Panasonic Kx Flm651 Operating Instruction Manual

							5. Distinctive Ring
39
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring 
service from your phone 
company
This service is convenient if you wish to have a 
different number for your fax machine and 
telephone, even when you use them on a single 
telephone line.
Distinctive Ring is a service offered by your local 
telephone company which allows you to use 
several telephone numbers on one telephone 
line. When a call is made to one of your phone 
numbers, the telephone company sends a ring 
pattern to your telephone line to indicate which 
number the call is intended for. By setting up this 
unit for Distinctive Ring, you can make the fax 
machine automatically start fax reception when 
a call comes to the fax number.
To use this service, you must subscribe to 
the Distinctive Ring service offered by your 
local telephone company.
5.2 Using two or more 
phone numbers on a 
single telephone line
5.2.1 Activating the Distinctive 
Ring feature
1Press {MENU}.
2Press {#}, then {4}{3}{0}.
3Press {1} to select “ON”.
4Press {SET}.
LThe {AUTO ANSWER} indicator is ON.
5Press {MENU} to exit.
How phone calls and faxes are received
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number, the 
fax machine will keep on ringing.
5.3 Using three or more 
phone numbers on a 
single telephone line
You may wish to use three or more phone 
numbers for a single telephone line. In order to 
distinguish which number the call was 
addressed to, a different ring pattern must be 
assigned for each number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#431 (page 40). In the example, the ring pattern 
assigned for fax is a triple ring, so you should 
program “C” (triple ring).
{SET} {MENU}
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #431
Standard ring (one long 
ring) “A”
1st ring 2nd ring
Double ring (two short rings) “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) “C”
1st ring 2nd ring
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							5. Distinctive Ring
40
5.4 Programming the ring 
pattern assigned for fax
LKeep the front cover page open for button 
locations.
1Set feature #430 to “ON” (page 39).
2Press {MENU}.
3Press {#}, then {4}{3}{1}.
4Press {1} to {5} repeatedly to select the ring 
pattern assigned for fax.
{1} “A”: Standard ring (one long ring)
{2} “B”: Double ring (two short rings)
{3} “C”: Triple ring (short-long-short-rings)
{4} “D”: Other triple ring (short-short-long 
rings)
{5} “B-D” (default): The fax will respond to 
calls with any of ring tone patterns “B”, “C” 
and “D”
5Press {SET}.
6Press {MENU} to exit. Other triple ring (short-
short-long rings) “D”
1st ring 2nd ring
Ring patternSettings in 
feature #431
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							6. Copy
41
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3Press {COPY START}.
4If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution.
5If necessary, enter the number of copies (up 
to 99).
6Press {COPY START}, or wait for 20 
seconds.
LThe unit will start copying.
Note:
LAny document which can be sent as a fax can 
also be copied (page 31).
To stop copying
Press {STOP}.
To select the resolution
Select the desired resolution according to the 
type of document.–“MIXED”: For documents containing both 
text and photographs.
–“TEXT”: For documents containing only text.
–“PHOTO”: For documents containing 
photographs, shaded drawings, etc.
Note:
LYou can change the default resolution in 
feature #461 (page 54).
6.1.1 More copying features
To enlarge a document
1.Insert the document, then press {COPY 
START}.
2.Press {A} repeatedly to select from “105%” 
to “200%” by changing the enlargement rate 
5% at a time.
3.Press {COPY START}.
LThe unit will only enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
Example: 150% enlarged copy
To reduce a document
1.Insert the document, then press {COPY 
START}.
2.Press {B} repeatedly to select from “50%” to 
“95%” by changing the reduction rate 5% at a 
time.
3.Press {COPY START}.
Example: 70% reduced copy
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
{RESOLUTION} {COLLATE}
{COPY START} {STOP} {A}{B}
1
Original document Enlarged copy
Original document Reduced copy
AB
CDAB
CD
AB
CDAB
CD
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							6. Copy
42
1.Insert the document, then press {COLLATE} 
repeatedly to display “COLLATE=ON”.
2.Enter the number of copies (up to 99).
3.Press {COPY START}.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. The 
number of original document for collating 
copies depends upon the contents of pages 
and resolution. Approximately 50 pages of 
ITU-T No.1 Test Chart in “MIXED” mode can 
be stored at a time, if the unit has no 
documents in memory. See page 78 of the 
specifications for details.
