domains in section (3) between @select-domain to @end block.
(4) @relay-domain to @end : Defines up to 10 Domain Names programmed in the DP-2500/3000 that have been
authorized to access your Internet Fax for Relayed XMT Request in section (4) between
@relay-domain to @end block.
(5) @system to @end : Defines the following Internet Parameters programmed in the DP-2500/3000 in section
(5) between @system to @end block.
(a) Default Domain
(b) Manager’s Email Address
(c) Relay XMT Password
(d) Remote Password
(1)
(2)
(4)
(5) (3)
Programming or Retrieving Parameters via Email 
						

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To Edit the Retrieved or Backup Internet Parameters File
After receiving the DP-2500/3000 email with the Internet Parameters, store the email file as text (.txt) on your
PC for backup purposes.
To change or update the Internet Parameters, follow the steps below:
1. Create a New Email Message, fill out the To... and From... Address line and the Subject: line
information for section (1) below:
To : The DP-2500/3000’s email address.
From  : This field is normally not visible when creating new email message(s).  It is your default email
address, for retrieving the Internet Parameters and for error message notification.
Subject  : To Store data, type: #set parameters(password)#
2. Open the backup, Internet Parameter text file. Copy the body text and paste it on the body of the newly
created email message.
3. Delete any headers that may be present in the body of the email, as unsupported data will be rejected.  The
information following the # sign is ignored by the DP-2500/3000.
4. Edit a parameter and/or add additional Sender Name(s) or Domain Name(s).
5. When finished, use the File/Save as... command and save the updated file with .txt extension as a
backup.
6. Send the email message to the DP-2500/3000 to update the Internet Parameters.
Programming or Retrieving Parameters via Email 
						

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DP-2500/3000 Internet Parameters Email Sample
(1)
(2)
(3)
(5)
(6)
[Delete this header before sending email.] 
(4)
Programming or Retrieving Parameters via Email 
						

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Explanation of Contents 
(1) To : The DP-2500/3000’s email address
From : This field is normally not visible when creating new email message(s).  It is your default
email address for retrieving the Internet Parameters and for error message notification.
(Can be programmed with the configuration tool of your email program.)
Subject : To Store data, type: #set parameters(password)#
(2) @sender to @end : Defines the Sender information to be set in section (2) between @sender to @end block.
Edit, Delete or Register up to 24 User Names and their Email Addresses for the Sender
Selection feature (see page 83).
Separate each data field with a semicolon (;).  (If the remaining fields are to remain blank,
insert a semicolon (;) for each blank field).
The data string for each Sender Selection should be defined within a single line.  The
syntax is:
;;
(a) 01 to 24: Indicates the Sender Selection Numbers
(b) User Name (25-characters maximum)
(c) Email Address (60-characters maximum) 
(3) @select-domain to @end : Defines the Selectable Domains to be set in section (3) between @select-domain to
@end block.  Register up to 10 alternate Domain Names that can be selected during
manual email addressing by pressing the Domain Key  . (30-characters maximum)
The syntax is:  ;
(4) @relay-domain to @end : Defines the Domain Names to be set in section (4) between @domain to @end block.
Register up to 10 the Domain Names that have been authorized to access your Internet
Fax for Relayed XMT Request. (30-characters maximum)
(5) @system to @end : Defines the Internet Parameters to be set in section (5) between @system to @end
block.  Register the following Internet Parameters.
(a) Default Domain (30-characters maximum).   
The syntax is:  domain; 
(b) Manager’s Email Address (60-characters maximum).  
The syntax is:  manager; 
(c) Relay XMT Password (10-characters maximum.  The syntax is:  relay; .  Quotation marks   enclosing the password, are required, as shown in 
the example above).
(d) Remote Password (10-characters maximum.  The syntax is:  remote; .  Quotation marks   enclosing the password, are required, as shown in
the example above).
(Notice that for the above example, we have changed the Manager’s Email Address,
Relay XMT Password and the Remote Password).
(6) : This header must be deleted before the email is sent to the DP-2500/3000 for
reprogramming of Internet Parameters.
The information following the # sign is ignored by the DP-2500/3000, therefore, you can
leave it as is or delete it if you wish.
Programming or Retrieving Parameters via Email 
						

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Using a PC to Update the Auto Dialer Remotely
This feature provides a convenient and an easy way to Update, Backup or Restore the Phone Book dialing
numbers right from your PC by sending a text email message to the DP-2500/3000.
The DP-2500/3000 interprets the command that you enter in the Subject: line of your email message and
performs one of the following functions, it Retrieves or Stores data into the Auto Dialer (Phone Book).
The two types of commands that can be entered in the Subject line of your email:
1) To Store data, type :#set abbr(password)#: Where the password is the Remote Password 
programmed in the DP-2500/3000’s User Parameters (i.e. 
123456789).  You can program any known unused Auto 
Dialer location(s) with this command for the first time, 
without having to Retrieve the Phone Book data first.  If the 
desired Auto Dialer location already contains data, the DP-
2500/3000 will overwrite the existing data, therefore, we 
recommend that you use the Retrieve command below 
instead. To edit existing Auto Dialer locations, refer to pages 
42 to 43.
2) To Retrieve data, type :#get abbr(123456789)#
 (see Note 1)
NOTE
1. To activate this feature, change the Fax Parameter No. 158 (PC REMOTE UPDATE) to Valid.  
 (See page 57).
Programming or Retrieving Parameters via Email 
						

