Panasonic Digital Copier Dp 2500/3000 Internet Fax Operating Instructions

							INSTALLING YOUR MACHINE
INSTALLING 
YOUR MACHINE
41
After receiving the email message requesting the existing auto dialer data, the DP-2500/3000 sends back an
email to the address specified in the From: line with the auto dialer information in the body of the email.
DP-2500/3000 Auto Dialer Email Sample
(1) To : Your email address that was used to retrieve the Auto Dialer data.
From : The DP-2500/3000’s email address.
Subject : DP-2500/3000 Phone Book List
(2) @begin to @end block : Defines Phone Book programmed in the DP-2500/3000 in section (2) between @begin to @end block.
(3) @program to @end : Defines Program Keys stored as a Group Key or POP Access Key programmed in the DP-2500/3000 in
section (3) between @program to @end block.
(1)
(2)
(3)
Programming or Retrieving Parameters via Email 
						

							INSTALLING YOUR MACHINE
42
To Edit the Retrieved or Backup Phone Book Data File
After receiving the DP-2500/3000 email with the auto dialer data, store the email file as text (.txt) on your PC
for backup purposes.  
To change or update the auto dialer, follow the steps below:
1. Create a New Email Message, fill out the To... and From... Address line and the
Subject: line information for section (1) below:
To : The DP-2500/3000’s email address.
From  : This field is normally not visible when creating new email message(s).  It is your default email
address, for retrieving the Phone Book data and for error message notification.
Subject  : To Store data, type: #set abbr(password)# 
2. Open the backup, auto dialer text file.  Copy the body text and paste it on the body of the newly created
email message.
3. Delete any headers that may be present in the body of the email, as unsupported data will be rejected.
The information following the # sign is ignored by the DP-2500/3000. 
4. Edit and/or add additional Phone Book stations.
5. When finished, use the File/Save as... command and save the updated file with .txt extension as a
backup.
6. Send the email message to the DP-2500/3000 to update the auto dialer.
DP-2500/3000 Auto Dialer Email Sample
  
(1)
(5)
(3)
[Delete this header before sending email]
(b)(d)
(a)
(b)(c)
(e)
(g)
(h)
(i)
(j)
(g)
(2) (e)
(f)
(4)
(d) (a)
(c)
(f)
Programming or Retrieving Parameters via Email 
						

							INSTALLING YOUR MACHINE
INSTALLING 
YOUR MACHINE
43
Explanation of Contents 
(1) To : The DP-2000/3000’s email address.
From : This field is normally not visible when creating new email message(s).  It is your default 
email address, for retrieving the Phone Book data and for error message notification.
(Can be programmed with the configuration tool of your email program.)
Subject : To Store data, type: #set abbr(password)#
(2) @begin to @end block: : Defines the Phone Book to be set in section (3) between @begin to @end block.  Edit, 
Delete or Register the information.
Separate each data field with a semicolon (;).  (If the remaining fields are to remain blank, 
insert a semicolon (;) for each blank field).
The data string for each station should be defined within a single line.  The syntax is:
;;;;;
(a) Entry-number: Phone Book to be programmed 000 to 199: indicates Phone Book (200 
numbers maximum) 
(b) Station-name: Name of the station being programmed (15 alpha-numeric characters
maximum)
(c) Key-name: Name of the key being programmed (10 alpha-numeric characters maximum)
(d)Station-address: email address or telephone number of the station being programmed
(e)Routing-subaddress: sub-address to be used for routing (20-digit maximum)
(f) Routing-id-number: TSI to be used for routing (20-digit maximum)
(g)The End Receiving Station’s telephone number is entered after the hash sign (#) 
(3) @program to @end block: : Defines the Program Keys stored as a Group Key or POP Access Key to be set in section 
(4) between @program to @end block.
Edit, Delete or Register the information.
(a)Program Key: P01 - P12
(b)Station-name as a Group Key: Name of the station being programmed (15 alpha-
numeric characters maximum)
(c) Key-name: Name of the key being programmed (10 alpha-numeric characters maximum)
(d)GROUP: The syntax used to set the Program Key as a Group Key
(e)Entry-number: Phone Book to be programmed
000 to 199: indicates Phone Book 000 to 199 (200 stations maximum)
(f) Key-name: POP key name (10 alpha-numeric characters maximum)
(g)POP: The syntax used to set the Program Key as a POP Access Key
(h)POP User-name: Name of the POP user account (40 alpha-numeric
characters maximum)
(i) POP Password: POP Password (10 alpha-numeric characters maximum)
(j) Set whether the emails on the POP Server are deleted after retrieving the emails
(4) These 2 Phone Book stations were added to the list.
(5) This header must be deleted before the email is sent to the DP-2500/3000 for reprogramming of Phone Book.
The information following the # sign is ignored by the DP-2500/3000, therefore, you can leave it as is or delete it if you wish.
Programming or Retrieving Parameters via Email 
						

