Dell 1235cn User Guide

							Copying |31
CHANGING THE DEFAULT COPY SETTINGS
The copy options, including darkness, original type, copy size, and number 
of copies, can be set to those most frequently used. When you copy a 
document, the default settings are us ed unless they have been changed by 
using the corresponding buttons on the control panel.
1. Press  Copy.
2. Press  Menu until Copy Setup  appears on the bottom line of the display 
and press  OK.
3. Press  OK when  Change Default appears.
4. Press the left/right arrow until t he setup option you want appears and 
press  OK.
5. Press the left/right arrow until the setting you want appears and press 
OK.
6. Repeat steps 4 through 5, as needed.
7. Press  Stop/Clear to return to ready mode.
ID CARD COPYING
Your printer can print 2-sided original s on one sheet of A4-, Letter-, Legal-, 
Folio-, Oficio-, Executive-, B5 -, A5-, or A6-sized paper. 
The printer prints one side of the orig inal on the upper half of the paper and 
the other side on the lower half without reducing the size of the original. This 
feature is helpful for copying a small-sized item, such as a business card.
1. Press  ID Copy .
2. Place the front side of an original facing down on the scanner glass 
where arrows indicate as shown, and close the scanner lid. 
3. Place Front Side and Press[Start]  appears on the display.
4. Press  Color Start  or 
Black Start.
Your printer begins scanning the front side and shows  Place Back Side 
and Press[Start] 5.
Turn the original over and place it  on the scanner glass, where arrows 
indicate as shown. Then, close the scanner lid. 
6. Press  Color Start  to begin color copying. 
Or, press  Black Start  to begin black and white copying
USING SPECIAL COPY FEATURES
You can use the following copy features:
2-up or 4-up copying
Your printer can print 2 or 4 original images reduced to fit 
onto one sheet of paper.
1.Press  Copy.
2. Press  Menu until Copy Feature  appears on the 
bottom line of the display and press  OK.
3. Press the left/right arrow until  Layout appears and 
press  OK.
4. Press the left/right arrow until  2-Up or 4-Up  appears 
and press  OK.
5. Press  Stop/Clear  to return to ready mode.
Poster copying
Your printer can print an image onto 9 sheets of paper (3x3). You can paste 
the printed pages together to make one poster-sized document.
This copy feature is available only w hen you place originals on the scanner 
glass.
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the 
bottom line of the display and press  OK.
3. Press the left/right arrow until  Layout appears and 
press  OK.
4. Press the left/right arrow until  Poster Copy appears 
and press  OK.
While you are setting copy options, pressing  Stop/Clear cancels the 
changed settings and restores the defaults.
The original must be placed on the scanner glass to use this feature.
• If you do not press the  Color Start or Black Start  button, only the 
front side will be copied. 
• If the original is larger than the printable area, some portions may  not be printed. 
• If you press  Stop/Clear or if no buttons are pressed for 
approximately 30 seconds, the printer cancels the copy job and 
returns to ready mode.
You cannot adjust the copy size using the  Reduce/Enlarge menu for 
making a 2- or 4-up copy.
1
2
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34
 
						

