Xerox Phaser 3250DN User Manual

							
5.2   
Supported sizes of paper
Ty p eSizeDimensionsWeighta
a. If media weight is over 24 lb (90 g/m2), use the manual feed.
Capacityb
b. Maximum capacity may differ depending on media  weight, thickness, and environmental conditions.
Plain paperLetter 216 x 279 mm (8.5 x 11 inches)
• 60 to 105 g/m
2 (16 to 28 lb 
bond) for the tray
• 60 to 163 g/m
2 (16 to 43 lb 
bond) for the manual feed • 250 sheets of 75 g/m
2 
(20 lb bond) paper for the 
tray
• 1 sheet for manual feeding
Legal 216 x 356 mm (8.5 x 14 inches)
Folio 216 x 330.2 mm (8.5 x 13 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
A4 210 x 297 mm (8.26 x 11.69 inches)
JIS B5 182 x 257 mm (7.18 x 10.12 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184 x 267 mm (7.25 x 10.5 inches)
A5 148 x 210 mm (5.82 x 8.26 inches)
A6 105 x 148 mm (4.13 x 5.82 inches)
Envelope Envelope B5 176 x 250 mm (6.93 x 9.84 inches)
75 to 90 g/m
2 (20 to 24 lb) 1 sheet for manual feeding
Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)
Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.38 x 9.02 inches)
Envelope C6 114 x 162 mm (4.49 x 6.38 inches)
Transparency Letter, A4 Refer to the Plain paper section 138 to 146 g/m
2 (37 to 39 lb) 1 sheet for manual feeding
Labels Letter, Legal, Folio, 
Oficio, A4, JIS B5, 
ISO B5, Executive, 
A5, A6
Refer to the Plain paper section 120 to 150 g/m
2 (32 to 40 lb) 1 sheet for manual feeding
Card stock Letter, Legal, Folio, 
Oficio, A4, JIS B5, 
ISO B5, Executive, 
A5, A6 Refer to the Plain paper section 60 to 163 g/m
2 (16 to 43 lb) 1 sheet for manual feeding
Minimum size (custom) 76 x 127 mm (3.86 x 5.83 inches) 60 to 163 g/m
2
(16 to 43 lb bond)1 sheet for manual feeding
Maximum size (custom) 215.9 x 356 mm (8.5 x 14 inches)
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5.3   
Media sizes supporte d in each mode
Guidelines for selecting  and storing print media
When selecting or loading paper, envel opes, or other print media, keep 
these guidelines in mind:
• Always use print media that conform  with the specifications listed on 
the next column.
• Attempting to print on da mp, curled, wrinkled, or torn paper can cause 
paper jams and poor print quality.
• For the best print quality, use only high quality copier grade paper  specifically recommended for use in laser printers.
• Avoid using the following print media types: - Paper with embossed lettering, perf orations, or a texture that is too 
smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- Carbonless paper and Tracing paper. 
• Use of these types of paper coul d result in paper jams, chemical 
smells, and damage to your printer.
• Store print media in its ream wrapper until you are ready to use it.  Place cartons on pallets or shelves, not on the floor. Do not place 
heavy objects on top of the paper , whether it is packaged or 
unpackaged. Keep it away from moistu re or other conditions that can 
cause it to wrinkle or curl.
• Store unused print media at temperatures between 15 and 30
oC (59 
to 86oF). The relative humidity should be between 10 and 70%.
• Store unused print media in a moistu re-proof wrap, such as a plastic 
container or bag, to prevent dust and moisture from contaminating 
your paper.
• Load special print media types one sheet at a time through the  manual tray to avoid paper jams.
• To prevent print media, such as transparencies and label sheets, from  sticking together, remove them as they print out.
ModeSizeSource
Single side 
printing All sizes supported by 
the machine •tray1
• manual feed
Duplex printing
a
a. 75 to 90 g/m2 (20 to 24 lb) only.
Letter, A4, Legal, Folio, 
Oficio •tray1
• manual feed
Caution
• If you print 20 envelopes in succe
ssion, the surface of the top 
cover may become hot. Please exercise caution.
Guidelines for special print media
Ty p eGuidelines
Envelopes • Successful printing on envelopes depends  upon the quality of the envelopes. When 
selecting envelopes, consider the following 
factors:
- Weight: The weight of the envelope paper should not exceed 90 g/m
2 (24 lb) or jamming 
may occur.