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Deleting the Entire Auto Dialer
If you wish to delete the entire Auto Dialer data in the DP-2500/3000, type the following command in the body
of the email message:
    
@command
delete
@end
This command can also be inserted before the @begin to @end block, to erase the entire Auto Dialer data
first, then reprogramming it with new data.  
This method will also prevent the Overwrite Warning Message that is sent back from the DP-2500/3000,
when the current Auto Dialer station is overwritten.
To erase the entire Auto Dialer data, type the following command in the Subject line of your email:
#set abbr(password)# :Where the password is the Remote Password programmed in the DP-2500/
3000’s User Parameters.  Retrieve and backup the existing data onto your PC first
by following the procedures for Retrieving and Editing on pages 40 to 43.
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To Program Phone Book for the First Time
Create a script in the message body of a plain text email and send it to the DP-2500/3000’s email address.The
Subject: line of the email must be as follows:  
#set abbr(password)#:Where the password is the Remote Password programmed in the DP-2500/
3000’s User Parameters.
The script sample to program the Phone Book for the first time is shown in the illustration below:
First Time Remote Programming of Phone Book Sample
(1)
(2)
(3) (b)
(d) (e)(f)
(g)
(a) (d)
(e)
(f)
(g)
(h)
(i) (a)
(c)
(b) (c)
(j)
Programming or Retrieving Parameters via Email 
						

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Explanation of Contents
 (see Note 1)  (see Note 2)  (see Note 3)  (see Note 4)
(1) To : The DP-2500/3000’s email address.
From : This field is normally not visible when creating new email message(s).  It is your default email address for 
retrieving the Phone Book data and for error message notification.
(It can be programmed with the configuration tool of your email program).
Subject : To Store data, type: #set abbr(password)# 
: To Retrieve data, type: #get abbr(password)#
(2) @begin to @end block : Defines the data to be set into Phone Book between @begin to @end block.
Separate each data field with a semicolon (;).  (If the remaining fields are to remain blank, insert a 
semicolon (;) for each blank field).
The data string for each station should be defined within a single line.
(a) Entry-number:  Phone Book entries to be programmed
000 to 199:  indicates Phone Book entries  000 to 199 (200 stations maximum)
(b) Station-name:  Name of the station being programmed (15 alpha-numeric characters maximum)
(c) Key-name: Name of the key being programmed (10 alpha-numeric characters maximum)
(d) Station-address:  email address or telephone number of the station being programmed
(e) Routing-subaddress:  sub-address to be used for routing (20-digit maximum)
(f) Routing-id-number:  TSI to be used for routing (20-digit maximum)
(g) The End Receiving Station’s telephone number is entered after the hash sign (#) 
(3) @program to @end  : Defines the data to be set into Program Keys as a Group Key or POP Access Key between @program to 
@end block.
(a)  Program Key: P01 - P12
(b) Station-name as a Group Key: Name of the station being programmed (15 alpha-numeric characters
maximum)
(c) Key-name: Name of the key being programmed (10 alpha-numeric characters maximum)
(d) GROUP: The syntax used to set the Program Key as a Group Key
(e) Entry-number: Phone Book entries to be programmed 
000 to 199: indicates Phone Book entries 000 to 199 (200 stations maximum) 
(f) Key-name: POP key name (10 alpha-numeric characters maximum)
(g) POP: The syntax used to set the Program Key as a POP Access Key
(h) POP User-name: Name of the station being programmed (40 alpha-numeric characters maximum)
(i) POP Password: POP Password (10 alpha-numeric characters maximum)
(j) Set whether the emails on the POP Server are deleted after retrieving the emails
NOTE
1. If a POP user account is programmed into the P1 to P12 program keys, the data programmed for this key cannot
be deleted, even when the delete command is specified.
2. The email address and the telephone number cannot be programmed via email when:
 Phone Book Number has been used for communication reservation.
 Received documents are stored in the image data memory of the machine.
 While the machine is communicating or printing.
3. When the email address and telephone number are programmed via email, a program result email is sent back.
4. Some email applications automatically insert a line feed in the middle of a line when a number of characters in a
line exceed a specific number.  Turn Off the automatic line feed, or define a number of characters per line to
prevent a line feed, or the data will be ignored.
Programming or Retrieving Parameters via Email 
						

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To Retrieve Phone Book Data for Backup
To retrieve the existing auto dialer data, send a plain text email to the DP-2500/3000’s email address with the
following command in the Subject: line:
#get abbr(password)#: Where the password is the Remote Password programmed in the DP-2500/
3000’s User Parameters  (i.e. 123456789).
Make sure that the Cc..., Bcc... lines and the body of the email message is Blank.
Retrieving Phone Book Data Sample
(1) To : The DP-2500/3000’s email address.
From : This field is normally not visible when creating new email message(s).  It is your default email address for
retrieving the Phone Book data and for error message notification.
(It can be programmed with the configuration tool of your email program.)
Subject : To Retrieve data, type:  #get abbr(password)#
(1)
Programming or Retrieving Parameters via Email