LIf memory becomes full while storing, the unit 
will only print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.Collated pages Uncollated pages
4
3
2
1
4
3
2
1
4
4
3
3
2
2
1
1
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							7. Multi-Function Station software
43
7 Multi-Func tion  Station  softwa re Setup
7.1 Connecting to a 
computer
Panasonic Multi-Function Station software 
enables the unit to carry out the following 
functions:
– Printing on plain paper, transparencies, 
labels and envelopes
– Scanning documents and converting an 
image into text with Readiris OCR software
– Scanning from other applications for 
Microsoft
® Windows® that support TWAIN 
scanning
– Storing, editing or erasing items in directories 
using your computer
– Programming the features using your 
computer
– Sending, receiving fax documents using your 
computer
To use Multi-Function Station on your computer, 
the following are required:
Operating System:
Works with Windows 98/Me/2000/XP
*1
CPU:
Windows 98: Pentium® 90 MHz or faster
Windows Me: Pentium 150 MHz or faster
Windows 2000: Pentium 166 MHz or faster
Windows XP
*1: Pentium 300 MHz or faster
RAM:
Windows 98: 24 MB (32 MB or more 
recommended)
Windows Me: 32 MB (64 MB or more 
recommended)
Windows 2000: 64 MB or more
Windows XP
*1: 128 MB or more
Other Hardware:
CD-ROM drive
Hard disk drive with at least 100 MB of available 
space
USB interface
*1 Multi-Function Station software does not 
work with Windows XP Professional x64 
Edition (64bit), a new version of Windows XP 
Professional that was released in and after 
April, 2005.Note:
LBe sure to use a USB 2.0 certified cable if 
your computer is equipped with the Hi-Speed 
USB 2.0 interface.
Warning :
LTo assure continued emission limit 
compliance, use only shielded USB cable (2 
m or less in length).
7.2 Installing Multi-
Function Station
LThe screenshots shown in these 
instructions are for Windows XP and are 
included for reference only.
LThe screenshots shown in these 
instructions may differ slightly from those 
of the actual product.
LSoftware features and appearance are 
subject to change without notice.
1Start Windows and exit all other applications.
LFor Windows XP and Windows 2000 
users, you must be logged in as an 
administrator in order to install Multi-
Function Station.
LInstall Multi-Function Station before 
connecting the fax machine to a  Important notice for the connection
LDo not connect the USB cable before 
installing Multi-Function Station. Be sure 
to connect the USB cable in step 6 on 
page 44.
1USB cable
1
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							7. Multi-Function Station software
44
computer. If the fax machine is 
connected to a computer before 
installing Multi-Function Station, the 
[Found New Hardware Wizard] dialog 
box will appear. Click [Cancel] to 
close it.
2Insert the included CD-ROM into your CD-
ROM drive.
LThe [Choose Setup Language] dialog 
box will appear. Select the desired 
language that you want to use with this 
software from the drop-down list. Click 
[OK]. The installation will automatically 
start.
LIf the [Choose Setup Language] dialog 
box does not appear:
The installation will automatically start.
LIf the installation does not start 
automatically:
Click [Start]. Choose [Run...]. Type 
“D:\setup” (where “D:” is the drive letter 
of your CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is 
for your CD-ROM drive, use Windows 
Explorer and look for the CD-ROM drive.)
The installation will start.
3When the setup program starts, follow the 
on-screen instructions.
4When the [Setup Type] dialog box appears, 
select [Standard], then click [Next].
LReadiris OCR software (page 49) and 
Device Monitor (page 51) will also be 
installed.
5When the [Connect Type] dialog box 
appears, select [Connect directly with a 
USB cable.], then click [Next].
LThe [Connect Device] dialog box will 
appear.
6Connect the fax machine with the USB cable 
(page 43), then click [Next].
LIf the fax machine is connected to your 
computer, the model name will be 
automatically detected.
LYou can change the names for the printer, 
PC fax, and scanner if necessary.
7Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
Note:
LIf the screen prompts to insert the CD-ROM 
for operating system when installing Multi-
Function Station, insert it into your CD-ROM 
drive.
To use the other unit with the computer
You need to add the printer driver for each unit, 
as follows.
Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Add Printer 
Driver]. Then follow the on-screen instructions 
from step 5.
Note:
LYou cannot connect more than one unit to the 
same computer at the same time.
To modify the software
You can select the components to install anytime 
after the installation.
For Windows XP and Windows 2000 users, you 
must be logged in as an administrator in order to 
modify Multi-Function Station.
1.Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or 
Modify].
2.Select [Modify] and click [Next], then follow 
the on-screen instructions.