- Construction: Prior to printing, envelopes  should lie flat with less than 6 mm 
(0.25 inches) curl, and should not contain air.
- Condition: Envelopes should not be wrinkled,  nicked, or otherwise damaged.
- Temperature: You should use envelopes that  are compatible with the heat and pressure of 
the printer during operation.
• Use only well-constructed envelopes with sharp 
and well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, 
windows, coated lining, self-adhesive seals, or 
other synthetic  materials.
• Do not use damaged or poorly made 
envelopes.
• Be sure the seam at both ends of the envelope  extends all the way to the corner of the 
envelope.
• Envelopes with a peel-off  adhesive strip or with 
more than one flap that folds over to seal must 
use adhesives compatible with the printer’s 
fusing temperature for 0.1 second. Check your 
machine’s specification to view the fusing 
temperature, see page 11.1. The extra flaps 
and strips might cause wrinkling, creasing, or 
jams, and may even damage the fuser.
• For the best print quality, position margins no 
closer than 15 mm (0.6 inches) from the edges 
of the envelope.
• Avoid printing over the area where the 
envelope’s seams meet.
Acceptable
Unacceptable
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5.4   
Transparencies • To avoid damaging the printer, use only 
transparencies designed for use in laser 
printers.
• Transparencies used in the printer must be able  to withstand the machine’s fusing temperature. 
Check your machine’s specification to view the 
fusing temperature, see page 11.1.
• Place them on a flat surface after removing  them from the printer.
• Do not leave them in the paper tray for long  periods of time. Dust and dirt may accumulate 
on them, resulting in spotty printing.
• To avoid smudging caused by fingerprints,  handle them carefully.
• To avoid fading, do not expose printed 
transparencies to prolonged sunlight.
• Ensure that transparenc ies are not wrinkled, 
curled, or have any torn edges.
Labels • To avoid damaging the printer, use only labels  designed for use in laser printers.
• When selecting labels, consider the following  factors:
- Adhesives: The adhesive material should be stable at 180° C (356° F), the printer’s fusing 
temperature.
- Arrangement: Only use labels with no  exposed backing between them. Labels can 
peel off sheets that have spaces between the 
labels, causing serious jams.
- Curl: Prior to printing, labels must lie flat with  no more than 13 mm (5 inches) of curl in any 
direction.
- Condition: Do not use labels with wrinkles,  bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive 
material between labels. Exposed areas can 
cause labels to peel off during printing, which 
can cause paper jams. Exposed adhesive can 
also cause damage to printer components.
• Do not run a sheet of labels through the printer  more than once. The adhesive backing is 
designed for only a single pass through the 
printer.
• Do not use labels that are separating from the  backing sheet or are wrinkled, bubbled, or 
otherwise damaged.
Card stock or 
custom-sized 
materials • Do not print on print media smaller than 76 mm 
(3 inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least  6.4 mm (0.25 inches) away from the edges of 
the material.
Ty p eGuidelines
Loading paper
Load the print media you use for the majo rity of your print jobs in the tray 
1. The tray 1 can hold a maximum of 250 sheets of 20 lb plain paper. 
You can purchase an optional tray (t ray 2) and attach it below the 
standard tray to load an additional 250 sheets of paper. For order 
information for an optional tray, see 7.1.
The paper level indicator on the front  of the tray 1 and the optional tray 
2 shows the amount of paper currently  left in the tray. When the tray is 
empty, the indicator bar is completely lowered. Preprinted 
paper
• Letterhead must be printed with heat-resistant 
ink that will not melt,  vaporize, or release 
hazardous emissions when subjected to the 
printer’s fusing temperature for 0.1 second. 
Check your machine’s specification to view the 
fusing temperature, see page 11.1.
• Letterhead ink must be non-flammable and  should not adversely affect printer rollers.
• Forms and letterhead should be sealed in a 
moisture-proof wrapping to prevent changes 
during storage.
• Before you load preprinted paper, such as 
forms and letterhead, verify that the ink on the 
paper is dry. During the fusing process, wet ink 
can come off preprinted paper, reducing print 
quality.
Ty p eGuidelines
3250-033
Full  ▲
▲ Empty
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5.5   
Using tray 1 or the optional tray 2
Use the print material you use for the majo rity of your print jobs in tray 1. 
