Xerox WorkCentre 7345 User Manual

79
Scan to E-mail
E-mail Overview
It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your 
Device.  If you did not, contact your Xerox Representative to purchase this option.
The machine is capable of exchanging E-mails.
The following features are available by exchanging E-mails.
•E-mail
•iFAX
• E-mail Printing
• Mail Notice 
• Job Completion Notice
E-mail
Scanned documents can be converted into an electronic format and transmitted via E-mail.
iFAX
Unlike...

80
Preparations
The following items are required in order to use the E-mail feature.
ItemDescriptionE-mail 
via 
SMTPE-mail 
via 
POP3iFAX 
via 
SMTPIFAX 
via 
POP 3IFAX 
Direct 
(1) via 
SMTPE-mail 
PrintingMail 
NoticeJob 
Completion
TCP/IP 
addressThe TCP/IP 
address for the 
machine.
TCP/IP is used 
for e-mail.OOOOO O O O
Subnet mask Required when 
the network is 
divided into 
subnets.sssss s s s
Gateway 
addressRequired when 
multiple 
networks are 
connected by 
gateways.sssss s s s
Administrator...

81 O  Required setting.    s
  Optional setting.    –  Not required to set.    x  Not supported.
(1)  When you use iFAX Direct, select System Settings, Fax Settings, iFAX Operation Control, and then 
select Direct (P2P) under IFAX Communication Pathway.
Registering an E-mail account
A mail account for the machine needs to be registered to a mail server.
Note: For information on mail account registration, refer to your mail server documentation.
Configuring E-mail Environment
Enable the E-mail ports and...

82
Installation Procedure
Installation Overview
This section describes the configuration procedure to use the E-mail feature on the machine.
The following two steps are necessary to use the E-mail feature.
• Enabling the E-mail ports and setting TCP/IP
Set the machine to be able to use TCP/IP.
• Configuring the E-mail Environment
Set the items for E-mail on the machine.
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83
Enabling the E-mail Ports and Setting TCP/IP
First enable the E-mail ports, then set the IP address.
Note: The configuration can also be performed using CentreWare Internet Services.
Note: For information on how to use CentreWare Internet Services, refer to the Internet Services 
section of this guide.
1. Display the System Administrator Menu screen.
a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.
Note: The default...

84 3. Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or 
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or 
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as 
stated below.
a. Select Protocols.
b. Select IPv4 (or other mode) Address Resolution and then select Change Settings.
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or...

85
Configuring the E-mail Environment
Note: This configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to the Internet Services section of this 
guide.
1. Display the System Administrator Menu screen.
a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.
Note: The default user ID is “11111”. When using the Authentication feature, a password is...

86 If [POP3] has been selected for the [Mail Receiving Protocol]
Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving 
mail server to an address (the right side of the @ mark). A user can decide an alias such as 
[email protected].
Example: [email protected]
Account name : mymail
3. Set the protocol for receiving E-mail.
a. From the Connectivity & Network Setup list, select Other Settings.
b. Select E-mail Receive Protocol and then select Change...

87 [POP3 Server Port Number]
Enter a value in the range from 1 to 65535.  The default is 110.
Note: Do not use the numbers of any other ports.
[POP3 Server Check Interval]
Set the interval for checking the e-mail on the POP3 server.
[POP3 Server Login Name]
Enter the name to log in to the POP3 server and press Save.
[POP3 Server Password]
Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set 
the password, leave it blank and select Save.
[POP3 Password...

88 [SMTP Server Port Number]
Enter a value in the range from 1 to 65535.  The default is 25.
Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving 
Protocol] and has already been configured.
[E-mail Send Authentication]
Select one from [Off], [POP before SMTP], or [SMTP AUTH].  Tip: If you are having trouble 
sending E-mail, to see if Authentication is the problem, set this item to Off and set the SMTP 
Server IP Address (above) to a server that does not require...