HP CM8060 User Manual
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HP CM8060/CM8050 Color MFP with Edgeline Technology System Administrator Guide
HP CM8060/CM8050 Color MFP with Edgeline Technology System Administrator Guide
Copyright and License © 2009 Copyright Hewlett-Packard Development Company, L.P. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Edition 2, 2/2009 C5956-90287 Trademark Credits Adobe Photoshop ® and PostScript® are trademarks of Adobe Systems Incorporated. Corel ® is a registered trademark of Corel Corporation or Corel Corporation Limited. Microsoft ®, Windows®, and Windows® XP are U.S. registered trademarks of Microsoft Corporation. Windows Vista ™ is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Safety information WARNING ! Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician. Install the device in a protected location where no one can step on or trip over the power cord, and where the power cord will not be damaged. When the device is connected to a 110-127V or 120V source, it must be connected to a dedicated 20 Amp outlet. AC Delta and AC Wye power system statement: The device is designed to use an IT power system. There is a risk of explosion if the battery is replaced with an incorrect type. Dispose of used batteries according to the instructions. WARNING ! Risk of injury from moving parts. Do not reach into the stapler. Do not reach below moving trays.
Table of contents 1 IntroductionAbout this guide .............................................................................................................. ...................... 2 Conventions used in this guide ................................................................................................ ............ 2 Recommended setup process ..................................................................................................... ......... 3 Configurations ................................................................................................................ ...................... 4 Features ...................................................................................................................... ......................... 4 Product walkaround ............................................................................................................ .................. 6 Front view .................................................................................................................... ........ 6 Back view (right side) ........................................................................................................ ... 7 Back view (left side) ......................................................................................................... .... 7 Single output bin ............................................................................................................. ..... 8 Optional finishers ............................................................................................................ ..... 9 Optional HP 4-Bin Job Separator ........................................................................ 9 Optional HP Multifunction Finisher .................................................................... 10 Turn the device on an d off .................................................................................................... .............. 11 Use the control panel ......................................................................................................... ................ 12 Control-panel layout .......................................................................................................... . 12 Home screen ................................................................................................................... .. 13 Buttons on the touchscreen ............................................................................................... 15 Control-panel Help system ................................................................................................ 15 2 Connect the device Interface ports ............................................................................................................... ..................... 18 Connect to a phone line ....................................................................................................... .............. 19 Connect to a network .......................................................................................................... ............... 21 3 Device software Supported operating systems and printer drivers ............................................................................... 24 Additional drivers ............................................................................................................ ... 24 Install the software .......................................................................................................... ................... 26 Windows ....................................................................................................................... ..... 26 Macintosh ..................................................................................................................... ..... 26 Uninstall the software ........................................................................................................ ................. 27 Windows ....................................................................................................................... ..... 27 ENWW iii
Macintosh .......................................................................................................................... 27 Installer Customization Wizard for Windows .................................................................................... .. 28 Run the Installer Customization Wizard ............................................................................. 28 Dialog boxes .................................................................................................................. .... 28 Language Selection dialog box ......................................................................... 28 Welcome dialog box .......................................................................................... 28 Software License Agreement dialog box ....... .................................................... 28 Language dialog box ......................................................................................... 29 Printer Port dialog box ....................................................................................... 29 Model dialog box ............................................................................................... 30 Drivers dialog box ............................................................................................. 30 Driver Configuration dialog box ......................................................................... 31 Additional Software dialog box .......................................................................... 31 Custom Installer Location dialog box ................................................................ 31 Ready to Create Installer dialog box ................................................................. 31 Installing dialog box ........................................................................................... 32 Finish dialog box ............................................................................................... 32 Distribution .................................................................................................................. ....... 32 4 Configure device settings Where to configure settings ................................................................................................... ............. 34 Configure device settings at the control panel ................................................................................ ... 37 Initial e-mail setup .......................................................................................................... .... 37 Use the E-mail Setup Wizard ............................................................................ 37 Initial fax setup ............................................................................................................. ...... 38 Use the Fax Setup Wizard ................................................................................ 38 Use the Fax Setup menu ................ ........................................... ....................... 38 Set the default fax options ................................................................................. 39 Set the default copy options .............................................................................................. 39 Configure device settings remotely ............................................................................................ ........ 40 Open the embedded Web server ....................................................................................... 40 Advanced e-mail setup ...................................................................................................... 41 Add or edit SMTP servers ................................................................................. 42 Import e-mail addresses from other sources ..................................................................... 43 Obtain e-mail addresses from a shared LDAP se rver ....................................... 44 Import e-mail addresses from a .CSV file ......................................................... 45 Create an e-mail address .CSV file for this device ........................... 45 Import e-mail address and fax speed-dial records from another device ............................................................................................... 47 Import an e-mail address .CSV file ................................................... 47 Access e-mail addresses from a users Microsoft Exchange personal contacts ............................................................................................................. 49 Network folder setup .......................................................................................................... 50 Add or edit Quick Access network folders ......................................................... 50 iv ENWW