							32 |Copying
5.Press  Stop/Clear to return to ready mode.
Your original is divided into 9 portions. Each portion is 
scanned and printed one by one in the following order:
Clone copying
Your printer can print multiple image copies from the original document on a 
single page. The number of images is  automatically determined by the 
original image and paper size.
This copy feature is available only when you place originals on the scanner 
glass.
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the 
bottom line of the display and press  OK.
3. Press the left/right arrow until  Layout appears and 
press  OK.
4. Press the left/right arrow until  Clone Copy appears 
and press  OK.
5. Press  Stop/Clear to return to ready mode.
Erasing background images
You can set the printer to print an im age without its background. This copy 
feature removes the background color and can be helpful when copying an 
original containing color in the background, such as a newspaper or a 
catalog. 
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Adjust Bkgd. appears and press  OK.
4. Press the left/right arrow until the binding option you want appears.
• Off: Does not use this feature.
• Auto: Optimizes the background.
• Enhance Lev. 1 ~ 2: The higher the number is, the more vivid the 
background is. 
• Erase Lev. 1 ~ 4: The higher the number is, the lighter the 
background is. 
5. Press  OK to begin copying.
6. Press  Stop/Clear  to return to ready mode.
Gray enhance copying
When you copy the original in gray  scale, use this feature for the better 
quality of copy-output. This feature is only for the copy in gray scale.
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Gray Enhance appears and press  OK.
4. Press the left/right  arrow to select On.
5. Press  OK to begin copying.
6. Press  Stop/Clear  to return to ready mode.
SETTING COPY TIMEOUT
You can set the time the prin ter waits before it restores the default copy settings, 
if you do not start copying afte r changing them on the control panel.
1.Press  Menu until System Setup appears on the bottom line of the 
display and press  OK. 
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Timeout appears and press  OK.
4. Press the left/right arrow until the time setting you want appears.
Selecting  Off means that the printer does not  restore the default settings 
until you press  Black Start or Color Start  to begin copying, or  Stop/
Clear  to cancel.
5. Press  OK to save your selection.
6. Press  Stop/Clear  to return to ready mode.
You cannot adjust the copy size using the  Reduce/Enlarge menu 
while making a clone copy.
 
						

							Scanning |33
scanning
Scanning with your prin ter lets you turn pictures and text into  digital files that can be st ored on your computer. 
This chapter includes:
• Scanning basics
• Scanning from the control panel
• Scanning by a network connection • Changing the settings for each scan job
• Changing the default scan settings
• Setting up Address Book
SCANNING BASICS
You can scan the originals with your printer via an USB cable or the 
network.
•
Dell Scan Manager:  You just walk to the printer with the originals and 
scan them from the control panel then, the scanned data will be stored in 
the connected computer’s  My Documents folder. When the setup 
installation is completed, then you have installed the Dell Scan 
Manager  on your computer already. This feature can be used via the 
USB connection or the network con nection. See next section (Setting 
scan information in Dell Scan Manager.).
• TWAIN:  TWAIN is the one of the preset imaging applications. Scanning 
an image launches the selected applicat ion, enabling you to control the 
scanning process. See  Software section. This feature can be used via 
the USB connection or the network connection. See  Software section.
• SmarThru:  This feature is the accompanying software for your printer. 
You can use this program to scan imag es or documents, and this feature 
can be used via the USB connecti on or the network connection. 
See  Software section .
• WIA:  WIA stands for Windows Images Acquisition. To use this feature 
your computer must be connected directly to the printer with a USB 
cable. See  Software section .
• Email:  You can send the scanned image  as an attachment to an email. 
See Registering authorized users on page 34.
SCANNING FROM THE CONTROL PANEL
Your printer offers you to scan from  the control panel and easily send the 
scanned document to connected computers  My Documents folder. In 
order to use this function, your prin ter and computer must be connect by 
USB cable or by network. 
Also, with the offered  Dell Scan Manager program, scanned documents 
can be opened with the program you ha ve setup previously. Such as 
Microsoft Paint, Email, SmarThru, OCR can be added to the application 
program. See Setting scan informati on in Dell Scan Manager. on page 33.
Scanned images can be saved as BMP, JPEG, TIFF, or PDF files. 
Setting scan information  in Dell Scan Manager.
You can find out about Dell Scan Manager program information and 
installed scan drivers condition. Al so, you can change scan settings and 
add or delete the folders where scanned documents to computer are saved 
by the  Dell Scan Manager  program. 
1. Press  Start→Control Panel → Dell Scan Manager .
Dell Scan Manager  Administration appears.
2. Select the appropriate printer from the Dell Scan Manager .
3. Press  Properties .
4. Set Scan Button  allows you to change the saving destination and scan 
settings, add or delete application program and format files. 
You can change the scanning printer by using  Change Port. (Local or 
Network) 
5. Press  OK after setting is done.
Scanning to application programs
1. Ensure that your printer and computer are turned on and properly 
connected to each other.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original. See Loading originals on 
page 23.
3. Press  Scan/Email .
Ready to Scan  appears on the top line of the display.
4. Press the left/right arrow until  Scan to PC appears on the bottom line of 
the display and press  OK.
The maximum resolution that can be achieved depends upon various 
factors, including computer speed, available disk space, memory, the 
size of the image being scanned, and bit depth settings. Thus, 
depending on your system  and what you are scanning, you may not 
be able to scan at certain resolutions, especially using enhanced 
resolution.
Scan Manager program can only be used in the Windows system.
 
