Handspring Treo 90 Handheld User Guide

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4. Select Enable infrared communication.
The COM port displayed on this screen is the port associated with your infrared device. It 
should be different from the port currently defined for cable synchronization.
5. Write down the port listed as “Providing application support” so you can configure HotSync 
Manager for infrared communication. 
This port is the simulated port. It is the channel through which the actual infrared communi-
cation takes place between your computer and your handheld. 
6. Deselect all other check boxes in the Options tab.
7. Click Apply and then click OK.
To enable infrared communication with Windows 2000 and Windows XP: 
1. Click the HotSync Manager icon   in the Windows system tray (bottom-right corner of the 
taskbar).
2. Choose Exit to close HotSync Manager. 
3. In the Windows taskbar click Start, choose Settings, and then choose Control Panel.
4. Double-click the Wireless Link icon. 
5. Click the Image Transfer tab and deselect the Use Wireless Link to transfer images from a 
digital camera to your computer check box. 
Infrared 
ports 
						

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6. Click OK.
7. Disable any other application that opens the IR port. 
Configuring HotSync Manager for infrared communication
Next you need to go to the HotSync Manager and configure it for infrared communication. In 
Windows 98 and Me, you need to specify the simulated port used for infrared communication. In 
Windows 2000 and Windows XP, you simply need to activate the infrared menu item.
To configure HotSync Manager for infrared communication with Windows 98 and Me:
1. Click the HotSync Manager icon   in the Windows system tray.
2. Make sure Local Serial is checked on the menu.
3. Choose Setup.
4. Click the Local tab.
5. In the Serial Port list, select the simulated port used for infrared communication. See the 
previous section for instructions on identifying the simulated port.
6. Click OK. 
						

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The HotSync Manager is now communicating with the simulated port defined for infrared 
communication.
Note: You cannot use your cable again until you reconfigure the HotSync Manager to 
communicate with the port defined for cable synchronization.
To configure HotSync Manager for infrared communication with Windows 2000
and Windows XP:
1. If necessary, start HotSync Manager.
2. Click the HotSync Manager icon   in the Windows system tray.
3. Choose InfraRed from the HotSync Manager menu. 
Performing an IR HotSync operation
After you complete the steps to prepare for an IR HotSync operation it is easy to perform the 
actual operation.
To perform an IR HotSync operation:
1. Press Option   and then press Menu   to access the Applications Launcher.
2. Use the scroll buttons to select the HotSync icon  . 
3. Press Return   to launch the application.
4. Tap Local.
5. Tap the pick list below the HotSync icon and select IR to a PC/Handheld.
6. Position your handheld’s IR port within a couple of inches of your computer’s infrared port.
7. Tap the HotSync icon to start the IR HotSync operation. 
						

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Returning to serial cable HotSync operations
It’s easy to return to using the cable for HotSync operations.
Note: If you’re using a USB cable and the Local USB option is already selected on the HotSync 
Manager menu, you don’t need to do anything to return to cable operations.
To return to serial cable HotSync operations with Windows 98 and Me:
1. If needed, connect the cable to your computer.
2. Click the HotSync Manager icon   in the Windows system tray.
3. Choose Setup, and then click Local.
4. In the Serial Port list, select the COM port where your cable is connected.
5. Click OK.
To disable infrared communication with Windows 2000 and Windows XP: 
1. Click the HotSync Manager icon   in the Windows system tray.
2. Uncheck InfraRed on the menu. 
3. In the Windows taskbar click Start, choose Settings, and then choose Control Panel.
4. Double-click the Wireless Link icon. 
5. Click the Image transfer tab, and select the Use Wireless Link to transfer images from a 
digital camera to your computer check box.
The next time you want to perform a HotSync operation just press the HotSync button on the 
cable. You can leave the HotSync application on your handheld set to perform IR HotSync 
operations and still use the cable. This is useful if you perform HotSync operations with both your 
desktop computer and a laptop. When you are in the office just connect your handheld to the 
cable and press the HotSync button. When you travel, you don’t have to carry a cable. 
Conducting a modem HotSync operation
You can use a modem to synchronize your handheld when you are away from your computer. The 
modem can be located on an expansion card, or inside a mobile phone that you connect to your 
handheld.
Note: The first HotSync operation must be local, using the cable. After that, you can perform a 
modem HotSync operation.
To perform a modem HotSync operation you must complete the following steps:
nConnect a modem to your computer
nConfigure HotSync Manager for use with your modem
nConnect a modem to your handheld
nConfigure the Modem Preferences on your handheld for use with your modem 
						