Fax send setup .................................................................................................................. 52 Common job settings ........................................................................................ 52 LAN Fax setup .................................................................................................. 52 Internet Fax setup ............................................................................................. 53 Import fax speed-dial lists .................................................................................................. 54 Create a fax speed-dial .CSV file for this device ............................................... 54 Required fields .................................................................................. 54 Example fax speed-dial .CSV records .............................................. 54 Import a fax speed-dial .CSV file ...................................................... 55 5 Secure the device Security standards ............................................................................................................ .................. 58 IP Security ................................................................................................................... ...... 58 Set the device administrator password ......................................................................................... ..... 59 Lock the Administrator Tools section of the startup me nu ................................................................. 60 Disable printing through a direct connection .................................................................................. .... 61 Disable printing from the embedded Web server ............................................................................... 6 1 Restrict users from sending e-mail to accounts other than their own ................................................. 62 Control access to the device .................................................................................................. ............ 63 Access-control level for device features ............................................................................ 63 Permission sets ............................................................................................................... .. 64 Create user and group accounts ....................................................................................... 68 Assign users and groups to permission sets ..................................................... 68 Add new Windows or LDAP users or groups and assign permission sets ................................................................................................... 68 Edit permission-set assignments for existing Windows or LDAP users or groups ................................................................................. 68 Remove permission-set assign ments for existing Windows or LDAP users or groups ...................................................................... 69 Add new device user accounts and assign permission sets ............ 69 Edit existing device user accounts ................................................... 69 Delete existing device user accounts ............................................... 69 View a list of all device-user accounts .............................................. 70 Add new Novell NDS users and assign permission sets .................................. 70 Edit permission-set assignments for Novell NDS users .................................... 70 Remove permission-set assignments for Novell NDS users ............................. 70 Sign-in methods ............................................................................................................... .. 71 Windows sign-in setup ...................................................................................... 71 LDAP sign-in setup ........................................................................................... 72 Novell NDS sign-in setup .................................................................................. 72 Restrict color use ............................................................................................................ .................... 73 Restrict color printing for specific software programs ........................................................ 74 Manage certificates .......................................................................................................... ................. 76 Load a certificate ............................................................................................................ ... 76 ENWW v
Load a certificate revocation list (CRL) .............................................................................. 76 Example security configurations ............................................................................................... .......... 77 Scenario 1: Everyone shares the same access code, and all users must sign in ............. 77 Scenario 2: Users must sign in for sp ecific features, and they use Windows credentials ......... ............................................ .................................................................... 77 Scenario 3: Customized access for certain people ............................................................ 78 6 Manage the device Check job status and use the job queue ........................................................................................ .... 84 Open the job queue ........................................................................................................... 84 Process multiple job types ................................................................................................. 85 Promote and interrupt jobs in the queue ............................................................................ 86 Job priorities ...................................................................................................... 86 Job interruption ................................................................................................. 87 Use the embedded Web server ................................................................................................... ....... 88 Information tab ............................................................................................................... .... 89 Settings tab .................................................................................................................. ...... 90 Digital Sending tab ........................................................................................................... .. 93 Fax tab ....................................................................................................................... ........ 94 Networking tab ................................................................................................................ ... 95 Use HP Web Jetadmin ........................................................................................................... ............ 96 Set up the notification server ................................................................................................ .............. 97 Set up Alerts ................................................................................................................. ...................... 98 Set up AutoSend ............................................................................................................... ................. 99 Set the date and time ......................................................................................................... .............. 100 Set up a sleep schedule ....................................................................................................... ............ 102 Backup and restore settings ................................................................................................... .......... 103 Upgrade the firmware .......................................................................................................... ............. 105 Use HP Web Jetadmin to upgrade the firmware ............................................................. 105 Use FTP to upgrade the firmware .................................................................................... 106 Use Windows commands to upgrade the firmware ......................................................... 107 7 Administration menu Navigate the administration menu .............................................................................................. ...... 110 Menu structure ................................................................................................................ ................. 111 Information menu .............................................................................................................. ............... 112 Default Job Options menu ...................................................................................................... .......... 115 Default Copy Options ....................................................................................................... 11 5 Default Fax Options ......................................................................................................... 1 24 Default Print Options ........................................................................................................ 128 Time/Scheduling menu .......................................................................................................... ........... 129 Management menu ............................................................................................................... ........... 131 Initial Setup menu ............................................................................................................ ................. 133 vi ENWW