To uninstall the software
For Windows XP and Windows 2000 users, you 
must be logged in as an administrator in order to 
uninstall Multi-Function Station.
1.Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or 
Modify].
Important notice for Windows XP users
LIf you use Windows XP, the following 
message may appear after step 6:
“The software you are installing for this 
hardware has not passed Windows Logo 
testing to verify its compatibility with 
Windows XP”
This is normal and the software will not 
cause any difficulties with your operating 
system. You can continue the installation 
with no problem.
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							7. Multi-Function Station software
45
2.Select [Uninstall] and click [Next], then 
follow the on-screen instructions.
Note:
LIf you want to uninstall each component, 
select [Modify] and click [Next] in step 2, 
then follow the on-screen instructions.
7.3 Starting Multi-Function 
Station
Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Multi-Function 
Station].
LMulti-Function Station will appear.
Viewer (Scan) (page 48)
LTo display the images which support TIFF, 
JPEG, PCX, DCX and BMP formats.
LTo create an image file by scanning the 
document set in the fax machine (TIFF, 
JPEG, PCX, DCX, BMP and PDF formats).
Remote Control (page 49)
LTo store, edit or erase items in directories.
LTo program the features.
LTo view items in the journal report or Caller ID 
list.
LTo store caller information into directories.
PC FAX (page 49)
LTo send a document created on the 
computer.
LTo display a document received on the 
computer.
Device Monitor (page 51)
LTo display the current status of the fax 
machine.
Readiris (OCR) (page 49)
LTo convert an image into editable text data.
Setup
LTo change the setting for OCR.Help
LFor detailed instructions on Multi-Function 
Station.
Usage Tips
LTo display usage tips.
Note:
LYou can confirm if the fax machine is 
connected to your computer on Device 
Monitor.
LComputer features (printing, scanning, PC 
Fax, etc.) may not function properly in the 
following situations:
– When the fax machine is connected to a 
computer that was custom-built by the 
user.
– When the fax machine is connected to the 
computer via a PCI card or other 
expansion card.
– When the fax machine is connected to 
another piece of hardware (such as a 
USB hub or interface adapter) and not 
connected directly to the computer.
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							7. Multi-Function Station software
46
Printing
7.4 Using the fax machine 
as a printer
You can print not only on plain paper but also on 
special media (transparencies / labels / 
envelopes).
7.4.1 Printing from Windows 
applications
You can print a file created in a Windows 
application. For example, to print from WordPad, 
proceed as follows.
1Open the document you want to print.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
For details about the [Print] dialog box, 
click [?], then click the desired item.
Note:
LFor Microsoft PowerPoint
®, select 
[Color] or remove the check next to 
[Grayscale] in the print dialog so that 
colored text will be printed in grayscale.
3Select [Panasonic KX-FLM651] as the 
active printer.
LIf you have changed the name of the fax 
machine when installing, select that 
name from the list.
LTo change the printer settings, proceed 
as follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired 
tab. Change the printer settings, then 
click [OK].
For Windows 2000:
Click the desired tab and change the 
printer settings.For Windows XP:
Click [Preferences], then click the 
desired tab. Change the printer settings, 
then click [OK].
4Click [Print].
LThe fax machine will start printing.
Note:
LTo load paper, see page 17.
LFor details about the paper specifications, 
see page 46, 79.
Setting the printer properties
You can change the printer setting in step 3. We 
recommend that you test paper (especially 
special sizes and types of paper) on the fax 
machine before purchasing large quantities.
You can change the settings on following tabs.
Paper: Paper size, paper type, etc.
Output: Pages per sheet, etc.
Quality: Graphics mode, resolution, toner save 
feature, etc.
Note:
LTo  s e l e c t  [Envelope] for paper type on the 
[Paper] tab, you need to select [Envelope 
#10] or [Envelope DL] for paper size.
LWhen printing from a computer, the toner 
save feature on the [Quality] tab overrides 
the fax machine’s toner save setting (feature 
#482 on page 54).
7.4.2 Transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M
® CG3300/CG5000
LLoad transparency sheets one page at a 
time for printing, print-side down.
LRemove each transparency after printing 
and place it on a flat surface to cool and to 
prevent it from curling.
LDo not re-use transparencies that have 
already been fed through the fax machine. 
This includes transparencies that have been 
fed through and ejected without being printed 
on.
LSome types of transparencies have 
instructions recommending which side to 
print on. If the print quality is poor, try printing 
on the other side.
