HP Color LaserJet Enterprise CP4025n User Manual

							COLOR LASERJET ENTERPRISE CP4020/CP4520
SERIES PRINTER 
CP4025n
CP4025dn
CP4525n
CP4525dn
CP4525xh
User Guide
 
						

							HP Color LaserJet Enterprise CP4020-CP4520
Series Printer
User Guide
 
						

							Copyright and License 
© 2009 Copyright Hewlett-Packard Development Company, L.P. 
Reproduction, adaptation, or translation 
without prior written permission is prohibited, except as allowed under the copyright laws. 
The information contained herein is subject to change without notice. 
The only warranties for HP products and 
services are set forth in the express warranty statements accompanying such productsand services. Nothing herein should beconstrued as constituting an additional 
warranty. HP shall not be liable for technical or editorial errors or omissions contained
herein. 
Part number: CC489-90901
Edition 3, 10/2009
Trademark Credits
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Corporation in the U.S. and other countries. 
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Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered 
trademarks of Microsoft Corporation. 
PANTONE® is Pantone, Incs check- standard trademark for color. 
UNIX® is a registered trademark of The Open
Group. 
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
 
						

							Conventions used in this guide
TIP:Tips provide helpful hints or shortcuts.
NOTE: Notes provide important information to explain a concept or to complete a task.
CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging the
product.
WARNING! Warnings alert you to specific procedures that you should follow to avoid personal injury,
catastrophic loss of data, or extensive damage to the product.
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							iv   Conventions used in this guideENWW
 
						

