Panasonic Kx Fp215 Operating Instruction Manual

							3. Telephone
21
3.7 Viewing and calling back
The display will show the number of new calls in standby 
mode.
Example:10 MISSED CALLS
10:59AM 00
1{CALLER ID}
2Press {B} to search from the recently received caller 
information.
LIf you press {A}, the display order will be 
reversed.
3Press {SP-PHONE} or lift the handset to return the 
call.
LTo send a fax, insert the document FACE DOWN 
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example:SAM LEE
11:20A Jul.20,
b
1-134-567-8901
11:20A Jul.20,
3.7.1 Symbols and operations for caller 
information
What “,” means
“,” on the display means the call has already been 
viewed or answered.
If the same person calls more than once
The number of times the same caller called (“×2” to 
“×9”) will be displayed. Only the date and time of the 
most recent call will be stored.
Example: The same person called 3 times.
SAM LEE
10:30P Jul.20×3
To stop viewing
Press {STOP}.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press {*} 
repeatedly. Each time you press {*}, the telephone 
number will be changed as follows:
A Local telephone number only (area code omitted)
B Area code – Local telephone number
C 1 – Area code – Local telephone number (“1” added)
LTo return a call, lift the handset.
LTo store the number in the phonebook, follow from 
step 3 of the storing procedure on page 22.
3.8 Caller ID number auto edit 
feature
Once you call back an edited number, the unit can 
automatically edit other incoming phone numbers each 
time you receive a call.
For example, you can use this feature to set the unit to 
ignore the area code of callers in your area code, so that 
you can call these local numbers using caller information 
without dialing the area code.
To activate this feature, you must edit an item in the caller 
list, then call that number. After that, calls from that 
caller’s area code will be edited automatically.
The default setting is ON.
3.8.1 Turning ON the Caller ID number auto 
edit feature
1
{MENU} i {#}{7}{5}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{SET} i {MENU}
Note:
LThe unit can remember up to 4 area codes each to 
be edited. Phone numbers from the 4 most recently 
edited area codes will be automatically edited.
LThis feature will not be activated until edited numbers 
are called back.
LIf you move to another area, you can turn this feature 
OFF to erase previously edited area codes. To use 
this feature again, turn it ON and reprogram the area 
codes you want to edit once again.
3.9 Erasing caller information
3.9.1 Erasing all caller information
1
Press {MENU} repeatedly to display “CALLER 
SETUP”. i {SET}
L“CALL LIST ERASE” will be displayed.
2{SET}
LTo cancel erasing, press {STOP}, then {MENU}.
3{SET} i {STOP}
{CALLER ID}
{STOP}
{FAX START} {A}{B}
{SP-PHONE}
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							3. Telephone
22
3.9.2 Erasing specific caller information
1
{CALLER ID}
2Press {A} or {B} repeatedly to display the desired 
item. i {
						

							4. Fax
23
4Fax Sen ding Faxes
4.1 Sending a fax manually
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
4Press {SP-PHONE} or lift the handset.
5Dial the fax number.
6When a fax tone is heard:
Press {FAX START}.
When the other party answers your call:
Ask them to press their start button. When the fax 
tone is heard, press {FAX START}.
To select the resolution
Select the desired resolution according to the character 
size.
–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” and “PHOTO” 
settings will increase transmission time.
To redial the last number
{REDIAL} i {FAX START}
LIf the line is busy, the unit will automatically redial the 
number 1 time.
LTo cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other 
pages (up to 10 at a time) on top of the previously 
inserted pages while the last page is being fed into the 
unit.
Pre-dialing a fax number
1.Enter the fax number.
2.Insert the document.
3.{FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 39) 
beforehand.
1.Insert the document.
2.Enter the fax number. i {FAX START}
LIf the document exceeds the memory capacity, 
transmission will be canceled and this feature will be 
turned OFF automatically. You must send the entire 
document manually.
LThis feature cannot be used if the handset is in use or 
{SP-PHONE} is pressed.
To stop sending
Press {STOP}.
Sending a fax with the voice guide
You can send documents by following the voice guide.
1.Press {HELP} 2 times. i {SET}
2.Follow the voice guide.
