HP Jornada 560 Series PDA Users Guide

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6 | Configuring and Optimizing 
Your hp Jornada 
This chapter details ways you can optimize your hp Jornada using the 
Settings and the hp settings application, and describes ways you can 
expand features and functionality by adding programs. This chapter also 
offers important tips on safeguarding your data by managing power and 
memory and using the security settings. In this chapter, you will learn to 
• Manage power effectively. 
• Manage the memory on your hp Jornada. 
• Adjust settings for the display and sounds. 
• Use security features to protect your data. 
• Configure hardware buttons.  
• Configure menus for easy access to programs and documents. 
• Add or remove programs. 
• Add functionality to your hp Jornada with CompactFlash cards and 
optional accessories.  
						

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Managing Power  
Because the data and files you save on your hp Jornada are stored in 
RAM, maintaining a continuous power supply to the hp Jornada at all 
times is extremely important. If your hp Jornada runs out of power, all 
information stored in RAM is lost. Although Microsoft Windows for Pocket 
PC and the preinstalled programs will not be erased, any information you 
have entered, programs you have added, and custom settings are erased 
if you lose power.  
 
 
Data stored in the hp safe store folder or on a CompactFlash card will be 
saved, even if your hp Jornada loses power. To protect your data, use hp 
backup to back up regularly to the hp safe store folder or to a CompactFlash 
card.  
 
How long you can operate your hp Jornada without recharging the battery 
depends on the features and functions you use most. Under typical usage 
conditions, the battery included with your hp Jornada will provide 
approximately 14 hours of use (without the backlight). Note that some 
functions, such as listening to music or using CompactFlash cards, use 
considerable power and may reduce this time significantly.  
When your hp Jornada displays a dialog box warning of low power, you 
should respond as soon as possible by recharging the main battery or 
replacing the backup battery. If you continue to use your hp Jornada until 
power reaches a critical low condition, a “Battery very low” message 
appears, and the hp Jornada shuts down automatically. You will be unable 
to use your hp Jornada until you connect to external power for charging. 
The backup battery does not provide enough power to operate your hp 
Jornada; it is intended only to preserve your data for a short time until you 
can recharge the main battery. 
Because the main battery is charged automatically whenever your hp 
Jornada is connected to ac power, simply connect the ac power adapter 
or place your hp Jornada in the USB cradle to recharge it when the power 
is low. While your hp Jornada is connected to ac power, the notification 
button/LED indicates the charging status:  
• Amber indicates that the battery is charging (connected to ac power).  
• Green indicates that the battery is fully charged.   
						

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To check the remaining power 
1. On the Start menu, tap Settings.  
2. On the System tab, tap the Power icon.  
The remaining power is displayed on a status bar in the Power 
control panel.  
 
 
Under certain conditions, the Power Status icon is displayed on the Command 
bar in the Today screen. Simply tap the Power Status icon to open the Power 
control panel. 
 
 
Power Tips 
Follow these tips to ensure the longest use of your hp Jornada between 
charges: 
• Turn off the backlight.   Press and hold the power button to turn 
off the backlight, or use the Backlight control panel to set the backlight 
to turn off automatically after a short period of inactivity. 
• Turn off the display manually.   If you are playing music or 
using other functions that do not require the display, turn off the 
display by pressing and holding the notification button/LED.  (Turn on 
the display by pressing and holding the notification button/LED 
again.)  
• Suspend frequently.   Use the Power control panel to shorten the 
length of continuous idle time before your hp Jornada auto-suspends. 
Press the power button to turn off your hp Jornada when it is not in 
use, even for a short time. 
• Always use ac power when connecting your hp Jornada 
to your desktop PC.   Note that your hp Jornada will not auto-
suspend while it is connected. 
• Turn off sounds.   Use the hp settings application to mute the 
speaker, or use the Sounds & Notifications control panel to turn off all 
but the most necessary system sounds.   
						

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• Avoid using CompactFlash card accessories while on 
battery power.   Some CompactFlash cards use considerable 
power and will quickly drain your battery.  
• Do not “listen” for infrared transfers.   Although you can set 
your hp Jornada to constantly monitor the infrared port for files sent 
from other devices, doing so will quickly drain your batteries. 
 
 
Use the ac adapter to plug your hp Jornada into external power whenever 
possible, especially when connecting to a desktop PC or when using a 
CompactFlash card modem, NIC, or other peripheral device. Do not let the 
notification button/LED flash for a long time.  
 
