NEC Conference Room Scheduler An Open Application Guide Installation Guide

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Conference Room Scheduler Installation Guide Application Configuration
Conf_Room_Sch 
User-defined 
Parameters
Conf_Room_Sch_
Rpt User-defined 
Parameters
This completes the configuration of Conference Room Scheduler in the APM. Now 
go to Chapter 3 to create its database support.
User-defined Entry Definition
#3 /oai/app/data/tmpcr Specifies the path name of a temporary 
database that serves as a backup when the 
conference room reservation database is 
being updated. (This path must be in the 
same partition as /oai.)
User-defined Entry Definition
#1 1 or 2 Indicates how Conf_Room_Sch_Rpt 
sorts and displays names from the 90-day 
reservation database to create various 
reports of the data and uses the following 
values:
1. Sort by the name in the first position.
2. Sort by the name in the second posi-
tion.
For example: If names are entered to the 
database in the order first
 name then last 
name
, then selection of option #1 sorts 
the database by the first name and option 
#2 sorts the database by the last name. On 
the other hand, if names are entered to the 
database in the order last
 name then first 
name
, then selection of option #1 sorts 
the database by the last name and option 
#2 sorts the database by the first name.
#2 Conf_Room_Sch Indicates the name of the other 
component with which 
Conf_Room_Sch_Rpt must 
communicate in order to create its 
reports. This name must be entered in 
exactly the same way as the name entered 
to the “Application Name” parameter in 
Step 2. 
						

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Conference Room Scheduler Installation Guide Database Requirements
Chapter 3 Database Requirements
Conference Room Scheduler requires three databases (i.e., Conference Room, 
Employee Identification, and Reservation). Two of these databases need to be 
constructed and thereafter maintained through the APM; the third database (i.e., 
Reservation) is built by Conference Room Scheduler itself while it is running. 
Databases are created through the Database Administration option on the APM 
System Administration Menu. Database creation involves the following 4-step 
process for
 each of the two required databases:
1.Create a Master Definition File: This step involves creating the master defini-
tion file that defines the fields in the master database file. Generally one master 
definition file parents databases for several applications. Conference Room 
Scheduler, however, requires two separate sets of files, one for the conference 
room data and one for the employee identification data. 
2.Build a Master Database File: This step involves entering data (e.g., confer-
ence room numbers and number of people accommodated) into the master da-
tabase fields that were just defined in Step 1. 
3.Create an Application Definition File: In this step, a definition file is created 
which defines how data from the master files is to be converted to meet the 
needs of Conference Room Scheduler. The database names in the application 
configuration file (crminfofil and crmidfile) must be used for these definition 
file names. 
4.Process the Application Database: In this step, the Master Database input is 
converted to database files according to the definitions created in Step 3, using 
the Process/Install Application Databases option on the APM Database Admin-
istration menu. When the Process command is activated, data is drawn from the 
master database and converted to the formats specified in the corresponding ap-
plication definition file. The Install command is then activated to enable Con-
ference Room Scheduler to access the database. 
Step 1 – 
Create
Master 
Definition FileStep 2 – 
Build
Master 
Database FileStep 3 – 
Create
Application 
Definition FileStep 4 – 
Process
Application 
Database  
						

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Database Requirements Conference Room Scheduler Installation Guide
Instructions
The information required in all four steps for each Conference Room Scheduler 
database is provided in table form on the following pages. Using this information 
alongside of the procedural instructions provided in the APM Operations 
Manual, enter the Database Administration option on the APM System 
Administration Menu and build the Conference Room Scheduler databases, one at 
a time. Any messages displayed during these steps are addressed in the Process and 
Error Messages chapter of the APM Operations Manual.
Note:Remember to complete STEP 4, Process the Application Database, for each      
database after entering the information on the following pages in STEPS 1 
through 3.
Conference Room Database Information
This database contains all conference rooms, by room number, which are to be 
managed by the system and, for each, the number of people the room can 
accommodate. Name the master definition file crminf
_m and the application 
definition file crminfofil.
Field DefinitionsThe following are the definitions for each field in the Conference Room Database:
Conference Room  –  A number that identifies the room, lying within the 
range from 0 to 99999.
Capacity  –  The number of people that the identified room can 
accommodate, up to 4 digits in length.
Field DescriptionMaster Definition FileApplication  
Definition 
File Master      
Database  
  
