Brother Printers Intellifax 1570 Plain Paper Fax Owners Manual
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43 Sending Faxes Quick Scan Fax Transmission You can scan a fax into the FAX/MFC’s memory to be sent as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your original. If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel the scan. If you get a MEMORY FULL message while scanning in a subsequent page, you’ll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the Quick Scan operation. 1Insert the document in the feeder. 2Press Q.Scan. The screen indicates how much memory is available. 3Enter the fax number. 4Press Start to begin scanning the document into memory. Once the scan is complete, the FAX/MFC dials the call. Daily Timer You can use this function to set a time to send a fax every day. The setting stays the same until you change it. Then, when you use Delayed Transmission the time will be displayed automatically. 1Press Function, 7, 2. 2Use the dial pad to enter the time in 24-hour format (for example, enter 19:45 for 7:45 PM). 3Wait 2 seconds, then press Stop to exit. 7 CHAPTER SEVEN Advanced Fax Operatio n See Delayed Transmission p. 44 and Delayed Polling p. 55
44CHAPTER SEVEN Delayed Transmission You can use this function to send a fax up to 24 hours later. If you have set a time in Daily Timer, the time will be displayed in Step 4. 1Insert the document in the feeder. 2You can press Q.Scan to use memory transmission, or you can send your fax normally. 3Press Function, 1, 1. 4Enter the time you want the fax to be sent, in 24-hour format (for example, enter 19:45 for 7:45 PM). 5Wait 2 seconds (the screen will display 1. TIMER), then press Stop. The screen prompts you to enter the fax number. MEMORY 100% ENTER FAX NO. 6Enter the fax number, and press Start. The FAX/MFC will wait until the time you have entered to send the fax. Interrupting Timer and Poll Waiting You can send a fax (or make a copy) now, even if you have the FAX/MFC set to send a fax later, or if you have it set for Poll Waiting. However, you cannot use automatic redial or the function mode. 1Press Function, 0. 2Wait 2 seconds, then remove the documents that are waiting in the feeder. INSERT DOCUMENT 3Place the document you want to send now in the feeder. 4Enter the number for the fax you want to send now. 5Press Start. 6After the transmission is finished, return the first document to the feeder. 7Press Function, 0 to restore the Delayed Transmission timer. See Daily Timer p. 43
45ADVANCED FAX OPERATION Canceling a Delayed Fax You can cancel tasks you’ve scheduled using the timer. 1Press Function, 2. Any waiting jobs appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING. 2.CANCEL JOB 2If you have more than two jobs waiting, use or to select the job you want to cancel. Press Set when the screen displays your selection. —OR— If you have only one job waiting, go to step 3. 3Press 1 to cancel—OR—Press 2 to exit without canceling. 4Press Stop to exit. Broadcasting Using the numbers you have stored in group dialing, One Touch and Speed Dial memory, you can “broadcast” faxes automatically to many different locations in a few simple steps. (Model MFC 1870MC offers up to 59 locations; FAX 1570MC and MFC 1970MC offer up to 123 locations.) After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results. 1Insert the document in the feeder. 2Press Q.Scan. The screen displays how much memory is available. 3Enter the One Touch and Speed Dial numbers (one after the other) or a Group number you have stored. 4Press Start. The FAX/MFC stores the document in memory, then transmits it to all the numbers you entered. If the line is busy, the FAX/MFC will retry. Press Stop during transmission to cancel the current fax broadcast. Overseas Mode If you have difficulty sending a fax overseas, use the Overseas Mode. After you send a fax using this feature, the feature turns itself off. 1Insert document. 2Press Function, 1, 6. 6.OVERSEAS MODE 3Press or to select ON (or OFF). 4Press Set when the screen displays your selection. 5Press Stop to exit. 6Follow basic procedures to send a fax. See Setting Up Groups for Broadcasting pp. 23-24 See Sending Faxes pp. 31-33
46CHAPTER SEVEN Error Re-Transmission Sometimes there is noise or interference on the phone line, which makes it difficult for your FAX/MFC to transmit a fax. You can set the FAX/MFC to automatically retransmit (RE-TX). 1Press Function, 5, 4. 2Press or to select ON (or OFF). 3Press Set when the screen displays your selection. 4Press Stop to exit. Composing Electronic Cover Page Your cover page includes the name/number stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG ON/OFF (function 5-3) ON, the number of pages remains blank. You can select a comment to include on your cover page. 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 19 to help enter characters. 1Press Function, 7, 7. 2Use or to choose position 5 or 6 for your customized comment. 3Press Set. 4Use the dial pad to enter your customized comment. 5Press Set. 6Press Stop to exit. See One Touch and Speed Dial pp. 20-22 See Setting Station ID p. 18
47ADVANCED FAX OPERATION Always Send Cover Page Make sure station ID is set up (p. 18). This feature does not work without Station ID set up. You can set the FAX/MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1Press Function, 5, 3. 2Press or to select. COVERPAGE:OFF COVERPAGE:ON 3Press Set when the screen displays your selection. (If you select ON, a coverpage is always sent when you send a fax.) 4If you selected ON, you must select a comment. Use or to view possible selections. (You can select a custom comment, instead.) 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) 5Press Set when the screen displays your selection. 6Press Stop to exit. Now, whenever you insert a document in the feeder, the screen displays COVERPAGE ON before prompting you to dial. Cover Page (Temporary Setting) Make sure station ID is set up (p. 18). This feature does not work without Station ID set up. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document. 1Insert the document in the feeder. 2Press Function, 1, 7. 3Press or to select ON (or OFF). 4Press Set when the screen displays your selection.