Networking and I/O menu ................................................................................................ 133 Fax Setup menu .............................................................................................................. 140 E-mail Setup menu .......................................................................................................... 14 3 Device Behavior menu .......................................... ........................................................................... 144 Troubleshooting menu .......................................................................................................... ............ 150 Resets menu ................................................................................................................... ................. 151 8 Paper and trays Supported paper ............................................................................................................... ................ 154 Recommended paper ...................................................................................................... 154 Guidelines for using specialty papers .............................................................................. 155 Recommended paper for specific types of documents .................................................... 156 Supported paper types for each tray ............................................................................... 158 Supported paper sizes for each tray ....................... ......................................................... 159 Capacity of each tray and bin .......................................................................................... 161 Supported paper sizes for each bin ................................................................................. 161 Load trays .................................................................................................................... ..................... 162 Load Tray 1 (manual feed tray) ....................................................................................... 162 Load Trays 2, 3, and 4 ..................................................................................................... 16 4 Load Tray 5 ................................................................................................................... ... 166 Load special types of paper ................................................................................................... .......... 167 9 Copy Copy from the document feeder ................................................................................................. ...... 170 Copy mixed-size originals ................................................................................................ 170 Copy from the glass ........................................................................................................... .............. 172 Adjust the copy settings ...................................................................................................... ............. 173 Use the job-build feature ..................................................................................................... ............. 175 10 Fax Configure the fax options for each job ........................................................................................ ...... 178 Send faxes .................................................................................................................... ................... 179 Cancel faxes .................................................................................................................. ................... 180 Receive faxes ................................................................................................................. .................. 181 Use fax reports ............................................................................................................... .................. 182 Configure Windows PC fax send ................................................................................................. ..... 183 Set the sender information ............................................................................................... 183 Set the fax quality ........................................................................................................... . 184 Set the notification settings .............................................................................................. 18 4 Set the cover page information ........ ................................................................................ 184 Set the preview preferences ............................................................................................ 185 Set the fax driver printer preferences .............................................................................. 185 Set the billing code configuration ....................................... ................................. ............. 185 ENWW vii
Use Windows PC fax send ............................................................................................................... 187 Send a fax to a single recipient ........................................................................................ 187 Send a fax to multiple recipients ...................................................................................... 188 Insert special characters in the fax number ..................................................................... 188 Send a fax by using the phone book ............................................................................... 189 Edit the phone book ......................................................................................................... 1 90 Add names to the phone book ........................................................................ 190 Remove names from the phone book ............................................................. 190 Edit names in the phone book ......................................................................... 190 11 Digital send About digital sending ......................................................................................................... ............... 192 Digital send comparison with other HP devices ............................................................................... 1 93 Send to e-mail ................................................................................................................ .................. 195 Send a scanned file as an e-mail attachment .................................................................. 195 Use the e-mail address book ........................................................................................... 196 Configure the e-mail options for each job ........................................................................ 197 Send to a network folder ...................................................................................................... ............ 198 Send a scanned file to a network folder .......... ................................................................. 198 Set the folder options ....................................................................................................... 199 12 Store jobs Store jobs at the device ...................................................................................................... .............. 202 Store jobs from a computer .................................................................................................... .......... 203 Configure the job storage options ............................................................................................. ....... 204 Retrieve stored jobs .......................................................................................................... ............... 205 Manage stored jobs ............................................................................................................ .............. 206 Delete stored jobs ............................................................................................................ 206 Quick Copy job storage limit ............................................................................................ 206 Quick Copy Job held timeout ........................................................................................... 206 13 Print Windows printer driver features ............................................................................................... ......... 208 Select a tray ................................................................................................................. .... 208 Select an output bin for print jobs .................................................................................... 208 Select a paper type .......................................................................................................... 208 Set the color quality ......................................................................................................... 208 Store jobs .................................................................................................................... ..... 209 Create and use printing shortcuts .................................................................................... 209 Use watermarks ............................................................................................................... 210 Resize documents ........................................................................................................... 21 0 Set a custom paper size .................................................................................................. 211 Print using different paper ......... ....................................................................................... 21 1 viii ENWW