  
 
 
Ty p e S i z eMin.
Va l u eMax.
Va l u eData TypeTypical   
Entry      
Conference Room
CapacityN 5 0 99999 Long Integer 315
N 4 0 9999 Long Integer 25 
						

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Conference Room Scheduler Installation Guide Database Requirements
Employee Identification Database Information
This database contains the identification number and name of all employees who 
are authorized to use the system. Name the master definition file crmid
_m and the 
application definition file crmidfile.
Field DefinitionsThe following are the definitions for each field in the Employee Identification 
Database:
Employee Identification  –  A number that identifies the employee (e.g., 
social security number), lying within the range 
of 0 to 9-digits in length.
Employee Name –  The name of the employee associated with the 
identification number. The 90-day reservation 
database is later sorted for display and reporting 
purposes by this employee name. Coordinate 
the order in which this name is entered (e.g., last 
name, first name) with the way in which the 
database is configured to sort.  
Refer to Step 5 – User-Defined Parameters 
(Both Components) on page 6 for sorting 
information.
Note:
Conference Room Scheduler maintains a 90-day calendar of room reservations.  
This 90-day period dynamically rotates so that it always extends from the current 
day only
 if Conference Room Scheduler is set to automatically update its data-
base on a daily basis.  Under Control Options
 on the APM System Administra-
tion
 menu, use the Database 
command to select the Conference Room Scheduler 
database and designate a daily
 time at which it will be automatically updated.. Field DescriptionMaster Definition FileApplication
Definition 
FileMaster Database        
Type SizeMin.
Va l u eMax.
Va l u eData Type Typical Entry      
Employee 
IdentificationN 9 0 999999999 Long Integer 585273          
Employee Name A 8 ASCII Thompson          
						

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Conference Room Scheduler Installation Guide MAT Assignments
Chapter 4 MAT Assignments
This guide assumes that data settings that affect the operation of all OAI software 
on a system-wide basis have already been assigned on the NEAX Maintenance 
Administration Terminal (MAT). Such settings include, for instance, system index 
values and assignment of Interface I/O Port Data in the Interface Processor (IP). 
For more information about these system data settings and the MAT commands 
described below for Conference Room Scheduler, refer to the OAI Module 
Installation Manual for the NEAX2400 IMS, the NEAX2400 IMS Command 
Manual, the NEAX2400 IMS Job Specification Manual, and the NEAX2400 
IMS Programming Manual.
Conference Room Scheduler requires MAT assignment of the Mode Set Facility 
(MSF) to an OAI-assigned function key on all D
terms affected by application. This 
process involves assigning the MSF and its Operation Code (Op-Code), configured 
for Conference Room Scheduler in the APM Application Configuration option, to 
one of the 14 OAI Key Codes. (The MSF Op-Codes range from 128 to 191; 
available for on-screen viewing through the Providers command in the APM 
Application Configuration option.) Each of the OAI Key Codes corresponds to an 
AKY1 Function Key Index (FKI) value which is then assigned to the specific D
term 
function key. This process is illustrated below.
Figure 4-1   OAI Function Key Assignment
A knowledge of the Dterm stations in the NEAX system and which ones will have 
access to Conference Room Scheduler is necessary to using the following 
commands:
APM
Application 
Configuration
 