Tray 1 can hold a maximum of 250 sheets of 75 g/m2 paper.
You can purchase an optional tray 2 and attach it below tray 1 to load an 
additional 250 sheets of paper.
To load paper, pull open the tray and load paper with the side to be 
printed on face down.
You can load letterhead paper with the design side face down. The top 
edge of the sheet with the logo should be  placed at the front of the tray.
Notes
• If you experience problems with paper feed, place one sheet  at a time in the manual feed.
• You can load previously printed paper. The printed side  should be facing up with an uncurled edge at the front. If you 
experience problems with paper feed, turn the paper around. 
Note that the print q uality is not guaranteed.
Changing the size of  the paper in tray 1
To load longer sizes of paper, such as Legal-sized paper, you need to 
adjust the paper guides to extend the paper tray.
3250-030
3250-042
31
2
4
1paper length guide
2support guide
3guide lock
4paper width guides
1Press and hold the guide lock, and slide the paper length guide to 
locate it in the corre ct paper size slot.
2 After inserting paper into the tray, adjust the support guide so that it 
lightly touches the paper stack.
3 Squeeze the paper width guides, as shown and slide them to the 
stack of paper until they lightly  touch the side of the stack.
3250-027
3250-028
3250-029
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5.6   
Notes
• Do not push the paper width guide far enough to cause the  material to warp. 
• If you do not adjust the paper width guide, it may cause paper  jams.
Using the manual feeder
You can manually load a sheet of prin t media in the manual tray if you 
select Manual Feeder in the Source option from the Paper tab when you 
change print settings to print a do cument. See the Software Section. 
Manually loading paper can be helpful when you want to check the print 
quality after each page is printed. 
Load paper sheet-by-sheet in the manual  tray, send print data to print the 
first page, and press the  Start/Stop button on the control panel to print 
each following page.
1 Open the manual feed door.
2 Load the paper  with the side to be printed on facing up . 
3250-024
3250-025
3Adjust the manual tray paper width guides to the width of the paper. 
Do not force too much, or the paper will bend, which could result in 
a paper jam or skew.
4 When you print a document, set the paper source to Manual 
Feeder and select the appropriate paper size and type in the 
software application. See the Software Section. 
5 Print a document.
6 Press the  Start/Stop  button.
The printer feeds the next sheet.
7 Insert the next sheet into  the manual tray and press the  Start/Stop 
button. 
Repeat this step for every page to be printed.
Note
• If you do not press the  Start/Stop button, after a pause the 
printer will automatically feed the print media.
3250-026
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5.7   
 Output tray information
 
The output tray collects paper face down, in the order in which the sheets 
were printed. 
Notes
• If you continuously print many pa ges, the surface of the output 
tray may become hot. Be careful  not to touch the surface, and 
especially keep children away from the surface.
• The output tray can hold  up to 150 sheets of 75 g/m
2 (20 lb) 
plain paper. Remove the pages so that the tray is not 
overloaded.
3250-043
1
1output tray
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6.1   
6 Basic printing
This chapter explains common printing tasks. 
This chapter includes:
• Printing a document
• Canceling a print job
Printing a document
This printer allows you to print from various Windows, Macintosh, or 
Linux applications. The exact steps for printing a document may vary 
depending on the application you use. 
For details about printing, see the Software Section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such as the 
printer group in Windows, delete the job as follows:
1 Click the Windows  Start button.
2 For Windows 2000, select  Settings and then  Printers.
For Windows XP (32/64 bit)/2003, select  Printers and Faxes.
For Windows Vista, select  Control Panel > Hardware and Sound   
>  Printers .
3 Double-click the  Xerox Phaser 3250  icon.
4 From the  Document  menu, select 
Cancel.
You can also cancel the current job by pressing the  Start/Stop button on 
the control panel of your printer.
Note
• You can access this window simply by double-clicking the  printer icon at the bottom right corner of the Windows desktop.
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7.1   
7 Ordering supplies and 
accessories
This chapter provides information on the print cartridge and accessories 
that are available for your printer.
This chapter includes:
• Print cartridge
• Accessories
• How to purchase
Print cartridge
When the toner runs out, you can order the following type of toner 
cartridge for your printer:
Ty p eYielda
a. Declared yield value in  accordance with ISO/IEC 19752.