						

							34 |Scanning
5.Press the left/right arrow until  Local PC appears on the bottom line of 
the display and press  OK. If the printer connected to a network, select 
Network PC  and press OK.
6. From  Scan Destination , press the left/right arrow until the application 
program you want appears, then press  OK. 
Default setting is  My Documents.
7. Press the left/right button until the  setting you want appears then press 
OK . 
• Resolution : Sets the image resolution.
• Scan Color : Sets the color mode.
• Scan Format : Sets the file format in which the image is to be saved. 
• Scan Size : Sets the image size. 
8. Scanning begins. 
SCANNING BY A NE TWORK CONNECTION
If you have connected your printer to a network and set up network 
parameters correctly, you can scan and send images over the network.
Setting up an e-mail account
To scan and send an image as an  email attachment, you need to set up  
network parameters using Embedded Web Service.
1. Enter your printer’s IP address as the URL in a browser and click  Go 
to access the web site of your printer.
2. Click  Machine Settings  and E-mail Setup.
3. Select  IP Address  or Host Name .
4. Enter the IP address in dotted decimal notation or as a host name.
5. Enter the server port number, from 1 to 65535.
The default port number is 25.
6. Check the box next to  SMTP Requires Authentication  to require 
authentication.
7. Enter the SMTP server login name and password. 8.
Click  Apply .
Registering authorized users
1.Enter your printer’s IP address as the URL in a browser and click  Go 
to access the web site of your printer.
2. Click  Machine Settings  and User Authentication .
3. Click  Add.
4. Select index number corresponding to the location for storing the 
entry, from 1 to 50.
5. Enter user name, auth ID, password and e-mail address.
You need to enter the registered user ID and password in the printer 
when you start scanning to email from the control panel.
6. Click  Apply .
Scanning to Email
You can scan and send an image as an email attachment. You first need to 
set up your email account in  Embedded Web Service. See Setting up an 
e-mail account on page 34.
Before scanning, you can set the scan options for your scan job. 
See Changing the settings for each scan job on page 35.
1. Ensure that your printer is connected to a network.
2. Place a single document face down on the document glass. OR load the 
document(s) face  up into the ADF.
For details about loading an original. See Loading originals on 
page 23.
3. Press  Scan/Email .
4. Press the left/right arrow until  Scan to Email appears on the bottom line 
of the display and press  OK.
5. When  From appears on the top line of th e display, enter the sender’s 
email address and press  OK.
6. When  DestinationEmail  appears on the top line of the display, enter the 
recipient’s email address and press  OK.
If you have set up Address Book, you can use a speed button or a speed 
email or group email number to retrieve an address from memory. 
See Setting up Address Book on page 35.
7. To enter additional addresses, press  OK when  Yes appears and repeat 
step 6.
To continue to the next step, pre ss the left/right arrow to select No and 
press  OK. 
8. If the display asks if you want to s end the email to your account, press 
the left/right arrow to select  Yes or No and press OK .
9. Enter an email subject and press  OK.
If you see a  Not Available  message, check the port connection.
If you selected  Network PC, select your registered user ID and 
enter the PIN. Press  OK.
• ID is the same ID as the registered ID for  Dell Scan Manager.
• PIN is the 4 digit number registered for  Dell Scan Manager. 
To add or delete the folder where  the scanned file is saved, add or 
delete the application program in  Dell Scan Manager→Set Scan 
Button . 
•Scan Format appears only when you selected the  Scan 
Destination  to My Documents .
• If you want to scan from the default setting, press  Color Start 
or 
Black Start. 
• Scanned image is saved in computers  My Documents→ My 
Pictures →Dell folder. 
• You can use Twain driver to scan quickly in  Dell Scan 
Manager  program. 
• You can also scan by pressing Windows  Start→Control 
Panel → Dell Scan Manager →Quick Scan.
If the authentication method of SM TP server is POP3 before 
SMTP, check the box next to  SMTP Requires POP3 Before 
SMTP Authentication .
a. Enter the IP address in dotted decimal notation or as a host 
name. 
b. Enter the server port number, from 1 to 65535. The default 
port number is 25.
If you registered  Auth Id, Password  and checked  Enable Auth 
User  in User Authentication  on Embedded Web Service , My 
Log in ID and Password appear. Enter the Auth Id and Password 
for your printer. Go to step 6.
This prompt does not appear if you have activated the Auto Send 
To Self option in the email account setup.
 
