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Brother 4750e Intellifax Fax Machine Owners Manual

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    Table of Contents
    1Introduction ..................................................................................... 1-1
    Using This Manual ..................................................................... 1-1
    Finding Information............................................................. 1-1
    Conventions Used in this Manual........................................ 1-1
    Test Sheet Procedure and Product Registration (For USA Only)... 1-2
    To Complete Your FAX-4750e or FAX-5750e 
    Registration On-Line (For USA Only) ........................... 1-2
     Control Panel Overview ............................................................ 1-3
    About Fax Machines .................................................................. 1-5
    Custom Features .................................................................. 1-5
    Do You Have Voice Mail on the Phone Line? ............... 1-5
    Why Should There Be Trouble? ..................................... 1-5
    How Can You Avoid Possible Problems? ...................... 1-5
    Fax Tones and Handshake ................................................... 1-6
    ECM (Error Correction Mode) ............................................ 1-6
    2Assembly and Connections............................................................. 2-1
    Packing List ................................................................................ 2-1
    Choosing a Location................................................................... 2-2
    Assembly .................................................................................... 2-3
    Installing the Drum Unit Assembly 
    (with Toner Cartridge) .................................................... 2-3
    Attaching the Trays ............................................................. 2-4
    Connecting Paper Cassette #2 (Option for FAX-4750e)..... 2-4
    Manual Feed Slot................................................................. 2-5
    Paper ........................................................................................... 2-6
    Acceptable Paper  ................................................................ 2-6
    Paper Capacity of Paper Cassette ........................................ 2-6
    Paper Specification for the Cassette .................................... 2-6
    Manual Feed Slot ............................................................ 2-7
    Loading Paper in Paper Cassette ......................................... 2-7
    Connections ................................................................................ 2-9
    Connecting the Machine ...................................................... 2-9
    Connecting an External Telephone ................................... 2-10
    Connecting an External TAD 
    (Telephone Answering Device) .................................... 2-10
    Sequence ....................................................................... 2-10
    Connections................................................................... 2-10 
    						
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    Recording Outgoing Message (OGM) on External TAD.. 2-11
    Special Line Considerations .............................................. 2-12
    Roll Over Phone Lines .................................................. 2-12
    Two-Line Phone System ............................................... 2-12
    Converting Telephone Wall Outlets ............................. 2-12
    Installing Machine, External Two-Line TAD, and 
    Two-Line Telephone ................................................ 2-13
    Multi-Line Connections (PBX) ......................................... 2-14
    If you are installing the machine to work with a PBX: ... 2-14
    Custom Features on Your Phone Line............................... 2-14
    3On-Screen Programming................................................................ 3-1
    User-Friendly Programming....................................................... 3-1
    Menu Mode ......................................................................... 3-1
    Menu Selection Table .......................................................... 3-3
    4Initial Setup...................................................................................... 4-1
    Getting Started............................................................................ 4-1
    Setting Paper Size ................................................................ 4-1
    Turning on Cassette #2 (Option for FAX-4750e) ............... 4-1
    Setting Cassette Usage ........................................................ 4-2
    Setting Date and Time ......................................................... 4-2
    Setting Station ID ................................................................ 4-3
    Entering Text................................................................... 4-4
    Inserting Spaces .............................................................. 4-4
    Making Corrections......................................................... 4-4
    Repeating Letters ............................................................ 4-4
    Special Characters and Symbols  .................................... 4-4
    Setting the Ring Volume ..................................................... 4-5
    Setting the Beeper Volume .................................................. 4-5
    Setting the Speaker Volume ................................................ 4-5
    Setting the Handset Volume ................................................ 4-6
    Choosing the Handset Volume (For Volume Amplify) ...... 4-6
    Setting Volume Amplify (For the Hearing-Impaired)......... 4-7
    Memory Storage .................................................................. 4-7
    Turning On Automatic Daylight Savings Time .................. 4-7
    Toner Save ........................................................................... 4-8
    Sleep Mode .......................................................................... 4-8
    Setting Tone/Pulse Dialing Mode ....................................... 4-8 
    						