Part number
Standard yield  Approx. 3,500 pages 106R01373
High yield Approx. 5,000 pages 106R01374
Caution
Are you sure you want to gamble on your printing equipment? 
Use Xerox original supplies to ensure optimal image quality and 
device endurance.
Accessories
You can purchase and install the following accessory to your Phaser 
3250D and Phaser 3250DN printer:
How to purchase
To order Xerox-authorized supplies or accessories, contact your local 
Xerox dealer or the retailer where y ou purchased your printer, or visit 
www.xerox.com
 and select your country/region for information on calling 
for technical support.
AccessoryDescriptionPart number
Optional Tray If you are  experiencing frequent 
paper supply 
problems, you can 
attach up to three 
additional 250 sheet 
tray. You can print 
documents on various 
sizes and types of 
print media. 098N02194
Memory 
DIMM Extends your printer’s 
memory capacity. 098N02195
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8.1   
8 Maintenance
This chapter provides information for maintaining your printer and the 
print cartridge.
This chapter includes:
• Cleaning the printer
• Maintaining the print cartridge
• Printing a configuration page
• Maintenance parts
Cleaning the printer
During the printing process, paper, toner, and dust particles can 
accumulate inside the printer. This buildup can cause print quality 
problems, such as toner  specks or smearing. 
Cleaning the outside of the printer
Clean the cabinet of the printer with a soft, lint-free cloth. You can 
dampen the cloth slightly with cold water, but be careful not to let any 
water drip onto or into the printer.
Caution
• Always use materials specifically designated for the product. 
The use of other materials may result in damage or poor 
performance, and create  a hazardous situation.
• Do not use aerosol cleaners. They may be explosive and  flammable under certain conditions.
• If your machine or its cover is contaminated with toner, we  recommend you use a cloth or tissue dampened with cold 
water to clean it. Do not use a vacuum cleaner for toner spills.
Cleaning the inside of the printer
1 Turn the printer off and unplug the power cord. Wait for the printer 
to cool down.
2 Open the front cover and pull the print cartridge out. Set it on a 
clean flat surface.
3 With a dry lint-free cloth, wipe away  any dust and spilled toner from 
the print cartridge area and t he print cartridge cavity.
Caution
• To prevent damage to the print cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of 
paper, if necessary. 
• Do not touch the green surface und erside of the print cartridge. 
Use the handle on the cartridge to avoid touching this area.
Caution
• While cleaning the inside of the printer, be careful not to reach  too far into the printer. The fuser area may be hot.
3250-001
3250-002
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8.2   
4 Gently swab the long strip of gl ass (LSU) inside the top of the 
cartridge and check for dirt or dust.
5 Hold the print cartridge by the handle and slowly insert the cartridge 
into the opening in the printer. 
Tabs on the sides of the cartridge and corresponding grooves 
within the printer will guide the cartridge into the correct position 
until it locks into place completely.
6 Close the front cover. Make sure that the cover is securely closed.
7 Plug in the power cord and turn the printer on.
Note
• The long strip of glass is hard to locate.
3250-003
3250-004
Maintaining the print cartridge
Print cartridge storage
To get the most from the print cartrid ge, keep the following guidelines in 
mind:
• Do not remove the print cartridge from its package until ready for use.
• Do not refill the print cartridge. The printer warranty does not  cover damage caused by using a refilled cartridge.
• Store print cartridge in the same environment as the printer.
• To prevent damage to the print cartri dge, do not expose it to light for 
more than a few minutes.
Expected cartridge life
The life of the print cartridge depends  on the amount of toner that print 
jobs require. The actual  number may also be different depending on the 
print density of the pages you print  on, and the number of pages may be 
affected by operating environment, printing interval, media type, and 
media size. If you print a lot of graphics, you may need to change the 
cartridge more often.
Redistributing toner in  the print cartridge
When the print cartridge is near the end of its life span:
• White streaks and light printing occur.
• The Status Monitor program window appears on the computer.
• The Error LED blinks red.
If this happens, you can temporarily reestablish print quality by 
redistributing the remaining toner in th e cartridge. In some cases, white 
streaks or light printing will still occu r even after you have redistributed 
the toner.
1 Open the front cover.
2 Pull the print cartridge out.
3250-001
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