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ATT DEFINITY And System 85 7407 Plus Voice Terminal Users Guide

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    							AT&T
    DEFINITY
    ®
    and System 85
    7407 Plus Voice Terminal
    Users Guide
    Communications
    System Generic 2 
    						
    							NOTICE
    While reasonable efforts were made to ensure that the information in this document
    was complete and accurate at the time of printing, AT&T can assume no responsibility
    for any errors. Changes or corrections to the information contained in this document
    may be incorportated into future issues.
    TO ORDER COPIES OF THIS DOCUMENT
    Contact:
    AT&T Customer Information Center
    2855 North Franklin Road
    P. O. Box 19901
    Indianapolis, IN 46219
    1-800-432-6600,
    In Canada: 1-800-255-1242
    Document No. 555-104-742
    Issue 1, July 1991
    Order:
    For more information about AT&T documents, see Business Communications Systems
    Publications Catalog (555-000-010).
    HEARING AID COMPATIBILITY
    This equipment is compatible with the inductively coupled hearing aids prescribed by
    the Federal Communication Commission (FCC).
    Prepared by©1991 AT&T
    AT&T Technical Publications DepartmentAll Rights Reserved
    Denver, CO 80234Printed in USA 
    						
    							Contents
    Your 7407 Plus Voice Terminal
    A Quick Look at the Features
    How to Use the Features
    Voice Features
    Abbreviated Dialing (AD)
    Automatic Callback
    Bridging
    Call Coverage/Consult1
    4
    8
    10
    10
    12
    Call Forwarding — Busy/Dont Answer
    Call Forwarding — Follow Me
    Call Park
    Call Pickup
    Conference
    Drop
    Hold13
    14
    15
    16
    17
    18
    19
    20
    Intercom (Automatic/Dial)
    Last Number Dialed
    20
    21
    21
    Leave Word Calling (LWC)
    Message
    Mute
    Priority Calling
    Reset Speakerphone
    Select Button
    Select Ring (and Ringer Volume)22
    23
    23
    24
    24
    25
    26
    27
    27 Self-Test
    Send All Calls
    Speaker
    Speakerphone
    Terminal Busy Indication
    Transfer
    Display Features
    Data/Time
    Inspect
    Message Retrieval
    Normal
    Timer
    28
    30
    32
    33
    33
    34
    35
    35
    37
    37
    i 
    						
    							Tones and Their Meanings
    Key Words to Know
    Quick-Reference Lists38
    39
    41
    ii 
    						
    							Your 7407 Plus Voice Terminal
    The 7407 Plus Voice Terminal is designed so that you can conveniently use the features
    of the AT&T DEFINITY® Communication System Generic 2 and System 85. This
    telephone is shown and explained below and on the following page.
    Figure 1.  7407 Plus Voice Terminal
    Starting at the upper left of Figure 1 and continuing clockwise:
    1)
    2)
    3)
    4)Call appearances/
    feature buttons
    Handset
    Display
    Drop/Test button
    5)
    6)Conference/Ring
    button
    Transfer button
    For handling incoming and outgoing calls (call appearances),
    labeled with extension numbers. For accessing features
    (feature buttons), labeled with feature names; each button is
    equipped with a red light and a green light.
    For placing and answering calls. In most cases, you must lift
    the handset (go off-hook) before you can use a feature. Also
    known as the receiver.
    For showing information (a built-in 2-line, 40-character LED
    display).
    For disconnecting from a call or dropping the last party
    added to a conference call. When used with [ 
    Select ] you
    can perform a self-test of your telephone button lights, tone
    ringer, and display.
    For setting up conference calls. When used with [ 
    Select ],
    you can select a personalized ringing pattern for your
    telephone.
    For transferring a call to another telephone.
    1 
    						
    							7) Hold button
    8) Dial pad
    9) Feature buttons
    10) Speakerphone/
    headset adapter jack
    (on back of telephone)
    11) Line jack (on back
    of telephone)
    12 Handset jack (on
    back of telephone)
    13) MicrophoneFor putting a call on hold.
    The standard 12-button pad for dialing phone numbers and
    accessing features. The letters, Q and Z have been added
    to the appropriate dial pad keys for directory access, and the
    5 button on your dial pad has raised bars for visually-
    impaired users.
    For accessing features, labeled with feature names (22
    buttons).
    For connecting an external speakerphone or a headset
    adapter to your telephone. Located on the back of your
    telephone, labeled
    For connecting a line cord to your telephone. Located on the
    back of your telephone, labeled LINE.
    For connecting the handset cord to the telephone. Located on
    the back of your telephone, labeled
    For speakerphone operation. Used when the speakerphone
    options is set and speaker button is depressed.
    14) Select button
    Can be used in 3 different ways:
    1)
    2)
    3)
    Used with [ Drop Test ] to initiate a self-test of your
    telephone
    Used with [ Conference  Ring ] select your own personalized ring
    from among 8 available patterns
    Used with [ Speaker Reset Spkr ] to perform an acoustic test of
    the environment and adjust the speakerphone to the
    surrounding acoustic environment for optimal
    performance.
    15) Mute button
    16) Message lightFor turning off the microphone of the built-in speakerphone
    or the handset so the other person cannot hear you.
    Note:  If your telephone is set for the Speaker (listen-only)
    feature, pressing the Mute button will affect only the handset.
    When the Speaker feature is in use, the red Mute light will
    always be on.
    For indicating when a message has been left for you (steady
    red light).
    2 
    						
