Panasonic Digital Imaging Systems DP-2310/3010/3510/3520/4510/4520/6010/6020 Facsimile And Internet Fax Operating Instructions

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131
Internet FaxFeatures
DP-35 20/4 520 /6020  c an  c h a nge  t h e  File  T yp e  and  F ile  Na me, wh ile  t h e  DP -2 3 10 /30 10  can  c h a nge  o nly  the
F ile  T ype.
Make sure that the FAX/EMAIL lamp is ON.  If not, press   to select the FAX/EMAIL mode.
Change the File Format and File Name
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on
the Platen Glass.
2
3
F il e  Typ e a nd N ame
( D P-3 520 /45 20/6 020  dis p la ys  F ILE  
T Y PE  a nd F IL E  NAM E)
4 aSelect  ( T IF F or  PD F) F ile  Type,  and
•  W hen you  se le ct   or
, the File Name will be
d is p la yed  as  “im ag e.tif or
image.pdf”.
( D P-35 20/4 520/ 6020  o n ly )
MODE SETTINGMMM-dd-yyyy  15:00     0%
Ready To Fax
ORG. SIZE =  LTR
FILE TYPE
AND NAME
FILE TYPE
AND NAME
OK
TIFF 
PDF 
MMM-dd-yyyy  15:00     0%
Ready To Fax
ORG. SIZE =  LTR
FILE TYPE
AND NAME
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Change the File Format and File Name
NOTE1. PDF file is only available if sending the document(s) to a PC.
4b
Sel ect File  Name  (C usto mer  N ame)
• The File Name is displayed on  upper LCD. You can Change the 
File Name by pressing 
 after selecting the File 
Type (TIFF or PDF)
(DP-3520/4520/6020 only)
• Enter the new File Name (Up to 20 characters) by using the
character keys and press  .
5
6
Enter email address by any combination 
of the following methods:
•Manual Number Dialing, press
 after each station is
entered (up to 70 stations)
• Address Book Dialing (up to 200 stations)
Ex: PANASONIC
7
The document(s) is stored into 
memory and with a file number.
CUSTOM 
OK
Edit File Name
Enter Text
image_
MMM-dd-yyyy  15:00     0%
Ready To Fax
ORG. SIZE =  LTR
FILE TYPE
AND NAME
ADDRESS BOOK
AFRICA
ASIA
AMERICA
ANTARTICA
APOLLO BERLIN
BRAZIL
MMM-dd-yyyy  15:00     0%
Ready To Fax
ORG. SIZE =  LTR
OK
Memory Transmit STN(s):001
TO:PANASONIC
[email protected]
PANASONIC QUALITY DEPT 
						

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133
Internet Fax
Features
When using the Internet communication mode, a failure report will print automatically for each transaction if
the email is returned undelivered by the mail server. The printout will consist of the undelivered message
contents supplied by the mail server and a portion of the first page’s image for that particular transaction.
Failure Report Sample (User unknown)
Returned Email
                              5
MMM-dd-yyyy 14:49          iFAX                                                       P.01/01
Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with
internal id OAA24381; THU, dd MMM yyyy 14:52:57 +0900
Date: THU, dd MMM yyyy 14:52:57 +0900
From: Mail Delivery Subsystem 
Subject: Returned mail: User unknown
Message-Id: 
To: 
The original message was received at THU, dd MMM yyyy 14:52:54 +0900
from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]
   ----- The following addresses had delivery problems -----
  (unrecoverable error)
   ----- Transcript of session follows -----
.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:
>>> RCPT To:

						

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134
Using a Mailing List stored in the mail server simplifies the process of entering multiple locations and allows
you to send to an unlimited number of email addresses with one easy operation.
Ask your Network System administrator for information on how to utilize the Mailing List.
Using a Mailing List 
						

							135
Internet Fax
Features
Receiving Documents via LAN
Your machine offers you a choice to receive Fax documents unattended (by default) or manually over
regular telephone lines.
Your machine also offers the same choice to receive and print Internet email messages via LAN unattended
or manually when subscribing to a POP mail server.  However, when your machine is configured to receive
email using SMTP protocol, the email can only be received and printed unattended.
Internet Fax Received on a PC
Figure 1: Outlook Express Inbox Sample
• The Subject column in the above example shows samples of email messages received on a PC from
your machine, and Internet FAX.
• For your reference, the above example is from Outlook Express Inbox running under Microsoft
® Windows.
If you are using a different email application software, please refer to your application’s User Manual.
General Description
mm/dd/yy 3:15 PM
mm/dd/yy 3:17 PM
mm/dd/yy 3:18 PM
mm/dd/yy 3:19 PM
mm/dd/yy 3:20 PM
mm/dd/yy 3:21 PM
mm/dd/yy 3:21 PM
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							Receiving Documents via LAN
136
General Description
Figure 2: Internet Fax Received on a PC
• For your reference, the above example is from Windows Messaging running under Microsoft
® Windows.
• To run the Viewer, please refer to your application’s User Manual.  The attached file is composed of TIFF-
F (Tagged Image File Format with Modified Hoffman coded image).  TIFF Viewers come in many flavors, a
majority of TIFF Viewers will open and view this file, however, a handful of Viewers may not support this
format.
• You can download the TIFF-F Image Viewer into your PC from the following URL addresses:
http://panasonic.co.jp/pcc/en/
• License agreement of Panasonic’s TIFF-F Image Viewer application
You must carefully read the license agreement before installing the TIFF-F Image Viewer application on
your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of
the copies thereof.
You must assume full responsibility for selection of the software and its operation/non-operation and
results obtained therefrom.
• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is
shown in the Email body.
An image data in PDF format has been attached to this email.
MMM, dd, yyyy
http://panasonic.co.jp/pcc/en/ 
						