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results (errors, etc.). To print 
confirmation reports, make sure feature #04 is activated 
(page 37). The default setting is “ERROR”. For an 
explanation of error messages, see page 42.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent fax transmissions and receptions. To 
print it manually, see page 53. To print it automatically 
after every 30 new fax transmissions and receptions, 
make sure feature #22 is activated (page 38). For an 
explanation of error messages, see page 42.
{REDIAL} {FAX START}
{SP-PHONE} {A}{B} {STOP}
1
{HELP}{SET}
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							4. Fax
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4.2 Document requirements
Minimum document size
Maximum document size
Effective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb to 24 lb)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb to 21 lb)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of documents: (Make 
a copy of the document using another copier and 
send the copy.)
– Chemically treated paper such as carbon or 
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can 
be seen through the other side, such as 
newsprintLCheck that ink, paste or correction fluid has dried 
completely.
LTo send a document with a width of less than 210 mm 
(8
1/4), we recommend using a copy machine to copy 
the original document onto A4 or letter-sized paper, 
then sending the copied document.
4.3 Sending a fax using the 
phonebook and one touch dial
Before using this feature, store the desired names and 
telephone numbers into the phonebook (page 19) and 
one touch dial (page 19).
1Adjust the width of the document guides to fit the 
actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution (page 23).
4Using the phonebook:
1.{PHONEBOOK}
2.Press {A} or {B} repeatedly to display the 
desired item. i {FAX START}
Using one touch dial:
1.Press and hold the desired one touch dial key 
({1} to {9}).
LYou can view other one touch dial 
assignments by pressing {A} or {B}.
2.{FAX START}
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number 1 time.
LTo cancel redialing, press {STOP}.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8)
216 mm
(8 1/2)
216 mm (8 1/2)
208 mm (8 3/16)
 4 mm (5/32) 4 mm (5/32)  
2 mm (1/16)  
2 mm (1/16)
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							4. Fax
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4.4 Broadcast transmission
By storing the phonebook items (page 19) into the 
broadcast memory, you can send the same document to 
multiple parties (up to 20). Your programmed items will 
remain in the broadcast memory, allowing frequent re-
use.
4.4.1 Programming items into the 
broadcast memory
1
Press {MENU} repeatedly to display “BROADCAST 
SET”. i {#}
2Press {A} or {B} repeatedly to display the desired 
item. i {SET}
LThe number in brackets indicates the number of 
registered items.
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
LTo program other items, repeat step 2 (up to 20 
items).
3{SET}
4.4.2 Adding a new item into the broadcast 
memory
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display 
“”. i {MENU} i {*}
3Press {A} or {B} repeatedly to display the desired 
item. i {SET}
LTo add other items, repeat step 3 (up to 20 
items).
4{STOP}
4.4.3 Erasing a stored item from the 
broadcast memory
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display 
“”. i {MENU} i {#}
3Press {A} or {B} repeatedly to display the desired 
item you want to erase.
LTo cancel erasing, press {STOP}.
4{SET} i {SET} i {STOP}
4.4.4 Sending the same document to pre-
programmed parties
1
Insert the document FACE DOWN.
2If necessary, press {A} or {B} repeatedly to select 
the desired resolution (page 23).
3{BROADCAST}
LAfter transmission, the unit will automatically 
print a report (Broadcast sending report).Note:
LIf you select “FINE”, “SUPER FINE” or “PHOTO” 
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
transmission will be canceled.
LIf a party is busy or does not answer, it will be skipped 
and redialed later 1 time.
To send the same document to a one-time group of 
items
1.Insert the document. i {PHONEBOOK}
2.Press {A} or {B} repeatedly to display “”. i {SET}
3.Press {A} or {B} repeatedly to display the desired 
party. i {SET}
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
LTo program other parties, repeat step 3 (up to 20 
items).
4.Press {FAX START} to start transmission to the 
programmed parties.
To cancel broadcast transmission
Press {STOP} repeatedly to display “SEND 
CANCELED?”. i {SET}
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							4. Fax
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Receiving Faxes
4.5 Selecting the way to use your 
fax machine
Depending on your situation, select the way you prefer to 
use your fax machine.
