Handspring Treo 600 User Manual

							MMS::   71
Viewing/playing a multimedia message
1. From the Inbox, choose the message you want to view.
2. If there are sounds or multiple pages, playback will begin immediately.
3. Use the onscreen controls to scroll to other pages and messages.
4. If a Sound icon  appears, choose it to play or save the sound.
5. Choose OK.
A. Previous message
B. Play/Stop
C. Next message
D. Sound icon
E. Playback icon
Responding to a multimedia message
1. From the M MS list view, choose the message you want to view.
2. Choose Respond.
3. Choose the appropriate action to reply, forward, or call.
Managing multimedia messages
You can rearrange messages in any folder using the Sort command. 
1. From list view, press Menu .
2. From the View menu, choose Sort by Name or Sort by Date. 
In list view you can delete several messages at once from any folder using
the Purge command.
1. From the MMS list view, press Menu .
2. From the Message menu, choose Purge.
3. Choose the Purge pick list, then select a purge option.
4. Choose OK.
To delete an item from a
message you’re creating,
highlight it and then press
Backspace. 
You can expand and
collapse header information
by choosing one of the “full
header” icons in the title
bar of a message. 
If you reply to a multimedia
message with a text
message, you’ll automatically
be sent to the SMS
application to compose your
reply. 
						

							Customizing your MMS settings
1. Press Menu .
2. From the Options menu, choose Preferences.
3. Set any of the following preferences:
•Automatically deliver messages:Indicate whether you want to
automatically download incoming multimedia messages.
•Even when roaming:Indicate whether you want to automatically
download incoming multimedia messages while roaming. 
•Confirm message deletion:Indicate whether you want deletion
confirmation alerts to appear.
•Display alerts in Privacy Mode:Indicate whether you want the
subject and sender’s name to appear in the notification alert.
•Save copies of sent messages:Indicate whether you want to save
copies of messages you send.
•Connection Settings:Indicate whether you want to use the
Automatic or Custom connection settings. If you choose Custom,
choose Edit and enter your settings.
4. Choose OK.
72 ::   MMS 
						

							Sending and receiving messages with Mail::   73
Sending and receiving
messages with Mail 
If you have activated data services (such as GPRS), you’re ready to set up
your Treo for email. These steps differ depending on who provides your
email service.
•Mail:The built-in email application on Treo that provides wireless access to
an existing POP3 email account. See the sections that follow for details.
•Other mobile email services:Your mobile service provider may offer a
wireless email service to which you can subscribe with your service plan.
Contact your mobile service provider for details.
•Third-party email applications:A number of third-party developers offer
Palm OS email applications. Consult the email application’s
documentation to learn how to set it up.
Setting up Mail
The first time you use Mail, you need to set it up on your Treo. If you have
multiple email accounts, you can set up Mail to access more than one
account. To use Mail, you must have:
•Mobile account with data services activated.
•Email account with an email service provider that supports the POP3
protocol. Examples include Tiscali, Wanadoo, and Freeserve. Contact your
email provider to determine if your account is POP3 compatible. If not,
contact your mobile service provider to learn about their corporate email
solutions, or use a third-party solution.
The Mail application is
compatible with regular
POP3 email accounts. Other
accounts, such as corporate
or web-only email, require
special applications, if
available.
For quick access to the
Mail application, link it to
one of the buttons on the
front panel of your phone,
such as the Messaging
button. For details, see
page 117. 
						

							1. Press Applications Launcher .
2. Choose the Mail icon. 
3. Choose the pick list, then select your email service provider. If your email
service provider is not listed, select Other.
4Choose Next. 
5. Type your Full Name (as you want it to appear when you send messages),
your full email address, and your Password for this account. If you
selected Other from the pick list earlier, choose the tabs for Server and
Advanced, and enter the necessary information. If you do not have this
information, contact your email service provider to obtain it. For SMTP,
enter the regional SMTP server provided by your mobile service provider.
6. Choose OK to continue.
7.Choose Done.
Creating and sending messages
1. From the Inbox, choose New.
2. Begin typing the addressee’s email address, first name, or last name
(depending on how you sort your Contacts list). Mail remembers your
most recent addressees and suggests choices. To accept a suggestion,
press Down  . To send to a different address, keep typing the email
address or name.
74 ::   Sending and receiving messages with Mail
To address a message to
several people, separate
each address with a comma
or space. When you’re
finished adding addresses
press Center to finish.
If you receive an error when
sending a message, you
may need to specify an
SMTP server for your email
account, or add other
security preferences before
you can send emails. For
more information, see the
troubleshooting tips on
pages 140-142. 
						

							Sending and receiving messages with Mail::   75
3. Enter the subject and message text. To move between fields, press Up 
or Down  .
4. Choose Send to connect and send all messages immediately. Or, choose
Send Later to put this message into your Outbox.
Attaching items to your messages
1. Create the message to which you want to attach the item.
2. From the New Message screen, press Menu .
3. From the Options menu, choose Insert Attachment.
4. Choose the type of item you want to attach.
5. Choose the specific item you want to attach.
Attaching applications to your messages
You can create a new email with a Palm OS application attached (subject to
copyright restrictions). 
1. Press Applications Launcher .
2. Press Menu .
3. From the App menu, choose Send.
4. Choose the application you want to send. If the application has a lock
icon  next to it, it is protected and can’t be forwarded. 
5. Complete the message and send.
To send a copy or blind
copy, choose Cc or Bcc,
select those lines and enter
the address(es) in those
fields. See page 80 for
details on displaying the
Bcc field.
To save a message without
sending, choose Cancel
(instead of Save), then
choose Yes in the Save
Draft screen.
You cannot attach
Appointments and Contacts
to existing emails, only
new emails. 
						