							INSTALLING YOUR MACHINE
44
Using Email to Retrieve the Journal
To retrieve the existing Journal data, send an email to the DP-2500/3000’s email address with the following
command in the Subject: line: 
#get jnl(password)#: Where the password is, the Remote Password programmed in the DP-2500/3000’s
User Parameters (i.e. 123456789).  
The Journal will be send back to the originating station’s email address.  
After receiving the journal, use a fixed width font (i.e. Courier), in order to align the received journal’s contents
on the PC.
A separate email message is sent by the DP-2500/3000, an Internet Fax Return Receipt to the Manager’s
email address programmed in the User Parameters, informing of the Journal transfer.
 (see Note 1)
NOTE
1. To activate this feature, change the Fax Parameter No. 158 (PC REMOTE UPDATE) to Valid.  (See page 57)
Programming or Retrieving Parameters via Email  
						

							PROGRAMMING 
YOUR MACHINE
45
Programming Your Machine
Phone Book
Adding an Email Address
Phone Book dialing/addressing is a fast way of dialing full telephone numbers or email addresses.  To use
these dialing or addressing methods, you must first store the telephone numbers or email addresses into the
Phone Book.  (Refer to the Operating Instructions (For Facsimile) for adding telephone numbers.)
To add an email address, follow the steps below
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
  
3
Enter the email address by using the QWERTY 
keyboard and then press  .
(Up to 60 characters)  
Ex: [email protected]
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODEPOLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
EDIT PHONE BOOK02 ADD EMAIL ADDR.PHONE BOOK
ENTER EMAIL ADDRESS
_
OKPHONE BOOK
ENTER EMAIL ADDRESS
[email protected]_
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							PROGRAMMING YOUR MACHINE
46
4
Then enter the station name by using the QWERTY 
keyboard.
(Up to 15 characters)
Ex:  
5
Then enter the key name (up to 10 characters) .
 (By default, the key name is the first 10 characters 
of the station’s name.  If you do not want to change 
it, press  .)
6
To record another email address, repeat Steps 3 to 6.
To return to standby, press  .
OK
SALESSPACEEPTD
PHONE BOOK
ENTER NAME
SALES DEPT
Caps
Space CANCEL
OK
SymbolsBack
space
OK
OK
PHONE BOOK
ENTER KEY NAME
SALES DEPT
Caps
Space CANCEL
OK
SymbolsBack
space
OK
STOP
PHONE BOOK
ENTER EMAIL ADDRESS
_
Phone Book 
						

							PROGRAMMING YOUR MACHINE
PROGRAMMING 
YOUR MACHINE
47
Editing the Phone Book
If you have to change or erase any of the Phone Book stations, follow the steps below.
To change the settings of a phone book station
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
  
3
Select the station you wish to change.
(Note:  The word Email above the key name, indicates 
that the key contains an email address)
Ex:
4
Then enter a new email address.  (See Note 1)
Ex: [email protected]
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODEPOLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
EDIT PHONE BOOK03 MODIFY STATION
SALES DEPTEmail
MODIFY STATION
SALES DEPT
CANCEL O K
PROGRAM
DIALEmail
OKPHONE BOOK
ENTER EMAIL ADDRESS
[email protected]_
Phone Book
Continued on the next page... 
						

							PROGRAMMING YOUR MACHINE
48
 (see Note 1)
 (see Note 2)
5
Then enter a new station name. (See Note 1)
Ex:
6
Then enter a new key name.  (See Note 1)
Ex:
7
To return to standby, press  .
NOTE
1. If you make a mistake, use   or   to move the cursor beyond the incorrect character, press   then 
re-enter the new character.
2. The Phone Book cannot be changed or erased until the communication has finished. 
To change or erase the settings, cancel the communication first by Edit File Mode.
OK
PANAFAX
PHONE BOOK
ENTER NAME
PANAFAX
Caps
Space CANCEL
OK
SymbolsBack
space
OK
PANAFAX
PHONE BOOK
ENTER KEY NAME
PANAFAX
Caps
Space CANCEL
OK
SymbolsBack
space
OK
STOP
CLEAR
Phone Book 
						

							PROGRAMMING YOUR MACHINE
PROGRAMMING 
YOUR MACHINE
49
To erase an entry from the phone book
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
  
3
Enter the station you wish to erase.
(Note:  The word Email above the key name, 
indicates that the key contains an email address)
Ex:
4
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODEPOLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
EDIT PHONE BOOK04 DELETE STATIONDELETE STATION
1/1
CANCEL O K
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO CANADAEmailEmail
EmailEmail
EmailEmail
SALES DEPTEmail
DELETE STATION
SALES DEPT
CANCEL O K
PROGRAM
DIALEmail
OKDELETE STATION
SALES DEPT
[email protected]
DELETE?
NO YES
Phone Book
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							PROGRAMMING YOUR MACHINE
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 (see Note 1)
5
To return to standby, press  .
NOTE
1. If the Phone Book station has been used for a communication reservation, the settings cannot be changed or
erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode.
YES
STOP
Phone Book