Managing Memory 
Your hp Jornada uses three kinds of memory: the hp safe store folder, 
storage and program memory (RAM), and optional CompactFlash memory 
cards.  
The hp safe store folder 
The hp safe store folder uses nonvolatile memory; that is, it will not be 
erased if your hp Jornada loses power. The hp safe store folder contains 
several preinstalled programs, as well as available storage space that you 
can use to store your most important files or as a location for your backup 
file.  
The hp safe store folder appears under the My Device folder on your hp 
Jornada. Files stored in the hp safe store folder are not included when you 
back up your files using ActiveSync or the hp backup application.  
For more information on backing up your hp Jornada to the hp safe store 
folder, see “Backing Up and Restoring Data” in chapter 6.  
Storage and Program Memory 
The volatile RAM memory on your hp Jornada is allocated between 
storage memory and program memory. The operating system automatically  
						

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manages the allocation between storage and program memory; however, 
in some situations—such as when memory is low—it may not be able to 
adjust the memory properly. If you receive a message stating that storage 
or program memory is unavailable, try the following solutions. 
To increase storage memory, you can 
• Move files or programs into the hp safe store folder. Files in the hp 
safe store folder do not use RAM-based storage memory. 
• Buy an optional CompactFlash Type I or Type I extended memory 
card, and move files from internal memory to the card. (For more 
information on using CompactFlash cards, see “Accessories,” later in 
this chapter.)  
• Delete unnecessary files. 
• Remove Web pages stored for offline viewing in Internet Explorer 
folders. 
• Remove programs you no longer use. See “Adding or Removing 
Programs,” later in this chapter. 
• Clear program memory. See the section below. 
 
To increase program memory, you can 
• Use hp task switcher or the Memory control panel to stop programs 
you are not currently using. In most cases, programs automatically 
stop to free needed memory. However, in some situations, such as 
when a dialog box is waiting for a response, the program may not be 
able to stop automatically. 
• Clear storage memory as described above. This will free some storage 
memory so that it can be reallocated as program memory. 
• Remove your hp Jornada from the cradle, remove the CompactFlash 
card (if installed), and reset your hp Jornada. See “Resetting Your hp 
Jornada” in chapter 9.  
To use the Memory control panel to stop programs  
1.  Open the Memory control panel, and then tap the Running 
Programs tab to check the state of your active programs. 
2.  To stop a running program, select the program in the list, and 
then tap Stop.  
						

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To use hp task switcher to stop programs  
1.  Press and hold the Tasks hot key to display hp task switcher. 
2. Tap the Close button 
–or– 
On the pop-up menu, tap Close Window, and then tap a 
program in the list or tap Close All. 
 
CompactFlash Memory Cards 
CompactFlash memory cards are small, removable flash storage cards that 
enable you to expand the memory of your hp Jornada. You can use 
CompactFlash memory cards for backup storage, archives, or to transfer 
large files to other devices. CompactFlash cards can be purchased from a 
variety of third-party vendors. 
Your hp Jornada supports CompactFlash Type I or Type I extended cards. 
In addition to CompactFlash memory cards, you can buy cards that offer 
additional functionality, such as modems, NICs, cameras, and other 
peripheral devices. For more information, see “Accessories” later in this 
chapter.  
Backing Up and Restoring Data 
To prevent loss of data, you should back up your hp Jornada frequently. 
Your hp Jornada comes with three programs for backing up data: 
• Microsoft ActiveSync.   ActiveSync enables you to back up data to 
your desktop PC. You can back up all data on your hp Jornada, or 
only your PIM databases (Calendar, Contacts, and Tasks). You can set 
ActiveSync to back up automatically each time you connect, or you 
can back up manually, whenever you choose. For more information, 
see ActiveSync Help on your desktop PC. 
• hp backup.   The hp backup application enables you to back up all 
data on your hp Jornada, or only your PIM databases and/or e-mail 
messages. You can save the backup file in the hp safe store folder or 
on an optional, removable CompactFlash memory card.    
						

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• hp emergency backup.   When you activate hp emergency 
backup, your PIM databases are automatically backed up to the hp 
safe store folder. The backup file is password-protected. After you 
restore your hp Jornada to the factory default settings, you are 
prompted to enter the password and restore the databases.   
Using hp backup 
The hp backup application gives you added flexibility in backing up your 
valuable data. With hp backup, you can back up all data or back up only 
your Calendar, Contacts, Tasks, and Inbox databases. You can save the 
backup file to the hp safe store folder or to an optional CompactFlash 
memory card, so you can safeguard your data even while you are 
traveling or away from your desktop PC.  
 
 
You can back up data to internal (RAM) memory on your hp Jornada; however, 
if you restore your hp Jornada to the factory default settings or accidentally lose 
power, the back up file will be erased. To ensure the safety of your data, it is 
recommended that you back up to the hp safe store folder, to a CompactFlash 
memory card, or to your desktop PC. 
 