							Receiving and viewing messages
By default, your Treo will automatically send and receive messages (see
page 79 for more details). You can manually send and receive messages
on-demand as described below.
1. Make sure Wireless Mode is turned on (see page 14)
.
2. From any mailbox, choose Send and Receive.
3. From the Inbox, choose the message you want to view.
4. When viewing the message text, press Option and Left  or Right 
to view the previous or next message.
5. Choose Done to return to the Inbox.
Replying to or forwarding messages
When you respond to messages, you can choose whether to include the
original text (see page 80).
1. From the Inbox, Filed, or Deleted folder, open the messages to which you
want to respond.
2. From the Message view, choose Respond to reply. To reply to all or
forward, choose the appropriate button.
3. Enter your reply.
4. Choose Send to finish.
76 ::   Sending and receiving messages with Mail
You can also reply to all
addressees. Choose the
Respond button, then
choose Reply All.
If you want your Treo to
check your email
automatically, change the
Delivery preference. 
						

							Sending and receiving messages with Mail::   77
Viewing attachments
There are a number of attachment types you can open with the built-in
software on your Treo (e.g. ringtones, pictures). You can open other types of
attachments by installing third-party applications. In Message view,
attachments appear with the paperclip icon  if they are unsupported on
Treo. If attachments are supported on Treo, they appear with the icon for the
associated program (e.g. the camera icon  for pictures).
1. From any folder, open the message with the attachment you want to view.
2. Choose the attachment icon.
3. Follow the prompts from the viewing application.
Managing your messages
The status icons that appear next to each message in your Inbox indicate
the following: 
You have not read the message
You have read the message
The message includes an attachment
You can rearrange the Mail list to make it easier to find and view messages.
•From the Mail list view, press Menu , then from the Options menu,
choose one of the following: Sort by Date (/Z), Sort by Name (/Y),
Sort by Subject (/J).
•To quickly switch between folders in list view, choose the folder pick list
in the upper-right corner, then select the desired folder.
If a large incoming message
is truncated, go to the
Message menu, then
choose Get Entire Message.
If you have problems
receiving email, see the
troubleshooting tips starting
on page 140.
To hear sound file
attachments, press Menu.
From the Attachments
menu, choose Open.
You can also use the 
system Find dialog to 
quickly scan your mailbox.
Press Option and Shift/Find. 
						

							Deleting selected messages from the Inbox
When you delete a message from the Inbox, it moves to the Deleted folder
which stores the 200 most recently deleted messages. If you delete more
than 200 messages, the oldest messages are automatically removed from
the phone. 
1. Highlight the message you want to delete. To highlight a group of messages,
press Shift  and Up  or Down  .
2. Press Backspace 
.
3. If a confirmation dialog appears, choose OK to confirm deletion.
Deleting messages by the date
You can quickly delete a group of messages by selecting a range of dates.
1. Press Menu .
2. From the Message menu, choose Purge (/K).
3. Choose a date range for the messages you want to delete.
4. Choose OK.
5. If a confirmation dialog appears, choose OK to confirm deletion.
Switching accounts
To switch between different email accounts, press Menu , then from
the View menu, choose an account.
78 ::   Sending and receiving messages with Mail
To empty (or purge) the
Deleted folder, go to the
Message menu, then
choose Empty Deleted
Items (/E). 
						

							Sending and receiving messages with Mail::   79
Customizing your Mail settings
If you have multiple email accounts, you can customize the Mail settings for
each individual account on your Treo. Remember, the preferences you set
will only apply to the email account you are currently viewing.
1. Press Menu .
2. From the Options menu, choose Preferences.
3. Set any of the following Delivery preferences:
•Get mail: Sets the interval for mail delivery. If you select an automatic
delivery option, you can also select the hours during which you want
automatic delivery.
•For each message get: Sets the maximum size for incoming
messages. 1K of information is about 4 screens of text on your Treo.
•Only get mail from last ## days: Specifies the timeframe for
retrieving earlier messages.
•Auto-deliver even when roaming: Specifies whether you can continue
automatically retrieving your email when you are not in your mobile plan’s
home area (which may incur additional charges on your account). This
option applies only if you selected an automatic delivery option.
Remember, your Mail
preferences (including
automatic delivery) are set
for the individual account
currently displayed. If you
have multiple accounts,
configure each account
separately. 
						

							4. Choose the Delete tab and set any of the following preferences:
•Confirm message deletion:Asks if you’re sure you want to delete a
message before erasing it.
•Return to list view after deleting a message:Shows the Mail list view
after you delete a message, if checked, or shows the next message in
the list, if unchecked.
5. Choose the Message tab and set any of the following preferences:
•Include original text when replying:Appends the full text of the
original message when you reply to a message.
•Include attachments when forwarding:Sends attachments as well as
the original message when forwarding, even if you cannot open an
attachment on Treo.
•Always show Bcc:Displays the Bcc field when creating messages
and allows you to pre-fill this field with a default address (useful for
creating a backup copy of email that is sent to your email server).
•Signature:Controls what messages have your signature automatically
appended to them and lets you define a custom signature.
6. Choose OK.
80 ::   Sending and receiving messages with Mail
If you want to access more
than one email account with
your Treo, choose Add
Account.
If you assign Mail to an
application button, you can
press and hold that button
to send and receive mail.
This is very useful for
discreet mail checking.