						

							Scanning |35
10.Press the left/right arrow until the f ile format you want appears and press 
OK  or Start .
The printer begins scanning and then sends the email. 
11. If the printer asks if you want to log off your account, press the left/right 
arrow to select  Yes or No  and press  OK.
12. Press  Stop/Clear to return to ready mode.
CHANGING THE SETTINGS FOR EACH SCAN 
JOB
Your printer provides you with the following setting options to allow you to 
customize your scan jobs.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
• Scan Format: Sets the file format in which  the image is to be saved. If 
you select TIFF or PDF, you ca n select to scan multiple pages. 
Depending on the selected scan ty pe, this option may not appear.
To customize the settings before starting a scan job:
1. Press  Scan/Email .
2. Press  Menu until Scan Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until the scan type you want appears and press 
OK.
4. Press the left/right arrow until the scan setting option you want appears 
and press  OK.
5. Press the left/right arrow until the desired status appears and press  OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear  to return to ready mode.
CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up 
default scan settings for each scan type.
1.Press  Scan/Email .
2. Press  Menu until Scan Setup  appears on the bottom line of the display 
and press  OK.
3. Press  OK when  Change Default appears.
4. Press the left/right arrow until the scan type you want appears and press 
OK.
5. Press the left/right arrow until the scan setting option you want appears 
and press  OK.
6. Press the left/right arrow until the desired status appears and press  OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press  Back and 
repeat from step 4.
9. Press  Stop/Clear to return to ready mode.
SETTING UP ADDRESS BOOK
You can set up  Address Book with the email addresses you use frequently 
via Embedded Web Service and then easily and quickly enter email 
addresses by entering the location numbers assigned to them in  Address 
Book .
Registering speed email numbers
1.Enter your printer’s IP address as the URL in a browser and click  Go to 
access the web site of your printer.
2. Click  Machine Settings  and E-mail Setup.
3. Click  Local Address Book  and Add.
4. Select a location number and enter the user name and e-mail address 
you want.
5. Click  Apply .
Configuring grou p email numbers
Enter your printer’s IP address as the URL in a browser and click  Go to 
access the web site of your printer.
1. Click  Machine Settings  and E-mail Setup.
2. Click  Group Address Book  and Add.
3. Select a group number and ent er the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click  Apply .
Using Address Book entries
To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an 
email, enter the speed email number  at which you stored the address 
you want.
• For a one-digit speed email location, press and hold the 
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit  button(s) and then hold down the last digit button.
You can search through memory for an entry by pressing  Address 
Book . See Searching Address Book for an entry on page 35.
Group email numbers
To use a group email entry, you need  to search for and select it from 
memory.
When you are prompted to enter a destination address while sending an 
email, press  Address Book . See Searching Address Book for an 
entry on page 35.
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either 
scan from A to Z sequentially or search by entering the first letters of the 
name associated with the address.
Searching sequentially through memory
1. If necessary, press  Scan/Email.
2. Press  Address Book  until Search & Send  appears on the bottom 
line of the display and press  OK.
3. Press the left/right arrow until  the number category you want 
appears and press OK .
4. Press  OK when  All appears.
5. Press the left/right arrow until  the name and address you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
You can also click Import and obtain your address book from your 
computer.
 
