Panasonic Digital Color Imaging System DP-C354 C264 DP-C323 C263 C213 Operating Instructions Operating Instructions

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 Chapter 2    Basic Fax Transmission
1Press the Function key to open the 
Function Parameters screen.
2Select “Fax/Email Settings”.
3Select “04 Key Operator Mode”.
4Enter the key operator mode 
Password, and then select “OK”.
zIf you make a mistake, press Clear key or 
“Back Space”  to delete.
5Select “01 Fax Parameters”.
6Select “120-159”.
zYou can also proceed to Step 8 by entering 
122 from the keypad and pressing the Start 
key.
7Select “122 Dial Prefix”.
8Enter the Dial Prefix Number (4-digit), 
and then select “OK”.
zIf you make a mistake, select “Clear” to 
delete.
zPress Reset key to return the machine to 
the initial screen of the current active mode. 
						

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 Chapter 3    Convenient Fax Features
Chapter 3
Convenient Fax Features
Time Controlled Communication (Deferred)
Deferred Transmission
The time must be pre-programmed in advance to send document(s) to one, or multiple destinations at 
a deferred time within the next 24 hours. 
The document is scanned, and stored in memory as a reserved document until the pre-programmed 
time lapses. The transmission starts at the pre-programmed time.
Up to 50 built-in timers can be set for deferred communication.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Tr ans m i t”.
11:0021:00
Programmed to transmit at 21:00Transmitted 
						

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 Chapter 3    Convenient Fax Features
5Set the deferred time, and then select 
“OK”.
zSet the time in a 24-hour format.
 Ex: 21: 00
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
6Set “Quality Adj.” as required.
zRefer to Setting Original Quality (see page 
26).
7Select a destination.
zRefer to Entering a Destination (see page 
16).
8Press the Start key.
Document(s) are stored into memory.
zThe programmed deferred communication 
time can be modified.
For instructions on how to modify the 
communication time, refer to Editing 
Communication Reservations (see page 
162).
zIt you need to delete a reserved 
communication file, or to cancel a timer-
controlled communication, refer to Deleting 
a Communication Reservation File (see 
page 164).
zA communication journal is printed if the 
transmission fails for any reason.
 (Ex: Remote station was busy)
Refer to Printing a Communication 
Reservation File (see page 165), 
Communication Journal (see page 192).
zPress Reset key to return the machine to 
the initial screen of the current active mode. 
						

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 Chapter 3    Convenient Fax Features
Deferred Polling
If Polling is requested with a deferred time, it will start Polling at the pre-programmed time.
zUp to 50 built-in timers can be set for deferred communication.
zFor instructions on how to use polling without a pre-programmed time, refer to Polling (see page 56).
1Press the Fax key.
2Select “More Menus”.
3Select “Polling” in “Deferred Comm.”
4Enter a communication time, and then 
select “OK”.
zEnter the time in a 24-hour format.
Ex: 18: 00
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
Pre-programmed 
Communication TimeReceiver Sender
Document(s)
Memory Request to Poll 
						

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 Chapter 3    Convenient Fax Features
5If a password is required, enter the 
password, and then select “OK”.
zIf you have set the polling password in “26 
Polling Password” in Function Parameters 
(Fax/Email Settings> Fax Parameters), the 
password will appear on the display. 
You can still change the password 
temporarily by overwriting it with a new one.
6Select a destination.
zRefer to Entering a Destination (see page 
16).
7Press the Start key.
Polling starts when the pre-programmed time 
is reached.
zIf you need to delete a reserved 
communication file, or cancel a timer 
controlled communication, refer to Deleting 
a Communication Reservation File (see 
page 164).
zThe Programmed deferred communication 
time can be modified.
For instructions on how to modify the 
communication time, refer to Editing 
Communication Reservations (see page 
162) 
						