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Preparing your computer
There are a few steps you must perform to prepare your computer for a modem HotSync 
operation. Be sure to perform these steps before you leave your office so that your computer is 
ready to receive a call from your handheld. 
To prepare your computer for a modem HotSync operation:
1. Confirm that the computer modem is connected and turned on, and that no communications 
applications, such as fax or telephony software, are running on a COM port.
Note: Make sure the computer is disconnected from all online services, such as America 
Online (AOL) and CompuServe. This helps to avoid conflicts with the COM port.
2. Start HotSync Manager if it is not already running, and from the HotSync Manager menu, 
choose
 Modem.
3. Adjust the following options as needed. 
4. Click OK.Serial PortIdentifies the port for the modem. If you are unsure of the port assignment, 
look at the Modem Properties in the Windows Control Panel.
SpeedDetermines the speed at which data is transferred. Try the As Fast As 
Possible rate first, and adjust downward if you experience problems. This 
setting allows your desktop software and your handheld to find and use 
the fastest speed.
ModemIdentifies the modem type or manufacturer. Refer to your modem manual 
or face plate for its type or settings. If you’re not sure of your modem type 
or your modem doesn’t match any that appear in the list, select Hayes 
Basic.
Setup StringIdentifies the setup string for your particular modem. Not all modems 
require a setup string. Refer to your modem manual and enter the setup 
string if recommended by the manufacturer. 
						

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Preparing your handheld
There are a few steps you must perform to prepare your handheld for a modem HotSync 
operation. 
To prepare your handheld for a modem HotSync operation:
1. Press Option   and then press Menu   to access the Applications Launcher.
2. Use the scroll buttons to select the HotSync icon  . 
3. Press Return   to launch the application.
4. Tap Modem.
 
 
5. Tap the pick list below the HotSync icon and select Standard Modem.
6. Tap the Enter Phone # field.
Note: If you plan to connect to your company’s dial-in server (network modem) instead of 
connecting to a computer modem, see page 168.
7. Enter the telephone number to access the modem connected to your computer.
8. If needed, enter a dial prefix (such as “9”) to access an outside line, and then tap the Dial 
Prefix check box.
Tip: You can enter a comma in the field to introduce a “pause” in the dialing sequence. 
Each comma equals a two second pause.
9. Select the Disable call waiting check box to avoid an interruption during the modem HotSync 
operation. 
10. If you want to use a calling card to place the call, select the check box and enter the calling 
card number. 
11. Hold Option   and press Return   to finish. 
						

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Selecting the conduits for a modem HotSync operation
The Conduit Setup dialog box on your handheld enables you to define which files and/or 
applications synchronize during a modem HotSync operation. You can use these settings to 
minimize the time required for modem synchronization. 
To change the Conduit Setup for a modem HotSync operation:
1. Press Option   and then press Menu   to access the Applications Launcher. 
2. Use the scroll buttons to select the HotSync icon  . 
3. Press Return   to launch the application.
4. Press Menu  . 
5. Under Options, select Conduit Setup (/D).
6. Tap the check boxes to deselect the files and applications that you do 
not want to synchronize 
during a modem HotSync operation. The default setting is to synchronize all files. 
Note: Applications that do not have a database (such as games) do not synchronize — even 
if you select the item in the Conduit Setup dialog box. 
7. Hold Option   and press Return   to finish.
Performing a modem HotSync operation
After you prepare your computer and your handheld, and select your Conduit Setup options, you 
are ready to perform a modem HotSync operation.
To perform a modem HotSync operation:
1. Press Option   and then press Menu   to access the Applications Launcher.
2. Use the scroll buttons to select the HotSync icon  . 
3. Press Return   to launch the application.
4. Tap the Modem icon   to dial the desktop modem and synchronize the applications.
5. Wait for the HotSync operation to finish. If you have any problems conducting a successful 
HotSync operation, see Appendix B
. 
						