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    5Setup Receive ................................................................................... 5-1
    Basic Receiving Operations ....................................................... 5-1
    Select Your Receive Mode .................................................. 5-1
    Setting Ring Delay .............................................................. 5-2
    Setting F/T Ring Time (For FAX/TEL Mode Only) ........... 5-2
    Easy Receive ....................................................................... 5-3
    Printing a Reduced Incoming Document ............................ 5-3
    Setting the Print Density...................................................... 5-4
    Advanced Receiving Operations ................................................ 5-5
    Operation from Extension Telephone or External 
    Telephone ................................................................... 5-5
    For FAX/TEL Mode Only .............................................. 5-5
    Changing Remote Codes................................................. 5-5
    Printing a Fax in Memory.................................................... 5-6
    Memory Security ................................................................. 5-6
    Setting Up the Password ................................................. 5-6
    Turning Memory Security ON ............................................ 5-6
    Turning Memory Security OFF ........................................... 5-7
    Polling.................................................................................. 5-7
    Setting Up Polling Receive ............................................. 5-7
    Setting Up Sequential Polling Receive ........................... 5-8
    Canceling a Scheduled Job .................................................. 5-8
    6Setup Send ....................................................................................... 6-1
    Before You Begin....................................................................... 6-1
    Using the ADF (Automatic Document Feeder)................... 6-1
    Sending Faxes with Multiple Settings ................................. 6-2
    Manual Transmission .......................................................... 6-2
    Automatic Transmission...................................................... 6-2
    Manual and Automatic Fax Redial ...................................... 6-2
    Dual Access ......................................................................... 6-3
    Real Time Transmission ...................................................... 6-3
    Checking the Jobs Status ..................................................... 6-4
    Canceling a Job While Scanning the Original..................... 6-4
    Canceling Jobs in Memory .................................................. 6-4
    Basic Sending Operations .......................................................... 6-5
    Contrast................................................................................ 6-5
    Fax Resolution ..................................................................... 6-5
    Composing Electronic Cover Page...................................... 6-6
    Composing Your Own Comments .................................. 6-7
    Cover Page for the Next Fax Only.................................. 6-7 
    						
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    Always Send Cover Page ................................................ 6-8
    Using a Printed Cover Page ............................................ 6-8
    Advanced Sending Operations ................................................... 6-9
    Overseas Mode .................................................................... 6-9
    Delayed Timer ..................................................................... 6-9
    Delayed Fax ....................................................................... 6-10
    Delayed Batch Transmission ........................................ 6-10
    Setting Up Polling Transmit .............................................. 6-11
    7Auto Dial Numbers and Dialing Options ...................................... 7-1
    Storing Numbers for Easy Dialing ............................................. 7-1
    Storing One Touch Dial Numbers ....................................... 7-1
    Storing Speed Dial Numbers ............................................... 7-2
    Changing One Touch and Speed Dial Numbers.................. 7-2
    Setting Up Groups for Broadcasting ................................... 7-3
    Dialing Options .......................................................................... 7-4
    Manual Dialing .................................................................... 7-4
    Search .................................................................................. 7-4
    Speed Dialing ...................................................................... 7-5
    One Touch Dialing  ............................................................. 7-5
    Broadcasting ........................................................................ 7-6
    Access Codes and Credit Card Numbers............................. 7-7
    Pause .................................................................................... 7-7
    Hold ..................................................................................... 7-7
    Redial ................................................................................... 7-7
    Tone/Pulse (For Canada Only) ............................................ 7-7
    8Telephone Services .......................................................................... 8-1
    Custom Features ......................................................................... 8-1
    Distinctive Ring ................................................................... 8-1
    What Does Your Telephone Company’s 
    “Distinctive Ring” Do?............................................... 8-1
    What Does Brother’s “Distinctive Ring” Do? ................ 8-1
    Do You Have Voice Mail?.............................................. 8-2
    Before You Choose the Ring Pattern to Register ........... 8-2
    Very Important .................................................................... 8-3
    Registering the Distinctive Ring Pattern......................... 8-3
    Caller ID .............................................................................. 8-3
    Viewing Caller ID List.................................................... 8-4
    Clearing a Caller ID Stored in Memory .......................... 8-4
    Printing Caller ID List..................................................... 8-4 
    						
