AltiGen comm MAXCS 88 MaxAgent Manual

MaxAgent Manual 35 After the dialed party answers, click Yes in the dialog box. If 
the dialed party does not answer, click the No button.
•Selecting from Menu — When a call is on hold, you can add 
it to the conference by right-clicking the call and selecting Join 
to Conference:
Canceling Conference Calls
You can cancel the conference using any of the following methods: 
•Click the No button in the conference confirmation dialog box.
•Close the conference confirmation dialog box.
•Click the FLASH button. 

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•Right-click the appropriate call and select Drop From 
Conference.
Normally, after canceling you will be reconnected automatically to 
the initial call. If you are not automatically reconnected and want 
to reconnect to the first call, click the call’s Hold Pending state cell.
Note:The conference host is the user who initiates the 
conference call, and only the conference host can drop a 
call from conference. If the conference host hangs up, no 
one else in the conference call can...

MaxAgent Manual 37 Using this window, you can:
•Create a one-time or recurring meeting and set its parameters
•Open Microsoft Outlook to send an e-mail invitation to 
participate in the meeting
•Start and stop a meeting
•Modify or delete a meeting 
•See meeting ID, subject, scheduler, time, frequency, start 
time, end time, the last time the meeting started, its status, 
and the resource being used.
•Display or hide outdated meetings
•Modify column display
Working in the MeetMe Conference Window
•Click a...

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•Use the scroll bar at the bottom of the window to display 
additional columns, if necessary.
•Change column size by clicking and dragging a column border.
•Change column order in the current window by dragging a 
column heading to where you want it. 
•You can open more than one MeetMe Conference window and 
work with different meetings and displays in each one. 
Modifications you make to the display in a MeetMe Conference 
window are not retained after you close the window.
•You can...

MaxAgent Manual 39 The following parameters apply to all meetings:
ParameterDescription
ID The conference ID is created by the system.
Scheduler The name of the person scheduling the meeting. 
Schedule 
TimeThe time the Create Meeting dialog box was opened to 
create this meeting.
Subject Identifies the subject or type of meeting. What you enter 
here should be easily identifiable in the meeting list.
Reserved 
SeatsUse the Up/Down arrows or type in a number, up to 30, 
to indicate the number of expected...

40MaxAgent Manual Fill in the fields of the Create Meeting dialog box, and click OK. See 
the following sections for directions on filling in the fields in the 
middle panel of this dialog box.
Note:If other scheduled meetings have already reserved 
resources for the time period, and sufficient resources are 
not available for the meeting you are attempting to 
schedule, a message pops up telling you that there is a 
resource conflict.
One Time Only Meeting
If you select One Time Only from the Frequency...

MaxAgent Manual 41 1. Specify the duration of the meeting, using the Up/Down 
arrows.
2. If the meeting is to begin as soon as it is scheduled, select 
Now. 
3. If the meeting is to begin at another time, select On Date, and 
enter a date and start time. To select a date, click the 
Calendar button. To select a start time, click the Down arrow 
and use the slide bar.
Weekly Meeting
If you select Weekly from the Frequency drop-down list, these 
are your options in the middle panel: 

42MaxAgent Manual 1. In the Duration field, specify the duration of the meeting, 
using the Up/Down arrows.
2. In the Start field, specify the start of the meeting by clicking 
the Down arrow and using the slide bar.
3. In the Every field, specify how often this meeting is to occur: 
every week, every other week, every three weeks, and so on.
4. Check the day of the week on which this meeting will occur.
5. In the Range of Recurrence panel, use the Calendar button to 
select a date for the first...

MaxAgent Manual 43 4. Select either On Date to specify a day of the month by 
number ( f o r  e x a m p l e ,  t h e  1 0 t h  d a y  o f  t h e  m o n t h )  o r  s e l e c t  On 
to specify a day of the month by name (for example, the first 
Monday of the month). 
5. If you use On Date, the specified date (for example, the 10th 
day of the month) may sometimes fall on a weekend day. 
Check the box Hold during weekend, if the meeting will be 
held even on a weekend day.
6. In the Range of Recurrence...

44MaxAgent Manual
Starting and Stopping a Meeting
The meeting host and the MaxAdministrator (“Admin”) can start 
and stop a meeting.
To start a meeting if you are the host, select the meeting in the 
MeetMe Conference window and choose Start. Once the meeting 
is “started,” the host can log into it (see “Joining a MeetMe 
Conference” on page 45).
To stop a meeting before its scheduled duration is over, select the 
meeting and choose Stop. Manually stopping a meeting frees up 
resources. Otherwise, the...