						

							36 |Scanning
Searching with a particular first letter
1.If necessary, press  Scan/Email.
2. Press  Address Book  until Search & Send  appears on the bottom 
line of the display and press  OK.
3. Press the left/right arrow until  the number category you want 
appears and press  OK.
4. Press the left/right arrow until ID  appears and press OK.
5. Enter the first few letters of the name you want and press  OK.
6. Press the left/right arrow until the name you want appears and press 
OK.
Printing Address Book
You can check your  Address Book settings by printing a list.
1. Press  Address Book  until Print appears on the bottom line of the 
display.
2. Press  OK.
3. Press the left/right arrow until t he option you want appears and press 
OK .
4. Press  OK when  Yes appears to confirm printing.
The selected information prints out.
 
						

							Basic printing |37
basic printing
This chapter explains common printing tasks.
This chapter includes:
• Printing a document • Canceling a print job
PRINTING A DOCUMENT
Your printer allows you to print fr om various Windows, or Macintosh 
applications. The exact steps for printing a document may vary depending 
on the application you use.
For details about printing, see  Software section.
CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer 
group in Windows, delete the job as follows:
1.Click the Windows Start  menu.
2. For Windows 2000, select  Settings and then  Printers.
For Windows XP/2003, select Printers and Faxes .
For Windows Vista, select  Control Panel →  Hardware and Sound  → 
Printers .
3. Double-click the Dell 1235cn Color Laser MFP  icon. 
4. From the  Document  menu, select Cancel .
You can also cancel the current job by pressing  Stop/Clear on the control 
panel.
You can also access this window by simply double-clicking the printer 
icon at the bottom right corner of the Windows desktop.
 
						

							38 |Faxing
faxing
This chapter gives you inform ation about using your printer as a fax machine. 
This chapter includes:
• Sending a fax
• Receiving a fax • Fax setup
SENDING A FAX
Setting the fax header
In some countries, you are required by law to indicate your fax number on 
any fax you send. The printer ID, containing your telephone number and 
name or company name, will be printed at the top of each page sent from 
your printer.
1.
Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press  OK when  Machine ID  appears.
4. Enter your name or the company name using the number keypad. You 
can enter alphanumeric characte rs using the number keypad, and 
include special symbols by pressing the  0 button. For details on how to 
enter alphanumeric characters, see  Entering characters using the 
number keypad on page 21.
5. Press  OK to save the ID.
6. Press the left/right arrow until  Machine Fax No. appears and press  OK.
7. Enter your fax number using the number keypad and press  OK.
8. Press  Stop/Clear to return to ready mode.
Adjusting the document settings
Before starting to fax, change the following settings according to your 
original’s status to get the best quality.
Resolution
The default document settings produce good results when using typical 
text-based originals. However, if  you send originals that are of poor 
quality, or contain photographs, you  can adjust the resolution to produce 
a higher quality Fax.
1. Press 
Fax.
2. Press  Menu, and then  OK when  Fax Feature  appears on the bottom 
line of the display.
3. Press  OK when  Resolution  appears.
4. Press the left/right arrow until the option you want appears and press 
OK.
5. Press  Stop/Clear to return to ready mode.
Recommended resolution settings for different original document types 
are described in the table below:
It is recommended that you to use traditional analog phone services 
(PSTN: public switched telephone network) when connecting 
telephone lines to use Fax. If you  use other Internet services (DSL, 
ISDN, VoIP), you can improve the connection quality by using the 
Micro-filter. The Micro- filter eliminates unnecessary noise signals and 
improves connection quality or Inte rnet quality. Since the DSL Micro-
filter is not provided with the prin ter, contact your Internet Service 
provider for use on DSL Micro-filter.
1 Line Port
2Micro filter
3DSL modem / Telephone line MODERECOMMENDED FOR:
Standard Originals with normal sized characters.
FineOriginals containing small characters or thin 
lines or originals printed using a dot-matrix 
printer.
SuperfineOriginals containing extremely fine detail. Super 
Fine mode is enabled only if the printer with 
which you are communicating also supports the 
Super Fine resolution.
• For memory transmission,  Superfine 
mode is not available. The resolution 
setting is automatically changed to 
Fine .
• When your printer is set to  Superfine 
resolution and the fax machine with 
which you are communicating does not 
support  Superfine  resolution, the 
printer transmits using the highest 
resolution mode supported by the other 
fax machine.
Photo Fax Originals containing shades of gray or 
photographs.
The resolution setting is applied to the current fax job. To change the 
default setting, see Changing the default document settings on 
page 44.
 