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    9Remote Fax Options........................................................................ 9-1
    Fax Forwarding/Paging .............................................................. 9-1
    Programming a Fax Forwarding Number............................ 9-1
    Programming Your Pager Number...................................... 9-2
    Setting Fax Storage .................................................................... 9-3
    Backup Print ........................................................................ 9-3
    Changing Remote Retrieval Access Code ................................. 9-3
    Remote Retrieval ........................................................................ 9-4
    Using Remote Retrieval Access Code................................. 9-4
    Remote Commands ............................................................. 9-5
    Retrieving Fax Messages..................................................... 9-6
    Changing Fax Forwarding Number ..................................... 9-6
    10Printing Reports ............................................................................ 10-1
    Machine Settings and Activity ................................................. 10-1
    Customizing the Transmission Verification Report .......... 10-1
    Setting the Fax Activity Report Interval ........................... 10-1
    Using the Reports Key....................................................... 10-2
    11Making Copies ............................................................................... 11-1
    Using Your Machine as a Copier ............................................. 11-1
    Making a Single Copy ....................................................... 11-1
    Making Multiple Copies .................................................... 11-1
    Out of Memory Message ................................................... 11-2
    Temporary Copy Settings......................................................... 11-2
    Copying Using Multiple Settings ...................................... 11-2
    Using the Enlarge/Reduce Key ......................................... 11-3
    Copy Contrast .................................................................... 11-4
    Using the Options Key ...................................................... 11-4
    Number of Copies ......................................................... 11-4
    Sorting Multiple Copies ................................................ 11-5
    Special Layout Options ................................................. 11-5
    Paper Type ......................................................................... 11-6
    Changing Default Copy Settings .............................................. 11-7
    Copy Mode (Type of Original).......................................... 11-7
    Copy Contrast .................................................................... 11-8
    Paper Type ......................................................................... 11-8
    12Printer Driver Settings (For Windows® Only) ........................... 12-1
    Using the Brother FAX-4750e and FAX-5750e Printer Driver.... 12-1 
    						
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    Features in the Printer Driver ............................................ 12-1
    Basic Tab .................................................................................. 12-2
    Paper Size .......................................................................... 12-3
    Multiple Page..................................................................... 12-3
    Border Line ........................................................................ 12-3
    Orientation ......................................................................... 12-3
    Copies ................................................................................ 12-3
    Collate................................................................................ 12-4
    Media Type ........................................................................ 12-4
    Advanced Tab........................................................................... 12-5
    Print Quality ...................................................................... 12-5
    Resolution ..................................................................... 12-5
    Toner Save .................................................................... 12-5
    Print Setting (For Windows
    ® 95/98/98SE/Me Only) .... 12-6
    Duplex Printing ................................................................. 12-6
    Manual Duplex.............................................................. 12-6
    Binding Offset ............................................................... 12-6
    Watermark ......................................................................... 12-7
    Print Watermark ............................................................ 12-7
    In Background ............................................................... 12-7
    Watermark Text ............................................................ 12-8
    Watermark Bitmap ........................................................ 12-8
    Position ......................................................................... 12-8
    Page Setting ....................................................................... 12-9
    Device Options ................................................................ 12-10
    Quick Print Setup ............................................................ 12-11
    Administrator (For Windows
    ® 95/98/98SE/Me Only) .... 12-11
    Print Date & Time ........................................................... 12-12
    Accessories Tab...................................................................... 12-13
    Paper Source Setting........................................................ 12-13
    Default Source ................................................................. 12-13
    Available Options ............................................................ 12-13
    Support ................................................................................... 12-14
    Brother Solutions Center ................................................. 12-14
    Web Update ..................................................................... 12-14
    Check Setting................................................................... 12-14
    Features in the Printer Driver (For Windows
    ® 2000) ............. 12-15
    General Tab ..................................................................... 12-15
    Printing Preferences .................................................... 12-15
    Layout Tab....................................................................... 12-16
    *1 Orientation ............................................................. 12-16 
    						