 
To back up data using hp backup 
1.  Use hp task switcher to close all running applications.  
2.  Disconnect your hp Jornada from your desktop PC.  
3. On the Start menu on your hp Jornada, tap Programs. 
4.  In the hp Applications folder, tap the hp backup icon. 
5. On the Backup tab, select Back up all files or Back up 
only databases. 
6.  If you want to password-protect your backup file, tap Backup 
Options, and enter a password using the Input panel. 
7. Tap Back Up Now. 
8. In the Name box, enter a name for the backup file, and select a 
storage location from the drop-down list.  
9. Tap OK.  
						

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Restoring Data 
When you use the backup file to restore information, information on your 
hp Jornada is replaced with the information stored in the backup file. If 
you have created files on your hp Jornada since the last backup and do 
not want to delete these files during the restore process, move the files from 
your hp Jornada to your desktop PC—or to an optional CompactFlash 
memory card—before restoring information.  
 
 
Depending on the type of backup file, the restore operation replaces all 
information stored in your PIM databases or all data stored on your hp Jornada. 
Any data added after the backup file was created will be lost.   
 
To restore PIM databases with hp backup 
1.  Use hp task switcher to close all running applications. (Press and 
hold the hp home menu hot key to display the hp task switcher 
pop-up menu, and then tap the Close All button.) 
2.  Disconnect your hp Jornada from your desktop PC. 
3. On the Start menu on your hp Jornada, tap Programs. 
4.  In the hp Applications folder, tap the hp backup icon. 
5. On the Restore tab, select Restore only databases, and 
then tap Restore Now. 
6.  In the file list, tap the name of a backup file you want to restore. 
7.  Remove the CompactFlash card (if installed), and reset your hp 
Jornada. See “Resetting Your hp Jornada” in chapter 9.  
 
To restore all data with hp backup 
1.  Disconnect your hp Jornada from ac power, and remove both the 
main and backup batteries. Wait 5 minutes. 
2.  Replace the main battery, and then replace the backup battery. 
3.  Complete the Welcome Wizard.  
4. On the Start menu on your hp Jornada, tap Programs. 
5.  In the hp Applications folder, tap the hp backup icon.  
						

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6. On the Restore tab, select Restore all files, and then tap 
Restore Now. 
7.  In the file list, tap the name of a backup file you want to restore. 
8.  Remove the CompactFlash card (if installed), and reset your hp 
Jornada. See “Resetting Your hp Jornada” in chapter 9.  
 
 
When you restore data, your hp Jornada must have the same regional settings 
that it had when you completed the backup; otherwise, you will not be able to 
restore the files. To change regional settings, on the Startmenu, tap Settings, 
and then tap the Regional Settings icon on the System tab. Select your 
region from the drop-down list. 
 
 
Using hp emergency backup 
When you enable hp emergency backup, your PIM databases and/or e-
mail messages are automatically saved to the hp safe store folder. The 
backup file is protected even if your hp Jornada loses power or if you reset 
the factory defaults. You do not need to carry a removable storage card or 
connect to your desktop PC to back up and restore the file.  
For hp emergency backup to function, you must ensure that there is enough 
free memory in the hp safe store folder to save your backup file. If you 
save other files and programs in the hp safe store folder, you may not 
have enough room for your backup file.  
To back up data using hp emergency backup 
1. On the Start menu, tap Settings. 
2. On the System tab, tap the hp emergency backup icon. 
3. Select the Enable emergency backup check box. 
4.  Enter a password for the backup file. You must enter a password. 
5.  Select the check boxes for the databases you want to back up. 
6. Tap OK. 
 
The databases you selected will be backed up automatically each time you 
make changes. While hp emergency backup is activated, the hp backup 
icon is displayed in the Command bar.  
						

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Restoring Data 
The hp emergency backup application gives you the option of restoring 
data automatically whenever you restore your hp Jornada to the factory 
default settings. After you complete the Welcome Wizard, you will be 
asked if you want to restore your databases and then prompted to enter 
your password. For more information, see “Restoring Factory Defaults” in 
chapter 9. 
Adjusting Settings 
Use the hp settings application to quickly change settings or set options for 
the display, alerts and notifications, and power management.  
To start hp settings  
• On the Start menu, tap hp settings. 
 
 
You can use pop-up menus to quickly change your display profiles and volume 
profiles. Press and hold the Contacts hot key to display the volume profile 
pop-up menu. Press and hold the Calendar hot key to display the display 
profile pop-up menu.   
 
Display Settings 
The screen of your hp Jornada uses ambient light to enhance the display. 
That is, the brighter the surrounding light, the better you will be able to see 
the screen. If you are in a dark room, you can use the backlight to 
compensate for the low ambient light. 
Your hp Jornada includes a light sensor. You can set an option to turn on 
the backlight automatically whenever the light sensor detects that 
conditions are too dim to see the screen clearly. Use display settings to 
adjust the brightness of your hp Jornada screen, and set options for turning 
the backlight on and off.