7.4.3 Labels
Use labels designed for laser printing. We 
recommend the following:
Aver y
®
5160/5161/5162/5163/5164/5165/5167/5168
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							7. Multi-Function Station software
47
XEROX®
LWH100/LWH110/LWH120/LWH130/LWH140
LLoad label sheets one page at a time for 
printing, print-side down.
LRemove each label after printing.
LDo not use the following types of labels:
– Labels that are wrinkled, damaged or 
separated from the backing sheet.
– Any sheet of labels that has spaces in it 
where some of the labels have been 
removed.
– Labels that do not completely cover the 
backing sheet as follows.
7.4.4 Envelopes
Use envelopes designed for laser printing. We 
recommend the following:
– High quality envelopes of 90 g/m
2 (24 lb.) 
paper,
– Envelopes that have thin, sharply creased 
leading edges, and
– Envelopes that have diagonal seams.
LYou can load 1 envelope of 90 g/m
2 (24 lb.) 
paper at a time for printing, print-side 
down.LInsert envelopes, print-side down (1), 
then adjust the recording paper guides 
(2).
LRemove each envelope after printing.
Note:
LWrinkles may occur in some cases, even if 
high quality envelopes are used.
LAvoid printing in high humidity, above 70% 
relative humidity (RH). High humidity may 
cause the envelope to curl, pick up excess 
toner or seal the envelope.
LAvoid printing below 10 °C (50 °F) with less 
than 30% RH, or it may cause light printing.
LStore envelopes away from moisture and 
humidity, where they can lay flat and their 
edges will not be bent or damaged. The 
humidity should not exceed 70% RH.
Do not use envelopes with any of the 
following characteristics (using these may 
result in paper jams):
LIrregularly shaped envelopes
LEnvelopes with curls, wrinkles, nicks, twists, 
dog-ears or other damage
LEnvelopes with side seam construction
LHighly textured envelopes, or envelopes with 
extremely shiny surfaces
LEnvelopes that seal by removing a peel-off 
strip
LEnvelopes with more than one flap to be 
sealed
LSelf-adhesive envelopes
LEnvelopes that are baggy or not sharply 
creased
LEmbossed envelopes
LEnvelopes that have previously been printed 
on
LEnvelopes that include cotton and/or fiber 
material
2
1
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							7. Multi-Function Station software
48
Do not attempt to print on any of the 
following types of envelopes (these may 
cause damage to the fax machine):
LEnvelopes with clasps, snaps or tie strings
LEnvelopes with transparent windows
LEnvelopes that use encapsulated types of 
adhesive that do not require moistening but 
rely on pressure to seal them
Sc anning
7.5 Using the fax machine 
as a scanner
LKeep the front cover page open for button 
locations.
7.5.1 Using Multi-Function 
Viewer
1Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
2Start Multi-Function Station.
3Select [Viewer (Scan)].
L[Multi-Function Viewer] will appear.
4Click the [Scan] icon in the [Multi-Function 
Viewer] window.
LThe [Panasonic KX-FLM651] (default 
name) dialog box will appear.
5If necessary, change the scanning settings 
on your computer.
LTo preview the scanned image, click 
[Preview]. Only first page will be 
displayed. You can drag the frame to 
specify the scanned area. If you change 
the scan mode, brightness, or contrast 
setting, click [Preview] to refresh the 
scanned image. Set the document again 
before refreshing the scanned image.
LIf you select [B/W Graphic] for scan 
mode, the resolution will be set to 200 
dpi.
6Click [Scan].
LIf you preview the scanned image in step 
5, set the document again and click 
[Scan].
LThe scanned image will be displayed in 
the [Multi-Function Viewer] window 
after scanning.
LTo save the scanned image, select [Save 
As...] from the [File] menu.
LTo cancel scanning while the document is 
being scanned, click [Cancel].
Note:
LYou can display the images which support 
TIFF, JPEG, PCX, DCX and BMP formats.
LYou can save the images in TIFF, JPEG, 
PCX, DCX, BMP or PDF formats.
LYou can move, copy and delete a file or page.
LYou cannot change the scanning settings on 
the fax machine.
To scan documents quickly
1.Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
2.Press {SCAN} on the fax machine.
LThe previous settings will be displayed on 
your computer. You can change them if 
necessary.
3.Press {SET} on the fax machine.
LThe scanned image will be displayed in 
the [Multi-Function Viewer] window 
after scanning.
LTo cancel scanning while the document is 
being scanned, click [Cancel].
Note:
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station. Side seam 
constructionPeel-off strip Multiple flaps
Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Clasp Transparent window
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