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    *2 Pages Per Sheet ...................................................... 12-17
    Paper/Quality Tab............................................................ 12-17
    *1 Paper Source .......................................................... 12-17
    *2 Media ..................................................................... 12-18
    Advanced Options....................................................... 12-18
    *1 Paper /Output ......................................................... 12-18
    *2 Graphic................................................................... 12-19
    *3 Document Options ................................................. 12-19
    Device Settings Tab......................................................... 12-20
    Installable Options ...................................................... 12-20
    13For DOS Users (For FAX-5750e Only) ....................................... 13-1
    How to Use the Brother machine with Your DOS 
    Application Software .................................................... 13-1
    What Does the Remote Printer Console Do? .................... 13-1
    Remote Printer Console Main Program ........................ 13-1
    Installing the Remote Printer Console............................... 13-2
    Using the Remote Printer Console Main Program ............ 13-2
    14Using the Windows®-Based Brother MFL-Pro Control Center
    (Not Available for FAX-4750e) .................................................... 14-1
    Brother Control Center ............................................................. 14-1
    AutoLoad the Brother Control Center ............................... 14-2
    How to Turn Off AutoLoad............................................... 14-2
    Brother Control Center Features .............................................. 14-3
    Auto Configuration............................................................ 14-3
    Scanning Operations.......................................................... 14-3
    Copy Operations ................................................................ 14-4
    PC Fax Operation .............................................................. 14-4
    Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-4
    Global Settings .................................................................. 14-4
    Setting Up the Scanner Configurations ............................. 14-5
    To Access the Scanner Configuration Screen: .................. 14-5
    Perform an Operation from the Control Center Screen ..... 14-5
    Scan to File ............................................................................... 14-6
    Scanner Settings ................................................................ 14-6
    Destination Folder ............................................................. 14-7
    Scan to E-mail .......................................................................... 14-7
    Scanner Settings ................................................................ 14-8
    E-mail Application ............................................................ 14-8
    File Attachments................................................................ 14-8 
    						
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    Conversion Options ........................................................... 14-9
    Format ........................................................................... 14-9
    Show QuickSend Menu ................................................ 14-9
    QuickSend List.............................................................. 14-9
    Scan to Word Processor ......................................................... 14-10
    Scanner Settings .............................................................. 14-10
    Word Processor ............................................................... 14-11
    User-Defined Button .............................................................. 14-12
    Scanner Settings .............................................................. 14-12
    Target Application ........................................................... 14-12
    Copy ....................................................................................... 14-13
    Scanner Settings .............................................................. 14-13
    Copy Settings................................................................... 14-13
    Send a Fax .............................................................................. 14-14
    Scanner Settings .............................................................. 14-14
    Fax Settings ..................................................................... 14-14
    15How to Scan Using Windows®...................................................... 15-1
    For FAX-4750e: How to Access the Scanner .......................... 15-1
    PreScanning an Image ....................................................... 15-1
    Scanning a Document into Your PC ................................. 15-2
    Settings in the Scanner Window........................................ 15-3
    Image............................................................................. 15-3
    Contrast ......................................................................... 15-3
    Custom .......................................................................... 15-4
    For FAX-5750e: Scanning and Using ScanSoft
    ™ PaperPort® 
    and TextBridge
    ® OCR ........................................................... 15-5
    Viewing Items in PaperPort
    ®............................................. 15-6
    Organizing Your Items in Folders ..................................... 15-6
    Quick Links to Other Applications.................................... 15-7
    ScanSoft
    ™ TextBridge® OCR Lets You Convert Image 
    Text to Text You Can Edit ............................................ 15-7
    How to Access the Scanner ............................................... 15-8
    PreScanning an Image ....................................................... 15-8
    Scanning a Document into Your PC ................................. 15-9
    Settings in the Scanner Window...................................... 15-10
    Image........................................................................... 15-10
    Contrast ....................................................................... 15-10
    Custom ........................................................................ 15-11
    You Can Import Items from Other Applications ............. 15-11
    You Can Export Items in Other Formats ......................... 15-12 
    						