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Internet Fax
Features
Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually
when subscribing to a POP mail server.
Setting the POP Parameters
Set the parameters pertinent to the POP server (Fax Parameters No. 146 to 149).
No. 146 (POP TIMER): Enter the interval to check and retrieve email from the POP server (0 to 60 minutes).
If 0 minutes is entered, the POP server is not checked for mail.
No. 147 (AUTO POP Receive): When there is mail to be retrieved from the POP server, your machine will
retrieve it and print the email unattended.  If this parameter is set to 1:Invalid, the machine will not retrieve
it, but displays the number of mails on the POP server.
No. 148 (DEL POP Receive MAIL): Select whether the email is deleted from the POP server after it is
retrieved by your machine.
No. 149 (DEL POP ERROR MAIL): Select whether to delete the email from the POP server when the file
attachment format is not supported.
To set the above POP parameters, follow the steps below.
Receiving Email from a POP Server
1
 
2 
3
Input identification code and press  .
Function Mode
Select A Function
GENERAL SETTINGS
FAX/EMAIL SETTINGSCOPIER SETTINGS
PRINTER SETTINGS
SCANNER SETTINGS
FAX/EMAIL SETTINGS 04 Key Operator Mode
Function Mode
Input Identification Code
OK
00  User ParametersFunction Mode: FAX/EMAIL
Select An Item
01  Fax Parameters
02
03
04
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Receiving Email from a POP Server
4
Press     or   to scroll the display to the desired Fax 
Parameter.
(See page 190)
Ex:
or
Press   and enter the Fax Parameter number directly from 
the keypad and press   or   key.
5
Enter the desired retrieval interval time (0 to 60 minutes) from the keypad and
press .
If you make a mistake, press   to erase the time interval and then re-
enter the correct value.
6
7
Select the desired setting and press  .  Press  .
8
Select the desired setting and press  .  Press  .
01 Fax Parameters
146 POP Timer
01 Fax Parameters
SETSTART
Fax Parameters
Input Number; Press OK
POP Timer
OK
CLEAR
147 Auto POP Receive
InvalidFax Parameters
Select And Press OK
Auto POP Receive
Valid
OK148 Del POP Receive Mail
InvalidFax Parameters
Select And Press OK
Del POP Receive Mail
Valid
OK149 Del POP Error Mail
InvalidFax Parameters
Select And Press OK
Del POP Error Mail
Valid 
						

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Receiving Email from a POP Server
Internet Fax
Features
NOTE1. When an unsupported file attachment is received, an error message is printed to inform you
that the file attachment could not be printed.
2. When Fax Parameter No. 148 (DEL POP Receive MAIL) and/or Fax Parameter No. 149 (DEL
POP ERROR MAIL) are set to 1:Invalid, email with errors will not be erased.  This will allow
you to retrieve this email from your PC later.
Furthermore, if these Fax Parameters are set to 1:Invalid, you will need to delete mails from
the POP server periodically. POP servers allocate a certain amount of space per account and if
mail is not deleted regularly, your mail box will overflow and new incoming mail will be rejected.
Either retrieve these mails from your PC or set the Fax Parameters to 2:Valid triggering your
machine to receive, print and delete all the mails from the POP server. This procedure,
however, might cause mail that had been printed before to print again.
9
Select the desired setting and press  .
10
To return to standby.
OK
145  Sender Selection          Invalid
146  POP Timer                         5    
147  Auto POP Receive          Valid
148  Del POP Receive Mail          Valid
149  Del POP Error Mail               InvalidFunction Mode; FAX/EMAIL
Select An Item
30
37 
						

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Receiving Email from a POP Server
Unattended Reception from the POP Server
When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax
Parameter No. 147 (AUTO POP Receive) is set to 2:Valid, the machine will query the POP server at the
specified interval for new mail. 
Any mail on the POP server is retrieved and printed unattended.
When the Fax Parameter No. 146 (POP TIMER) is set to 0, the machine will not query the POP server and
the mail is not retrieved automatically.  With this setting, mail must be retrieved manually from the POP
server.
When the Fax Parameter No. 147 (AUTO POP Receive) is set to 1:Invalid, the machine will query the
POP server for new mail at the interval specified by Fax Parameter No. 146.  If new mail has arrived at POP
server, the machine will not retrieve it, but displays the number of mails on the POP server.
Manual Reception from the POP Server
To receive manually from the POP server, follow the steps below:
NOTE1. If you program a user name and password in the Program key, you can receive mail from the
POP server using a user name other than the name set as the user parameter.
2. The number of emails that can be retrieved during a single operation is 20.  Even if POP server
has more than 20 emails, only 20 will be displayed on the machine.  After retrieving the first 20
emails, repeat the procedure from beginning to ensure all emails were retrieved from the POP
server.
3. If the machine is in the Shutdown mode, it can not wakeup when receiving Email.
1 
2
If the POP server has not received any new mail, the following message is
displayed.
3
If POP server received new mail, the machine will display the number of mails
on the server, then receive and print the email.
MODE SETTINGGET EMAIL
POP Receive
No New Mail
POP Receive
1 New Mail(s)