    							17) Speaker/Reset 
    Spkr button
    18) Volume control
    button
    19) Display control
    buttonsFor accessing the speaker or the built-in speakerphone and
    microphone combination. When you touch [ 
    Select ] and
    [ Speaker Reset Spkr ] the built in speakerphone performs a test of the
    surrounding acoustic environment by using a sequence of
    tones. When the tones stop, your speakerphone has finished
    adjusting itself for optimal performance. It is now ready for
    use.
    Note: Your telephone can be set for either the Speaker
    (listen-only) feature or the Speakerphone (listen and talk)
    feature. Check with your System Manager to see how your
    Speaker button is to be used.
    For adjusting the volume of the built-in speakerphone when
    you are using the speakerphone and a call is in progress, or
    for adjusting the volume of the tone ringer when you are not
    using the speakerphone.
    For accessing display features, labeled with feature names
    and equipped with green lights (9 buttons).
    The following optional modules are compatible with the 7406 Plus Voice Terminal:
    500A Headset Adapter
    7400B Data ModuleProvides a dual-purpose switch that turns on the adapter
    connecting the headset to the telephone. Pressing the ON
    switch is equivalent to going off-hook with the handset, and
    pressing the OFF switch is equivalent to going on-hook with
    the handset. Plugs into the speakerphone/headset adapter
    jack.
    Provides data capability to the attached DCP telephone. It
    also provides integrated simultaneous voice data
    communications over standard twisted-pair wiring. Plugs
    into the line jack.
    Provides total telephone operation without using the handset
    Turning on the speakerphone is equivalent to going off-hook
    when placing or answering a call and turning off the
    speakerphone is equivalent to going on-hook. A mute switch
    is provided to temporarily cut off transmission to the distant
    caller. Plugs into the speakerphone/headset adapter jack. S101A and S201A
    Speakerphone
    3 
    						
    							A Quick Look at the Features
    Here are brief descriptions of some features, including what each one does and how
    you might want to use it. The first features are voice features followed by display
    features. You will have the Conference, Drop, Hold, Message, Mute, Select Ring, and
    Transfer voice features, and Message Retrieval and Normal display features. In
    addition, you may have many of the other features listed here; your System Manager
    can advise you.
    Voice Features
    Abbreviated Dialing (AD)  Allows you to store selected telephone numbers as 3 or
    fewer digits for quick and easy dialing. Each number can be a complete or partial
    telephone number, an extension number, or a trunk or feature code. There are 3
    possible types of lists — personal, group, and system — and you can have a total of 3
    lists. Numbers on a personal list are programmable by you; numbers on group lists
    are programmable by the controller of the list; system lists are programmable only by
    the System Manager. Use this feature as a timesaver for dialing frequently called,
    lengthy, or emergency numbers. Note: Check with your System Manager for the
    types of lists you have and how many of each.
    Automatic Callback  sends you a special 3-burst ring tone indicating that a
    previously busy extension is now available. Use to avoid constant redialing when you
    want to speak to someone who is frequently busy on the telephone. Note: You can
    use this feature only for extensions, not outside numbers.
    Bridging  Permits you to answer or join calls to someone else’s extension by pressing
    a bridged appearance button on your telephone. This button can be any call
    appearance labeIed with another user’s primary extension number, as assigned to you
    by your System Manager. Use to assist in handling calls for a designated co-worker.
    Call Coverage  Provides automatic redirection of certain calls to your telephone for
    answering. (Your System Manager determines which calls will be sent to you.) Use to
    answer calls for other extensions for whom you provide coverage. Call Coverage can
    also automatically redirect your calls when your teIephone is busy, you are out of the
    office, or you have pressed the Send All Calls button.
    Call Forwarding — Busy/Dont Answer  Temporarily forwards all your calls to
    another extension or to the attendant if your telephone is busy or you do not answer
    your calls within a preset number of rings. Use when you want your calls to be
    forwarded to a telephone number of your choice.
    Call Forwarding — Follow Me  Temporarily forwards all your calls to another
    extension or to an outside number, depending on your system. Use when you want
    your calls to be automatically forwarded to a telephone number of your choice.
    Call Park  Puts a call on hold at your telephone, for retrieval at any extension. Use
    when you need to go elsewhere to get information during a call, or whenever you
    want to complete a call from a different location. Also, if the call received is for
    someone else, use it to hold the call until the called party can answer from the nearest
    available telephone.
    4 
    						