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    Exporting an Image File.............................................. 15-12
    16Setting Up and Using PC-FAX (For Windows® Only) .............. 16-1
    Introduction .............................................................................. 16-1
    Brother Resource Manager ................................................ 16-1
    FAX Remote Setup .................................................................. 16-2
    PC-FAX Sending (For Windows
    ® Only) ................................. 16-3
    Setting Up User Information ............................................. 16-3
    Setting Up Sending ............................................................ 16-4
    Outside line access ............................................................ 16-4
    Include header ................................................................... 16-4
    Address Book file .............................................................. 16-4
    Internet PC-FAX ............................................................... 16-4
    User interface..................................................................... 16-5
    Simple Style .................................................................. 16-5
    Facsimile Style .............................................................. 16-5
    Setting Up Speed Dial .............................................................. 16-6
    The Address Book ............................................................. 16-7
    Setting Up a Member in the Address Book ....................... 16-8
    Setting Up a Group for Broadcasting ................................ 16-9
    Editing Member Information............................................. 16-9
    Deleting a Member or Group .......................................... 16-10
    Exporting the Address Book ........................................... 16-10
    Importing to the Address Book ....................................... 16-11
    Setting Up Cover Page .................................................... 16-12
    To ................................................................................ 16-13
    From ............................................................................ 16-13
    Comment ..................................................................... 16-13
    Select Cover Page Form.............................................. 16-13
    Import BMP file .......................................................... 16-13
    Count Cover Page ....................................................... 16-13
    Sending a File as a PC-FAX Using the Simple Style...... 16-14
    Sending a File as a PC-FAX Using the Facsimile Style . 16-15
    17How to Print, Fax and Scan Using Apple® Macintosh®............. 17-1
    For FAX-4750e: Set up Your USB Equipped Apple
    ® 
    Macintosh
    ® with Mac OS 8.5-9.2 ......................................... 17-1
    How to Print Using Brother Printer Driver .............................. 17-1
    How to Send a Fax from a Macintosh
    ® ................................... 17-3
    Setting Up Your Address Book ......................................... 17-5
    Adding a New Member................................................. 17-5 
    						
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    Adding a New Group .................................................... 17-6
    How to Scan Using the Brother TWAIN Scanner Driver ........ 17-7
    For FAX-4750e Users ................................................... 17-7
    For FAX-5750e Users ................................................... 17-7
    How to Access the Scanner ............................................... 17-8
    For FAX-4750e Users ................................................... 17-8
    For FAX-5750e Users ................................................... 17-8
    PreScanning an Image ....................................................... 17-8
    Scanning a Document into Your Macintosh ..................... 17-9
    Settings in the Scanner Window...................................... 17-10
    Image........................................................................... 17-10
    Scanning Area ............................................................. 17-10
    Business Card Size ...................................................... 17-11
    Miscellaneous.............................................................. 17-11
    Contrast ....................................................................... 17-11
    18Optional Accessories ..................................................................... 18-1
    Memory Board (For FAX-4750e and FAX-5750e Only) ........ 18-1
    Installing the Optional Memory Board.............................. 18-1
    Paper Cassette #2 (Option for FAX-4750e) ............................. 18-4
    Network (LAN) Board (Option for FAX-4750e) ..................... 18-4
    19Troubleshooting and Routine Maintenance ............................... 19-1
    Troubleshooting........................................................................ 19-1
    Error Messages .................................................................. 19-1
    Document Jam ................................................................... 19-4
    Paper Jam........................................................................... 19-4
    Paper is Jammed in the Paper Cassette ......................... 19-5
    Paper is Jammed near the Drum Unit ........................... 19-5
    Paper is Jammed in the Fuser Unit................................ 19-5
    If You Are Having Difficulty with Your Machine ............ 19-6
    Packing and Shipping the Machine ........................................ 19-15
    Routine Maintenance.............................................................. 19-18
    Cleaning the Document Scanner ..................................... 19-18
    Cleaning the Printer ......................................................... 19-18
    Cleaning the Drum Unit .................................................. 19-19
    Replacing the Toner Cartridge ........................................ 19-20
    Toner Empty Indicator ................................................ 19-20
    Replacing the Drum Unit................................................. 19-23
    Checking the Drum Life .................................................. 19-24 
    						
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