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Palmone IIIe Handheld Handbook

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    							Chapter 4 Page 73
    To schedule an event for another day:
    1. Select the date you want for the event by doing one of the 
    following: 
    nTap the day of the week that you want in the date bar at the top of 
    the screen. If necessary, tap the Previous week or Next week scroll 
    arrows to move to another week.
    Tip:You can also use the scroll button on the front panel of 
    your organizer to move forward or backward one day at 
    a time.
    nTap Go To at the bottom of the screen to open the Go to Date 
    dialog box. Select a date by tapping a year, month, and day in the 
    calendar.
    Tip:In the Go to Date dialog box, you can also use the scroll 
    button on the front panel of the organizer to move 
    forward or backward one month at a time.
    2. After you locate the date, follow the steps for scheduling an event 
    for the current day.
    Previous 
    weekNext 
    week
    Tap to select a day of 
    the current week
    Previous year Next year
    Tap to select
    current date Tap to select a 
    month
    Tap to select a 
    day 
    						
    							Page 74  Using Your Basic Applications
    To schedule an untimed event: 
    1. Select the date that you want for the event as described in “To 
    schedule an event for another day.”
    2. Tap New.
    3. Tap OK, so that no start or end times are defined for the new event.
    Tip:You can also create a new untimed event by making sure 
    no event is selected and then writing letters in the Graffiti 
    writing area.
    4. Enter a description of the event.
    5. Tap a blank area on the screen to deselect the untimed event.
    Note:If you create an event and decide later that there is no 
    particular start or end time, you can easily change it to an 
    untimed event. Tap the time of the event in the Date Book 
    screen, tap No Time, and then tap OK.
    No time 
    selected New 
    untimed 
    event 
    						
    							Chapter 4 Page 75
    Rescheduling an event
    You can easily make changes to your schedule with your organizer. 
    To reschedule an event:
    1. Tap the event you want to reschedule.
    2. Tap Details.
    3. To change the time, tap the Time box and select a new time.
    4. To change the date, tap the Date box and select a new date.
    5. Tap OK.
    Setting an alarm for an event
    The Alarm setting enables you to set an audible alarm for events in 
    your Date Book. You can set an alarm to sound minutes, hours, or 
    days before an event. The default Alarm setting is 5 minutes before the 
    time of the event, but you can change this to any number of minutes, 
    hours, or days.
    When you set an alarm, this icon   appears to the far right of the 
    event with the alarm. When the alarm tone sounds, a reminder 
    message also appears onscreen.
    To set an alarm for an event:
    1. Tap the event to which you want to assign an alarm.
    2. Tap Details.
    3. Tap the Alarm check box to select it.
    The default setting, 5 Minutes, appears.
    4. Tap the pick list to select Minutes, Hours, or Days.
    5. Select the 5 and enter any number from 0 to 99 (inclusive) as the 
    number of time units.
    6. Tap OK.
    Tap here to 
    select unit of time Enter number of 
    time units here 
    						
    							Page 76  Using Your Basic Applications
    Alarm for untimed events: You can set a silent alarm for an untimed event. 
    In this case, the alarm triggers at the specified period of minutes, 
    hours, or days before midnight (beginning) of the day of the untimed 
    event. No audible alarm sounds for an untimed event; instead, the 
    reminder message appears onscreen.
    For example, you set an alarm for an untimed event that occurs on 
    February 4th. If the alarm is set for 5 minutes, the reminder message 
    appears at 11:55 PM on the night of February 3rd. The reminder 
    remains onscreen until you turn on your organizer and tap OK to 
    dismiss it.
    Scheduling repeating or continuous events
    The Repeat function lets you schedule events that recur at regular 
    intervals or extend over a period of consecutive days. 
    A birthday is a good example of an event that repeats annually. 
    Another example is a weekly guitar lesson that falls on the same day 
    of the week and the same time of day. 
    A business trip or a vacation is an example of a continuous event.
    To schedule a repeating or continuous event:
    1. Tap the event.
    Typically, a continuous event is an untimed event.
    2. Tap Details.
    3. Tap the Repeat box to open the Change Repeat dialog box.
    4. Tap Day, Week, Month, or Year to set how often event repeats.
    For a continuous event, tap Day.
    Tap the 
    Repeat 
    box 
    						