    							Call Pickup  Lets you answer a call at your telephone for another extension in your
    pickup group. Use when you want to handle a call for a group member who is absent
    or otherwise unable to answer. Note: You can use this feature only if you and the
    called party have been assigned to the same pickup group by your System Manager.
    Conference  Allows you to add a third party to a call, so that you can conduct a 3-
    way conversation. (If you want to conference more than 3 parties, call your attendant
    for assistance.) Use to set up time-saving conferences, or to spontaneously include a
    third party important to a discussion.
    Drop  Disconnects from a call without requiring you to hang up the handset or press
    the switchhook. Can also be used with the Conference feature to disconnect the last
    party added. Use whenever you want to continue using the handset after ending a
    call.
    Hold  Puts a call in a holding state until you can return to it. While a call is on hold,
    you can place another call, activate another feature, answer a waiting call, or leave
    your telephone to do another task. Use when you have a call that you dont want to
    drop, but have to interrupt briefly to do something else.
    Intercom (Automatic/Dial)  Gives you quick access to specified telephones. With
    Automatic Intercom, you can call predetermined persons by pressing a single feature
    button. With Dial Intercom, you can call any member of a predetermined group by
    pressing a feature button and then dialing the group member’s 2- or 3-digit code.
    Last Number Dialed  Automatically redials the last number you dialed, either an
    extension or an outside number. Use to save time in redialing a busy or unanswered
    number. Available with DEFINITY Generic 2 and System 85 R2V4 and some R2V3
    systems. Check with your System Manager to see if the feature is available in your
    system.
    Leave Word Calling (LWC)  Leaves a message for another extension to call you back.
    The called party will be able to dial message center, AUDIX, or a covering user to
    retrieve a short, standard message that gives your name and extension, the date and
    time you called, and the number of times you called. Use any time you want to have
    someone call you back; it will help cut down on repeated call attempts.
    Message  Lets you know that a caller has left a message for you when the message
    light goes on. You can then follow your System Managers local message retrieval
    procedures to get your message. See the Message Retrieval procedures under the
    Display Features heading.
    Mute  Allows you to turn off the microphone of the speakerphone or the handset so
    that the caller cannot hear you.
    Priority Calling   Allows you to call another extension with a distinctive 3-burst ring
    to indicate that your call requires immediate attention. Use when you have important
    or timely information for someone.
    Reset Speakerphone  Initiates an acoustic test of the surrounding acoustic
    environment by using a sequence of tones. When the tones stop, your speakerphone
    has finished adjusting itself for optimal performance. It is now ready for use. Use
    whenever you move your telephone to a different location (even in the same room), or
    whenever the light next to [ Speaker Reset Spkr ] is fluttering.
    5 
    						
    							Select Button  Used in any of 3 different ways
    1)
    2)When used with [ 
    Drop Test ] you can perform a self-test of your telephones lights,
    ringer, and display.
    When used with [ Conference Ring ] you can select your own personalized ring from among
    8 available patterns. Use to distinguish your ring from that of other nearby
    telephones.
    3)
    When used with [ Speaker Reset Spkr ] the built-in speakerphone performs an acoustic test
    of the environment to provide optimal speakerphone performance. Use whenever
    you move your telephone to a different location (even in the same room), when
    the telephone is unplugged, or when there has been a power failure. When any of
    these three things happen, the light on this button will flutter to notify you that
    the sound level and quality needs to be reset.
    Self-Test  Allows you to test the operation of the lights, ringer, and display of your
    telephone.
    Send All Calls  Temporarily sends all your calls to the extension of a person
    designated to answer them when you cannot (perhaps a secretary or receptionist). Use
    when you will be away from your desk for awhile or when you do not want to be
    interrupted by calls.
    Speaker  In the listen-only mode, allows you to place calls or access other voice
    features without lifting the handset when speaker is on. However, in oder to speak to
    the other party, you must lift the handset. Use with features that require listening
    only, such as on-hook dialing, monitoring calls on hold, and retrieving messages.
    Note: Your telephone has either the Speaker (listen-only) or the Speakerphone
    function. In either case, you will have simply a [ Speaker Reset Spkr ] button. Check with the
    System Manager.
    Speakerphone  Allows you to place and answer calls or access other voice features
    without lifting the handset. When used with [ 
    Select ], the built-in speakerphone
    performs an acoustic test of the surrounding acoustic environment by using a sequence
    of tones. When the tones stop, the speakerphone has finished adjusting itself for
    optimal performance. Use the built-in speakerphone any time you prefer hands-free
    communication, both speaking and listening, or for group conference situations. Note:
    Your telephone may be set for the Speaker (listen only) rather than the Speakerphone
    (listen and speak) feature. In either case, you will have simply a [ Speaker Reset Spkr ] button.
    Check with the System Manager.
    Terminal Busy Indication   Provides a visual indication of the busy (off-hook) or idle
    (on-hook) status of a specified telephone. Use this information when servicing calls for
    another person. For example, if you area secretary servicing your supervisors calls,
    use this feature to see whether your supervisor’s extension is busy or idle.
    Transfer  Transfers a call from your telephone to another extension or outside
    number. Use when your caller needs to speak further with someone else. Note: Calls
    from an outside number to your telephone can be transferred only to an extension, not
    to another outside number.
    6 
    						
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