Designation of 
Facility (Type)
and its Op-Code
for Use by 
Conference 
Room SchedulerMAT  
AOKC  
Command
Assignment of 
an OAI Key  Code  
(between 1 and 14) 
to the Same 
Facility Type 
and Op-Code  1 <
  2 <
  3 <
  4 <
  5 <
  6 <
  7 <
  8 <
  9 <
 10 <
 11 <
 12 <
 13 <
 14  34
> 35
> 36
> 37
> 38
> 39
> 40
> 41
> 42
> 43
> 44
> 45
> 46
> 47
PBX Correspondence of   
AOKC AKYD
OAI Function
Key Codes
Key Indices 
MAT  
AKYD 
Command
Assignment of 
Corresponding 
MAT Function 
Key Index to a 
specific D
term 
Function Key 
. . . . .. . . . .
. . .
. . . 
						

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MAT Assignments Conference Room Scheduler Installation Guide
AOKC COMMAND: (Assignment of OAI Key Codes)
This command is used to associate the MSF facility and its Op-Code that was 
configured in the APM for Conference Room Scheduler to one of the 14 OAI Key 
Codes in the MAT. 
1. Select an unused OAI Key Code, from 1 to 14. To determine what Key Codes 
are available for assignment, use the LOKC command to list the AOKC Key 
Codes that are already assigned. 
2. Enter MSF as the facility to be assigned to the selected Key Code, using the val-
ues on the screen. 
3. Enter the same Op-Code that was configured for Conference Room Scheduler 
in the APM. If necessary, retrieve it using the Provider command on the APM 
Configuration Entry screen.
AKYD COMMAND: (Assignment of Dterm Function Key)
This command is used to assign key data on the Dterms that are to be used to access 
Conference Room Scheduler.   MAT Function Key Indexes #34 to #47 have been 
designated for use in the OAI system and correspond to the 14 OAI Key Codes as 
illustrated on the previous page. The AKYD command is used to assign a D
term 
function key to the specific MAT Function Key Index that, in turn, corresponds to 
the previously assigned OAI Key Code. This command must be used to assign the 
function key on each D
term that is to be set up with access to Conference Room 
Scheduler. 
1. Enter the same tenant number that is configured for Conference Room Schedul-
er in the APM Application Configuration option (page 6).
2. Enter the station number of the D
term on which the function key is being as-
signed. 
						

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Conference Room Scheduler Installation Guide MAT Assignments
3. Enter to the Dterm function key field the MAT Function Key Index that corre-
sponds to the previously assigned OAI Key Code.
Figure 4-2   OAI Function Key Assignment Example
The example above indicates that MSF #129 is configured for Conference Room 
Scheduler and is assigned through the AOKC command to OAI Key Code 10. OAI 
Key Code 10 corresponds in the PBX to MAT Function Key Index 43. Each D
term 
in the system that is to access Conference Room Scheduler has function key 3 
assigned to MAT Function Key Index 43 via the AKYI command. Now whenever 
a phone user presses function key 3 on any assigned D
term, MSF 129 initiates 
communication with Conference Room Scheduler.
Conference Room Scheduler is now installed and ready to be initialized. Enter the 
APM Operations Menu and initialize Conference Room Scheduler according to 
instructions provided in the APM Operations Manual.
APM
Application 
Configuration
 
Conference 
Room Scheduler 
configured
for
MSF #129MAT  
AOKC 
Command
OAI Key
Code #10 given
MSF facility type
and
Op-Code #129  1 <
  2 <
  3 <
  4 <
  5 <
  6 <
  7 <
  8 <
  9 <
 10 <
 11 <
 12 <
 13 <
 14  34
> 35
> 36
> 37
> 38
> 39
> 40
> 41
> 42
> 43
> 44
> 45
> 46
> 47
PBX Correspondence of   
AOKC AKYD
OAI Function
Key Codes
Key Indices 
MAT  
AKYD 
Command
Function Key
Index #43
assigned to
D
term Function
Key #3
. . . . .. . . . .
. . .
. . . 
						

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