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 Chapter 3    Convenient Fax Features
Polling
Polling
Polling is a process of calling the other station(s) for document(s) retrieval. The other station must 
know in advance that you will be calling, and must prepare document(s) by storing them into the 
memory. To ensure security, establish a polling password that is shared by the other station ahead of 
time.
The receiving station initiates the call, therefore, it pays for the communication charges.
zFor instruction on how to use deferred polling, refer to Deferred Polling (see page 54).
1Press the Fax key.
2Select “More Menus”.
3Select “Polling” in “Polling”.
4If a password is required, enter the 
password, and then select “OK”.
zIf you have set the polling password in “26 
Polling Password” in Function Parameters 
(Fax/Email Settings> Fax Parameters), the 
password will appear on the display. 
You can still change the password 
temporarily by overwriting it with a new one.
Receiver Sender
Request to poll
Document(s)
Memory 
						

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 Chapter 3    Convenient Fax Features
5Select a destination.
zRefer to Entering a Destination (see page 
16).
6Press the Start key.
Polling starts. 
						

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 Chapter 3    Convenient Fax Features
Storing Documents to be Polled
Polled is the process of automatically transmitting document(s) upon receiving the polling request from 
the receiving station.
First, you must prepare your machine by storing document(s) into memory ahead of time.
To ensure security, set the polling password that is shared with the receiving station.
The receiving station initiates the call, therefore, it pays for the communication charges.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Polled” in “Polling”.
5If a password is required, enter the 
password, and then select “OK”.
The scanned document is stored in the 
memory as a polled file ready for transmission 
upon receiving a polling request.
z
You can still send, or receive documents even 
when the machine is setup to be polled.
zTo delete a polled file, refer to Deleting a 
Communication Reservation File (see 
page 164).
zOnly 1 polled file can be stored in memory. 
If you need to add document(s) into the 
same polled file, refer to Adding 
Documents to a Communication 
Reservation File (see page 166).
zIf you have set the polling password in “26 
Polling Password” in Function Parameters 
(Fax/Email Settings> Fax Parameters), the 
password will appear on the display. 
You can still change the password 
temporarily by overwriting it with a new one.
Sender (Waiting for Polling request)
Memory Store 
document(s) 
into memory. 
						

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 Chapter 3    Convenient Fax Features
zAfter being polled, the documents stored in 
the memory will be erased automatically. To 
retain the documents in memory so that they 
can be polled repeatedly change by setting 
“27 Polled File Save” to “Va l i d” in Function 
Parameters (Fax/Email settings> Fax 
Parameters). 
						

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 Chapter 3    Convenient Fax Features
Using a Mailbox (Confidential Communication) 
What is Confidential Communication?
The confidential mailbox allows communication with other compatible models using a 4-digit 
confidential code. The Confidential Mailbox feature receives document(s) with a confidential code in 
the memory. These documents can only be printed by the person who has the correct confidential 
code.
• A confidential reception report is printed whenever confidential documents are received on the 
machine.
• Up to 49 mailboxes are available on the machine.
• Mailbox passwords are 4-digit.
This section explains how to transmit, poll, store, delete, and print confidential documents.
Confidential polling and confidential polled transmission can be performed using mailboxes. For 
instructions on how to use these, refer to Confidential Polling (see page 62), Storing Documents for 
Confidential Polling (see page 63).
This feature works only if the remote station is any one of the following compatible models:
Confidential reception requires establishing the password (4-digit) between the sender and the receiver before 
reception.
DF-1100 DP-180 DP-190 DP-1810F DP-1820F DP-1820E DP-2000 DP-2310
DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530
DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-C213 DP-C262
DP-C263 DP-C264 DP-C322 DP-C323 DP-C354
DX-600 DX-800
UF-280M UF-312 UF-322 UF-332 UF-333 UF-342 UF-344 UF-550
UF-560 UF-585 UF-590 UF-595 UF-733 UF-744 UF-745 UF-755
UF-755e UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885
UF-890 UF-895 UF-990 UF-9000
Memory
PrintPolling from 
other machine Confidential Code 
(0001)
Confidential Code 
(0001)Confidential Code 
(0001)