    							Chapter 4 Page 77
    5. Enter a number that corresponds to how often you want the event 
    to repeat on the Every line. 
    For example, if you select Month and enter the number 2, the 
    event repeats every other month.
    6. To specify an end date for the repeating or continuous event, tap 
    the End on pick list and tap Choose Date. Use the date picker to 
    select an end date.
    7. Tap OK.
    After you schedule a repeating or continuous event, this icon   
    appears to the far right of the event.
    Considerations for repeating or continuous events: Keep the following points 
    in mind.
    nIf you change the start date of a repeating event, your organizer 
    calculates the number of days you moved the event. Your 
    organizer then automatically changes the end date to maintain the 
    duration of the repeating event.
    nIf you change the repeat interval (e.g., daily to weekly) of a 
    repeating event, past occurrences (prior to the day on which you 
    change the setting) are not changed, and your organizer creates a 
    new repeating event.
    nIf you change the date of an occurrence of a repeating event (e.g., 
    from January 14th to January 15th) and apply the change to all 
    occurrences, the new date becomes the start date of the repeating 
    event. Your organizer adjusts the end date to maintain the 
    duration of the event.
    nIf you change other repeat settings (e.g., time, alarm, private) of a 
    repeating event and apply the change to all occurrences, your 
    organizer creates a new event. The start date of this new event is 
    the day on which the setting is changed. Past occurrences (prior to 
    the day of the change) are not changed.
    nIf you apply a change to a single occurrence of a repeating event 
    (e.g., time), that occurrence no longer shows the Repeat icon  .
    Changing the Date Book view
    In addition to displaying the time list for a specific day, you can also 
    display a whole week or month. You can also display the current time. 
    To cycle through Day, Week, and Month views:
    nPress the Date Book application button repeatedly to display the 
    next view. 
    						
    							Page 78  Using Your Basic Applications
    To display the current time:
    nTap the date in the date bar to display the current time. After a few 
    seconds, the date reappears.
    Working in Week View: Week View shows the calendar of your events for 
    an entire week. This view lets you quickly review your appointments 
    and available time slots. In addition, the graphical display helps you 
    spot overlaps and conflicts in your schedule.
    To display the Week View:
    1. Tap the Week View button.
    2. Tap the navigation controls to move forward or backward a week 
    at a time, or to display details of an event. 
    Note:The Week View also shows untimed events and events 
    that are before and after the range of times shown.
    Tap the date Current time displays
    Week View
    Previous 
    weekNext 
    week
    Tap for that day
    Bar indicates earlier event 
    Bar indicates later event  Dot indicates untimed event 
    						
    							Chapter 4 Page 79
    3. Tap an event to show a description of the event.
    Tips for using Week View: Keep the following points in mind.
    nTo reschedule an event, tap and drag the event to a different time 
    or day.
    nTap a blank time on any day to move to that day and have the time 
    selected for a new event. 
    nTap any day or date that appears at the top of the Week View to 
    move directly to that day without selecting an event.
    nThe Week View shows the time span defined by the Start Time
     and End Time in the Date Book Preferences settings. If you have 
    an event before or after this time span, a bar appears at the top 
    or bottom of that days column. Use the onscreen scroll arrows   
    to scroll to the event.
    Spotting event conflicts
    With the ability to define specific start and end times for any event, it’s 
    possible to schedule events that overlap (an event that starts before a 
    previous event finishes).
    An event conflict (time overlap) appears in the Week View as 
    overlapping bars. The Day View displays overlapping brackets to the 
    left of the conflicting times.
    Event details
    Tap to show event details 
    						
    							Page 80  Using Your Basic Applications
    Working in Month View
    The Month View screen shows which days have events scheduled. 
    Dots and lines in the Month View indicate events, repeating events, 
    and untimed events.
    You can control the dots and lines that appear in the Month View. See 
    “Options menu” later in this chapter.
    Tips for using Month View: Keep the following points in mind.
    nTap a day in the Month View to display that day in the Day View.
    nTap the scroll arrows in the upper-right corner to move forward or 
    backward a month. 
    nTap Go to to open the date selector and select a different month.
    nUse the scroll button on the front panel of your organizer to move 
    between months. Press the upper half of the button to display the 
    previous month, the lower half to display the next month.
    Event 
    conflicts
    Previous/next month
    Dots on right side indicate events Dashed line indicates continuous event
    Dots below date indicate untimed events
    Month View button 
    						
    							Chapter 4 Page 81
    Date Book menus, preferences, and display options
    Date Book menus are shown here for your reference, and Date Book 
    features that are not explained elsewhere in this book are described 
    here.
    See “Using menus” in Chapter 1 for information about choosing menu 
    commands.
    Record menu
    Options menu 
    						
    							Page 82  Using Your Basic Applications
    Display Options
    Allows you to change Date Book’s appearance 
    and which events display.
    nShow Time Bars. Activates the time bars that 
    appear in the Day View. The time bars show 
    the duration of an event and illustrate event 
    conflicts.
    nCompress Day View. Controls how times appear 
    in the Day View. When Compress Day View 
    is off, all time slots display. When it is on, 
    start and end times display for each event, but 
    blank time slots toward the bottom of the 
    screen disappear to minimize scrolling. 
    nMonth View settings. These check boxes apply to 
    the Month View of the Date Book. You can 
    activate any or all of these settings to show 
    that you have Timed, Untimed, or Daily 
    Repeating events in the Month View only. 
    						
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