						

							Faxing |39
Darkness
You can select the default contrast mode to fax your originals lighter or 
darker.
1. Press  Fax.
2. Press  Menu, and then  OK when  Fax Feature  appears on the bottom 
line of the display.
3. Press  OK when  Darkness  appears.
4. Press the left/right arrow until the option you want appears and press 
OK.
5. Press  Stop/Clear  to return to ready mode.
Sending a fax automatically
1.Press Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass. 
For details about loading an original. See Loading originals on 
page 23.
Ready to Fax  appears on the top line of the display.
3. Adjust the resolution and the darkness to suit your fax needs. 
See Adjusting the document settings on page 38.
4. Enter the receiving  fax machine’s number. 
You can use speed dial numbers, or group dial numbers. For details 
about storing and searching for a number, see Setting up Address 
Book on page 44.
5. Press  Color Start  or Black Start .
6. When you have finished, select  No at the  Another Page? prompt. 
After the number is dialed, the printer begins sending the fax when the 
receiving fax machine answers.
Sending a fax manually
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass. 
For details about loading an original. See Loading originals on 
page 23.
3. Adjust the resolution and the darkness to suit your fax needs. 
See Adjusting the document settings on page 38.
4. Press  On Hook Dial . You hear a dial tone.
5. Enter the receiving  fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details 
about storing and searching for a number, see Setting up Address 
Book on page 44.
6. Press  Color Start  or Black Start  when you hear a high-pitched fax 
signal from the remote fax machine.
Confirming a transmission 
When the last page of your original has been sent successfully, the printer 
beeps and returns to ready mode. 
When something goes wrong while sending your fax, an error message 
appears on the display. For a list of error messages and their meanings, 
see Understanding display messages on page 62. If you receive an error 
message, press  Stop/Clear to clear the message and try to send the fax 
again.
You can set your printer to print a confirmation report automatically each 
time sending a fax is completed. For further details, see Send Report on 
page 43.
Automatic redialing
When the number you have dialed is  busy or there is no answer when you 
send a fax, the printer automatically r edials the number every three minutes, 
up to seven times according to  the factory default settings.
When the display shows  Retry Redial?, press OK to redial the number 
without waiting. To cancel t he automatic redialing, press  Stop/Clear.
To change the time interval between redials and the number of redial 
attempts. See Sending options on page 43.
Redialing the last number
To redial the number you called last:
1. Press  Redial/Pause .
2. When an original is loaded in the ADF, the printer automatically begins 
to send.
If an original is placed on the scanner glass, select  Yes to add another 
page. Load another original and press 
OK. When you have finished, 
select  No at the Another Page? prompt.
Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to 
multiple locations. Originals are automat ically stored in memory and sent to 
a remote station. After transmission,  the originals are automatically erased 
from memory. You cannot send a color fax using this feature.
1. Press  Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original. See Loading originals on 
page 23.
3. Adjust the document resolution and darkness to suit your fax needs. 
See Adjusting the document settings on page 38.
4. Press  Menu until Fax Feature  appears on the bottom line of the display 
and press 
OK.
5. Press the left/right arrow until  Multi Send appears and press 
OK.
6. Enter the number of the first receiving fax machine and press 
OK.
You can press speed dial numbers or select Group Dial Number using 
Address Book Button. For details, see Setting up Address Book on 
page 44.
7. Enter the second fax number and press  OK.
The display asks you to enter another  fax number to send the document.
8. To enter more fax numbers, press  OK when  Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
The darkness setting is applied to the current fax job. To change 
the default setting, see Changing the default document 
settings on page 44.
If an original is placed on the scanner glass, select  Yes to add another 
page. Load another original and press OK .
When you want to cancel a fax job, press Stop/Clear at any time while 
sending.
When you want to cancel a fax job, press  Stop/Clear at any time while 
sending.
Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
 