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Conducting a HotSync operation via a network
When you use the Network HotSync software, you can take advantage of the Local Area Network 
(LAN) and Wide Area Network (WAN) connectivity available in many office environments. The 
Network HotSync software enables you to perform a HotSync operation by using the WAN to 
dial-in to a network or by using a cable that is connected to any computer on your LAN (provided 
that the computer connected to the cable also has the Network HotSync software installed, your 
computer is on, and the HotSync Manager is running).
Connecting to your company’s dial-in server
The Network HotSync software requires the following:
nYour computer has TCP/IP support installed.
nBoth your company’s network system and its remote access server support TCP/IP. (Your 
System Administrator has this information.)
nYou have a remote access account. (If you don’t have an account, consult your System 
Administrator.)
Everything you need to connect to your company’s dial-in server (network modem) is included 
with HotSync Manager and the software on your handheld. You need to activate the feature, 
however, in HotSync Manager and on your handheld.
To prepare your computer for a network HotSync operation:
1. Click the HotSync Manager icon   in the Windows system tray (bottom-right corner of the 
taskbar).
2. From the HotSync Manager menu, choose Network.
Note: To perform a Network HotSync from another computer on your network, you must 
select Network from the HotSync Manager menu on both your primary computer and 
the computer you want to use.
3. From the HotSync Manager menu, choose Setup.
4. Click the Network tab and make sure your user name has a check mark next to it. If the check 
mark is not there, click the check box next to your user name. 
						

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5. Click OK.
6. Connect your handheld to the cable and press the HotSync button.
The HotSync operation records network information about your computer on your handheld. 
With this information, your handheld can locate your computer when you perform a HotSync 
operation over the network.
To prepare your handheld for a dial-in network HotSync operation:
Note:  If you are performing a network HotSync operation via a LAN, you do not need to prepare 
your handheld and can skip to page 170. 
1. Press Option   and then press Menu   to access the Applications Launcher. 
2. Use the scroll buttons to select the HotSync icon  . 
3. Press Return   to launch the application.
4. Press Menu  . 
5. Under Options, select Modem Sync Prefs (/O).
6. Tap Network.
7. Hold Option   and press Return   to finish.
Note: See the section that begins on page 142 for information on configuring Network 
HotSync preferences.
Performing a dial-in network HotSync operation
You are ready to perform a dial-in network HotSync operation after you prepare your computer 
and handheld, and select your Conduit Setup options. 
To perform a dial-in network HotSync operation:
1.  Press Option   and then press Menu   to access the Applications Launcher. 
2. Use the scroll buttons to select the HotSync icon  .  
						

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3. Press Return   to launch the application.
4. Tap the modem HotSync icon to begin the operation.
Performing a network HotSync operation via a LAN
You are ready to perform a network HotSync from another computer on your network after you 
select Network from the HotSync Manager menu on both your primary computer and the 
computer you want to use for the network HotSync operation.
To perform a network HotSync operation via a LAN:
1. Connect your handheld to a HotSync cable that is connected to a computer on the LAN.
2. Press the HotSync button on the cable.
HotSync Manager finds your primary computer on the LAN and synchronizes with the data on 
your primary computer.
Using File Link
The File Link feature enables you to import PhoneBook and Memo Pad information onto your 
handheld from a separate external file such as a company phone list. HotSync Manager stores 
the data in a separate category on your Palm Desktop software and your handheld. You can 
configure the File Link feature to check for changes to the external file when you perform a 
HotSync operation. 
With File Link, you can import data stored in any of the following formats:
nComma delimited (.csv)
nTab delimited (.tsv)
nMemo Pad archive (.mpa)
nAddress archive (.aba)
nText (.txt)
For information on how to set up a file link, see the Palm Desktop online Help.
Note: To use this feature, you must use Palm Desktop software as your PIM software.