Handspring Visor Handheld User Guide

							Chapter 5 Page 73
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have List screens: 
Address Book, To Do List, Memo Pad, and Expense.
Note:You can also assign records to categories. See “Categorizing 
records” earlier in this chapter.
To sort records in To Do List and Expense:
1. Open the application to display the List screen.
2. Tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book and Memo Pad:
1. Open the application to display the List screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
4. Do one of the following:
Address Book: Tap the setting you want.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK.
To sort the Memo List manually, tap and drag a memo to a new 
location in the list. 
Note:To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your handheld, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Address Book Memo Pad 
						

							Page 74  Common Tasks
Making records private
In all basic applications except Expense, you can make individual 
records private. Private records remain visible and accessible, 
however, until you select the Security setting to hide all private 
records. See “Security” in Chapter 3 for more information.
Hiding private records
You can hide records that you mark as private. If you define a 
password, you must enter it to display private records.
To hide private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap Hide.
4. Tap Hide to confirm that you want to hide private records. 
To display private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap Show.
If you do not have a password, hidden records become visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 4.
Tap Hide 
						

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4. Enter your password, and then tap Show.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Tap Show 
						

							Page 76  Common Tasks
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a 
record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book, you can attach a note with 
directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address Book only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
6. Tap Done.
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Note icon 
						

							Chapter 5 Page 77
Choosing fonts
In all basic applications except Expense, you can change the font style 
to make text easier to read. You can choose a different font style for 
each application.
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Small fontLarge font
Bold font
Tap here for small fontTap here for large fontTap here for bold font 
						

							Page 78  Common Tasks 
						

							Chapter 6 Page 79
Chapter 6
Application Specific Tasks
This chapter is organized by application and gives instructions on 
how to do tasks that are specific to each of the following applications:
nDate Book
nDate Book Plus
nAddress Book
nTo Do List
nMemo Pad
nCalculator
nCityTime
nExpense 
						

							Page 80  Application Specific Tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you associate with a day. You can enter a new event on 
any of the available time lines. 
When you schedule an event, its description appears on the time line, 
and its duration is automatically set to one hour. You can easily 
change the start time and duration for any event.
Note:It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one untimed 
event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event.
2. Enter a description of the event. You can enter up to 255 characters.
Tap a time 
line
Enter event  Time bar 
shows 
duration 
						

							Chapter 6 Page 81
3. If the event is one hour long, skip to step 7. If the event is longer or 
shorter than an hour, tap the time of the event to open the Set Time 
dialog box. 
Tip:You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Tap the time columns on the right side of the Set Time dialog to set 
the Start Time.
5. Tap the End Time box, and then tap the time columns to set the 
End Time.
6. Tap OK.
7. Tap a blank area of the screen to deselect the event. A vertical line 
appears next to the time, indicating the duration of the event.
Tap the 
time of an 
event
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutes 
						

							Page 82  Application Specific Tasks
To schedule an event for another day:
1. Select the date you want for the event by doing one of the 
following: 
nTap the day of the week that you want in the date bar at the top of 
the screen. If necessary, tap the Previous week or Next week scroll 
arrows to move to another week.
Tip:You can also use the scroll buttons on the front panel of 
your handheld to move forward or backward one day at 
a time.
nTap Go To at the bottom of the screen to open the Go to Date 
dialog box. Select a date by tapping a year, month, and day in the 
calendar.
Tip:In the Go to Date dialog box, you can also use the scroll 
buttons on the front panel of your handheld to move 
forward or backward one month at a time.
2. After you locate the date, follow the steps for scheduling an event 
for the current day.
Previous 
weekNext 
week
Tap to select a day of 
the current week
Previous year Next year
Tap to select
current date Tap to select a 
month
Tap to select a 
day