Handspring Treo 180 Communicator User Guide

Chapter 5Page 71
Making records private
In all PIM applications, except Expense, you can make individual records private. Private records 
remain visible and accessible, however, until you select the Security setting to hide or mask all 
private records. See the section that begins on page 43 for details.
Hiding and masking private records
You can hide records that you mark as private. When you hide records, they do not appear 
anywhere in the application. When you mask records, a visual placeholder...

Page 72 Common Tasks
To display all private records:
1. Press Option   and then press Menu   to access the Applications Launcher.
2. Tap the Security icon  .
3. Tap the Current Privacy pick list. 
4. Tap Show Records.
If you do not have a password, private records become visible. 
If you have a password, the Show Private Records dialog box appears. Enter your password 
in this dialog box, and then hold Option   and press Return   to finish.
To display a specific masked record:
1. Open the application...

Chapter 5Page 73
5. Tap Show Records.
6. Hold Option   and press Return   to finish.
Attaching notes
In all PIM applications except Memo Pad, you can attach a note to a record. A note can be up to 
several thousand characters long. For example, for an appointment in Date Book Plus, you can 
attach a note with directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Contacts view in PhoneBook only: Press Menu  , and under Record, select Edit...

Page 74 Common Tasks
Choosing fonts
In all PIM applications except Expense, you can change the font style to make text easier to read. 
You can choose a different font style for each application.
To change the font style:
1. Open an application.
2.  Press Menu  .
3. Under Options, select Font (/F).
4. Use the scroll buttons to select the font style you want to use.
5. Hold Option   and press Return   to finish.
Exchanging and updating data: 
HotSync operations
The HotSync process automatically...

Chapter 5Page 75
Performing a HotSync operation for the first time
The first time you synchronize your data, you need to enter user information on both the 
communicator and Palm Desktop software. After you enter this information and synchronize, the 
HotSync Manager recognizes your communicator and doesn’t ask for this information again.
If you are a System Administrator preparing several communicators for a group of users, you may 
want to create a user profile. See the section that begins on page 198...

Page 76 Common Tasks
Beaming information
Your communicator is equipped with an IR (infrared) port that you can use to beam information 
to another Palm OS device that’s close by and also has an IR port. The IR port is located on the 
top of your communicator, between the power button and the ringer switch, behind the small dark 
shield. 
You can beam the following information between Palm OS devices:
nThe record currently displayed in Date Book Plus, the Contacts view in PhoneBook, To Do 
List, or Memo...

Chapter 5Page 77
5. Wait for the Beam Status dialog box to indicate that the transfer is complete before you 
continue working on your communicator.
To beam an application:
1. Press Option   and then press Menu   to access the Applications Launcher.
2.  Press Menu  .
3. Under App, select Beam (/B).
4. Tap the application you want to transfer.
N
NN No
oo ot
tt te
ee e:
:: : Some applications are copy-protected and cannot be beamed. These are listed with 
a lock icon next to them.
5. Tap Beam.
6. When the...

Page 78 Common Tasks 

Chapter 6Page 79
Chapter 6
Application Specific Tasks
This chapter is organized by application and gives instructions on how to do tasks that are specific 
to each of the following applications:
nPhoneBook
nDate Book Plus
nBlazer™
nSMS Messaging
nTo Do List
nMemo Pad
nCityTime
nCalculator
nExpense
nSIM Book
nSIM Services 

Page 80 Application Specific Tasks
PhoneBook
PhoneBook is the application where you store name and address information about people or 
businesses, and where you place and receive telephone calls. 
PhoneBook has five main views. You can place and receive calls from within any view, and you 
can also receive calls when the screen is off (but wireless mode must be on). The sections that 
follow explain how to use each of these views. 
To change the PhoneBook view, do one of the following:
nRepeatedly press...