							Table of contents
1  Product basicsProduct comparison ............................................................................................................ ................. 2
Environmental features ........................................................................................................ ................ 3
Product features .............................................................................................................. ..................... 4
Product views ................................................................................................................. ...................... 7
Front view .................................................................................................................... ........ 7
Back view ............................................................................................................................. 8
Interface ports ............................................................................................................... ....... 9
Serial number and model number location .......................................................................... 9
Control-panel layout .......................................................................................................... ................. 10
2  Control panel menus Control panel menus ........................................................................................................... ............... 12
Show Me How menu .......................................................................................................... 12
Retrieve job menu ............................................................................................................. . 12
Information menu .............................................................................................................. . 14
Paper handling menu ......................................................................................................... 1 5
Manage supplies menu ...................................................................................................... 16
Configure device menu ...................................................................................................... 19 Printing menu .................................................................................................... 19PCL sub-menu .................................................................................. 21
Print Quality menu ............................................................................................. 23
System setup menu ..........................................................................................  27
I/O menu ...........................................................................................................  32
Resets menu ..................................................................................................... 40
Diagnostics menu ..............................................................................................................  40
Service menu .................................................................................................................. ... 42
3  Software for Windows Supported operating systems for Windows ....................................................................................... . 44
Supported printer drivers for Windows ......................................................................................... ...... 45
Select the correct printer driver for Windows ................................................................................. ....  46
HP Universal Print Driver (UPD) ........................................................................................ 46 UPD installation modes ..................................................................................... 47
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							Priority for print settings ...................................................................................................................... 48
Change printer-driver settings for Windows .................................................................................... ... 49
Change the settings for all print jobs until the software program is closed ........................ 49
Change the default settings for all print jobs ...................................................................... 49
Change the product configuration settings ........................................................................ 49
Remove software for Windows ................................................................................................... ........ 50
Supported utilities for Windows ............................................................................................... ........... 51
HP Web Jetadmin ..............................................................................................................  51
HP Embedded Web Server ............................................................................................... 51
HP Easy Printer Care ........................................................................................................ 5 1
Software for other operating systems .......................................................................................... ....... 53
4  Use the product with Mac Software for Mac .............................................................................................................. .................. 56
Supported operating systems for Mac ............................................................................... 56
Supported printer drivers for Mac ...................................................................................... 56
Remove software from Mac operating systems ................................................................. 56
Priority for print settings for Mac ........................................................................................ 57
Change printer-driver settings for Mac .............................................................................. 57
Software for Mac computers .............................................................................................. 58 HP Utility for Mac .............................................................................................. 58
Open the HP Printer Utility ............................................................... 58
HP Utility features ............................................................................. 58
Supported utilities for Mac ................................................................................................. 5 9
HP Embedded Web Server ............................................................................... 59
Print with Mac ..................................................................................................................................... 60 Create and use printing presets with Mac ......................................................................... 60
Resize documents or print on a custom paper size with Mac ............................................ 60
Print a cover page with Mac .............................................................................................. 60
Use watermarks with Mac .................................................................................................. 61
Print multiple pages on one sheet of paper with Mac ........................................................ 61
Print on both sides of the page (duplex printing) with Mac ................................................ 62
Store jobs with Mac ...........................................................................................................  62
Set the color options with Mac ........................................................................................... 63
Use the Services menu with Mac ...................................................................................... 63
5  Connect the product Supported network operating systems ........................................................................................... .... 66
Printer sharing disclaimer .................................................................................................. 6 6
Connect with USB .............................................................................................................. ................ 67
CD installation ............................................................................................................... ..... 67
Connect to a network .......................................................................................................... ............... 68
Supported network protocols ............................................................................................. 68
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							Install the product on a wired network ............................................................................... 71Configure the IP address .................................................................................. 71
Install the software ............................................................................................ 72
Configure network settings ................................................................................................ 74 View or change network settings ...................................................................... 74
Set or change the network password ................................................................ 74
Manually configure IPv4 TCP/IP parameters from the control panel ................ 75
Manually configure IPv6 TCP/IP parameters from the control panel ................ 76
Link speed and duplex settings ......................................................................... 77
6  Paper and print media Understand paper use .......................................................................................................... .............. 80
Special paper guidelines .................................................................................................... 8 0
Change the printer driver to match the paper type and size .............................................................. 82
Supported paper sizes ......................................................................................................... .............. 83
Supported paper types ......................................................................................................... .............. 85
Tray and bin capacity ......................................................................................................... ................ 86
Paper orientation for loading trays ..................................................................................................... 87 Paper orientation for loading Tray 1 .................................................................................. 87
Paper orientation for loading Tray 2 or optional Trays 3, 4, and 5 ..................................... 89
Load paper trays .............................................................................................................. .................. 90
Load Tray 1 ................................................................................................................... ..... 90
Load Tray 2 and optional Trays 3, 4, and 5 with  standard-size paper  .............................. 92
Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper  ................................ 93
Load Tray 2 with 10 x 15 cm4 x 6 in size paper  ............................................................... 95
Configure trays ................................................................................................................................... 97 Configure a tray when loading paper ................................................................................. 97
Configure a tray to match print job settings ....................................................................... 97
Configure a tray by using the Paper Handling menu ......................................................... 97
Automatic paper sensing (auto-sense mode) .................................................................... 98
Auto-sense settings ........................................................................................... 98
Select the paper by source, type, or size ........................................................................... 98 Source ............................................................................................................... 98
Type and Size ................................................................................................... 98
7  Print tasks Cancel a print job ............................................................................................................ .................  102
Print with Windows ............................................................................................................ ...............  103
Open the printer driver with Windows .............................................................................. 103
Get help for any printing option with Windows ................................................................. 104
Change the number of print copies with Windows ........................................................... 104
Print colored text as black (grayscale) with Windows ...................................................... 104
Save custom print settings for reuse with Windows ........................................................  105
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							Use a printing shortcut with Windows .............................................................  105
Create printing shortcuts ................................................................................. 106
Improve print quality with Windows ................................................................................. 109 Select the page size with Windows ................................................................. 109
Select a custom page size with Windows ....................................................... 109
Select the paper type with Windows ............................................................... 109
Select the paper tray with Windows ................................................................ 109
Select the print resolution ................................................................................ 109
Print on preprinted letterhead or forms with Windows ..................................................... 110
Print on special paper, labels, or transparencies ............................................................. 112
Print the first or last page on different paper with Windows ............................................. 115
Scale a document to fit page size .................................................................................... 117
Add a watermark to a document with Windows ............................................................... 119
Print on both sides (duplex) with Windows ...................................................................... 120 Manually print on both sides with Windows .................................................... 120
Automatically print on both sides with Windows ............................................. 121
Create a booklet with Windows ....................................................................................... 123
Print on 10 x 15 cm (4 x 6 in) paper with Windows .......................................................... 124
Print multiple pages per sheet with Windows .................................................................. 125
Select page orientation with Windows ............................................................................. 126
Use job storage features with Windows ........................................................................... 128 Create a stored job with Windows ................................................................... 128
Print a stored job ............................................................................................. 129
Delete a stored job .......................................................................................... 130
Set job storage options with Windows ............................................................ 131Print one copy for proof before printing all the copies .................... 131
Temporarily store a personal job on the product and print it
later ................................................................................................. 131
Temporarily store a job on the product ........................................... 131
Permanently store a job on the product .......................................... 131
Make a permanently stored job private so that anyone who tries to
print it must provide a PIN .............................................................. 132
Receive notification when someone prints a stored job ................. 132
Set the user name for a stored job ................................................. 132
Specify a name for the stored job ................................................... 132
Set color options with Windows ....................................................................................... 133
Print special jobs with Windows ....................................................................................... 135 Print business graphics or marketing material ................................................ 135Supported glossy paper .................................................................. 135
Print weatherproof maps and outdoor signs ................................................... 136 Supported tough paper ................................................................... 136
Set the duplex alignment ................................................................................. 137
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