48CHAPTER SEVEN 5Press or to view comment selections. 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) 6Press Set when the screen displays your selection. 7Enter two digits to indicate the number of pages you are sending (enter 0 0 to leave number of pages blank). 8Wait 2 seconds, then press Stop. 9Enter the fax number you’re calling. 10Press Start. Using a Printed Cover Page 1Press Function, 3, 4. 2Press Start. Your FAX/MFC prints a copy of your cover page. Call Reservation You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your FAX/MFC will ring. Lift the handset to speak. If you set Call Reservation and Call Back message to ON, your FAX/MFC leaves a message if the other party does not answer. 1Insert the document in the feeder. 2Press Function, 1, 3. The screen displays the current setting for Call Reservation. CALL RESERVE:ON CALL RESERVE:OFF 3Press or to select ON (or OFF).
49ADVANCED FAX OPERATION 4If you set Call Reservation to ON, press Set when the screen displays your selection. The screen displays the current setting for Call Back Message. CALL BACK:OFF CALL BACK:ON 5Press or to select ON (or OFF). 6Press Set when the screen displays your selection. 7Press Stop. The screen prompts you to enter the fax number you want to call. 8Enter the fax number, and press Start. 9If you’ve set Call Reservation to ON, pick up your handset if the FAX/MFC rings. You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON. Print Call Back Message 1Press Function, 3, 5. 2Press Start. Next-Fax Reservation Even if your fax is receiving another fax, you can set your FAX/MFC to send your fax next. This way, you don’t have to wait for it to finish sending or receiving the other fax. You can dial this fax call manually, or by using Redial, One Touch, Speed Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the memory location—not the name of the person you’re calling—is displayed.) 1Insert the documents in the feeder. If necessary, press Resolution to adjust resolution. 2Enter the fax number. 3Press Start. 4Press Set. The screen displays: NEXT-FAX RESERVD 5To cancel the reservation, remove the documents and press Stop. You can’t use this feature if there is a document waiting in the feeder (possibly for Delayed Transmission or Poll Waiting), or when the timer has been interrupted.
50CHAPTER SEVEN Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent. 1Insert documents in feeder, then press Function, 1, 5. 2Use or to select resolution for page 1, then press Set. 3Repeat Step 2 for subsequent pages. Press Stop when you’re finished. 4Enter the fax number you’re calling, and press Start. Receiving Faxes Operation from Extension Telephone If you answer a fax call on an extension phone, you can make your FAX/MFC take over by using the Activation Code. When you press the Activation Code 5 1, the FAX/MFC starts to receive a fax. If the FAX/MFC answers a voice call and double-rings for you to take over, use the Deactivation Code 5 1 to take the call at an extension phone. If you answer a call, and no one is on the line, assume you’re receiving a fax. At the FAX/MFC phone, press Start, then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. (Your caller will have to press Start to send the fax.) For F/T (Fax/Tel) Mode Only When the FAX/MFC is in F/T mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you’re at the FAX/MFC, you can lift the handset to answer. If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the FAX/MFC by pressing 5 1. See F/T Ring Time p. 36 See Easy Receive pp. 34-35
51ADVANCED FAX OPERATION Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1. The preset Deactivation Code is 5 1. If you are always disconnected when accessing your TAD remotely, try changing the Activation Code from 5 1 to and the Deactivation Code from 5 1 to 9 9 9. To change Remote Codes 1Press Function, 7, 5. 2Press or to select ON (or OFF). REMOTE ACT.:ON 3Press Set when the screen displays the setting you want. 4If you want to, enter a new Remote Activation Code, then wait 2 seconds. ACT.CODE:*51 5If you want to, enter a new Remote Deactivation Code, then wait 2 seconds. DEACT.CODE:#51 6Press Stop to exit. Distinctive Ringing This FAX/MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your FAX/MFC. Your FAX/MFC has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the Distinctive Ringing pattern, so your FAX/MFC can recognize its incoming calls. You will need another person standing by on another line to help you with Step 6 of this registration. You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.
52CHAPTER SEVEN You can register only one Distinctive Ringing pattern with the FAX/MFC. Some ringing patterns cannot be registered. The FAX/MFC will answer only calls to its registered number. To have your TAD answer only the main number, the FAX/MFC must be in Manual Mode. In F/T Mode or FAX ONLY, the FAX/MFC will answer all numbers on the phone line. Registering the Distinctive Ringing phone number 1Disconnect the FAX/MFC from any TAD or telephone company voice mail. 2Have someone ready to call the Distinctive Ringing number you’re assigning to the FAX/MFC. 3Press Function, 6, 7. 4Press or to select the SET Mode. 5Press Set. 6Press Stop. The screen displays: D/R SET MODE Now, another person must call your fax number. If you want to exit this programming, press Stop. Settings remain unchanged. 7When the FAX/MFC rings, listen for the ring pattern, and make sure it’s the one you want for the FAX/MFC. If it is, wait until the screen displays: PICK UP TO SET 8Lift the FAX/MFC handset and press Start. The screen displays REGISTERED. (If the incorrect distinctive ringing number was called, press Stop to cancel.) 9Hang up. Your FAX/MFC must be in MANUAL mode before someone calls. Once you’ve registered the Distinctive Ringing number in your FAX/MFC, you can turn this feature ON (or OFF). To change the setting, follow steps 1 to 4 above, selecting ON or OFF.