						

							40 |Faxing
9.When you have finished entering fax  numbers, press the left/right arrow 
to select  No at the  Another No.?  prompt and press  OK.
The original is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
10. If an original is placed on  the scanner glass, select Yes to add another 
page. Load another original and press  OK.
When you have finished, select  No at the  Another Page? prompt.
The printer begins sending the fax to the numbers you entered in the 
order in which you entered them.
Sending a delayed fax
You can set your printer to send a fax at a later time when you will not be 
present. You cannot send a color fax using this feature.
1. Press 
Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original. See Loading originals on 
page 23.
3. Adjust the document resolution and darkness to suit your fax needs. 
See Adjusting the document settings on page 38.
4. Press  Menu until Fax Feature  appears on the bottom line of the display 
and press  OK.
5. Press the left/right arrow until  Delay Send appears and press 
OK.
6. Enter the number of the receiving printer using the number keypad.
You can press speed dial numbers or  select Group Dial Number using 
Address Book Button. For details, see Setting up Address Book on 
page 44.
7. Press  OK to confirm the number. The display asks you to enter another 
fax number to which to send the document.
8. To enter more fax numbers, press  OK when  Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
9. When you have finished entering fax numbers, press
 the left/right arrow 
to select  No at the  Another No.?  prompt and press  OK.
10. Enter the job name you want and press  OK.
For details on how to enter alphanumeric characters, see Entering 
characters using the number keypad on page 21.
If you do not want to assign a name, skip this step.
11. Enter the time using the number keypad and press  OK, or  Black Start .
The original is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
12. If an original is placed on  the scanner glass, select Yes to add another 
page. Load another original and press  OK.
When you have finished, select  No at the  Another Page? prompt.
The printer returns to ready mode. The display reminds you that you are 
in ready mode and that a delayed fax is set.
Adding pages to a delayed fax
You can add pages to the delayed tran smissions previously reserved in 
your printer’s memory.
1. Load the originals to be added and adjust document settings.
2. Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK. 3.
Press the left/right arrow until  Add Page appears and press  OK.
4. Press the left/right arrow until the fax job you want appears and 
press  OK.
When you have finished, select  No at the  Another Page? prompt.
The printer scans the original in to memory and shows the total 
number of pages and the  number of the added pages.
Canceling a delayed fax
1.Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until  Cancel Job appears and press  OK.
3. Press the left/right arrow until the fax job you want appears and 
press  OK.
4. Press  OK when  Yes appears.
The selected fax is deleted from memory.
Sending a priority fax
Using the Priority Fax feature, a hi gh priority fax can be sent ahead of 
reserved operations. The original is scanned into memory and immediately 
transmitted when the current operation  is finished. In addition, priority 
transmission will interrupt a Multiple S end operation between stations (i.e., 
when the transmission to station A ends , before transmission to station B 
begins) or between redial attempts.
1. Press  Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original. See Loading originals on 
page 23.
3. Adjust the document resolution and darkness to suit your fax needs. 
See Adjusting the document settings on page 38.
4. Press  Menu until Fax Feature  appears on the bottom line of the display 
and press  OK.
5. Press the left/right arrow until  Priority Send appears and press  OK.
6. Enter the number of the receiving printer.
You can use speed dial number s, or group dial numbers. 
For details, see Setting up Address Book on page 44.
7. Press  OK to confirm the number.
8. Enter the job name you want and press  OK. 
The original is scanned into memory before transmission. The display 
shows memory capacity and the num ber of pages being stored in 
memory.
9. If an original is placed on the scanner glass, select  Yes to add another 
page. Load another original and press  OK.
When you have fi nished, select No at the  Another Page? prompt.
The printer shows the number being dialed and begins sending the fax.
Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
If you set a time earlier than the cu rrent time, the fax will be sent at 
that time on the following day.