– Use as a telephone answering machine and/or fax 
(TAM/FAX mode)
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
Note:
LSee page 15 for quick setup.
4.5.1 Use as a telephone answering 
machine and/or fax (TAM/FAX mode)
Your situation
You want to answer phone calls using the telephone 
answering machine and receive faxes automatically.
Setup
Set the fax machine to TAM/FAX mode (page 28) by 
pressing {AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns ON.
Note:
LMake sure feature #77 is set to “TAM/FAX” (page 
41) beforehand.
LDo not connect an answering machine to the same 
telephone line. If connected, set the automatic 
answer feature to OFF by pressing {AU TO  
ANSWER} repeatedly.
LIt is not recommended to subscribe to voice mail 
service as it may disturb fax reception. If you do 
subscribe to a voice mail service, set the ring count 
of your voice mail service to 5 rings or greater.
How phone calls and faxes are received
If the call is a phone call, the fax machine will record the 
caller’s message automatically.If a fax calling tone is detected, the fax machine will 
receive the fax automatically.
4.5.2 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes, or you 
want to use the unit only for receiving faxes.
Setup
Set the fax machine to FAX ONLY mode (page 27) by 
pressing {AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns ON.
Note:
LMake sure feature #77 is set to “FAX ONLY” (page 
41) beforehand.
How faxes are received
All incoming calls will be answered as faxes.
4.5.3 Use mostly as a telephone (TEL 
mode)
Your situation
You want to answer calls by yourself. If a fax call is 
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 27) by pressing 
{AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns OFF.
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
{FAX START}
AUTO ANSWER
AUTO ANSWER
AUTO ANSWER
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							4. Fax
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4.6 Receiving a fax manually – 
Auto answer OFF
Note:
LBy default, the unit reduces the size of the received 
document to 92 % when printing (See feature #36 on 
page 39 for details).
4.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing {AU TO  
ANSWER} repeatedly to display “TEL MODE”.
LThe {AUTO ANSWER} indicator turns OFF.
LWhen the unit has new messages, {AU TO  
ANSWER} indicator will flash. By pressing {AU TO  
ANSWER} when the indicator is flashing, the unit will 
play back all of the new messages. After playing back 
all of the new messages, the {AUTO ANSWER} 
indicator will stop flashing.
To set to TEL mode, press {AUTO ANSWER} 
repeatedly.
Note:
LIf you do not answer the call within 10 rings, the unit 
will temporarily activate the answering machine. The 
greeting message will then be played and the other 
party can then send a fax.
How to receive phone calls and faxes
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
3.Replace the handset.
To stop receiving
Press {STOP}.
How to receive faxes with an extension telephone
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #41 on page 40) beforehand. The 
default setting is ON.
4.7 Receiving a fax automatically 
– Auto answer ON
Note:
LBy default, the unit reduces the size of the received 
document to 92% when printing (See feature #36 on 
page 39 for details).
4.7.1 Activating FAX ONLY mode
1
Make sure feature #77 is set to “FAX ONLY” (page 
41) beforehand.
2Press {AUTO ANSWER} repeatedly to display “FAX 
ONLY MODE”.
LThe display will show the ring count in FAX ONLY 
mode. If you wish to change it, press {A} or {B} 
repeatedly to display the desired setting, and 
press {SET}.
{FAX START} {STOP}
AUTO ANSWER
{A}{B}
AUTO ANSWER
{STOP}{SET}
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							4. Fax
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LThe {AUTO ANSWER} indicator turns ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
Note:
LThe number of rings before a call is answered in FAX 
ONLY mode can be changed (feature #06 on page 
37).
4.7.2 Activating TAM/FAX mode 
(Telephone Answering Machine/Fax mode)
1
Make sure feature #77 is set to “TAM/FAX” (page 
41) beforehand.
2Press {AUTO ANSWER} repeatedly to display 
“TAM/FAX MODE”.
LThe display will show the ring count in TAM/FAX 
mode. If you wish to change it, press {A} or {B} 
repeatedly to display the desired setting, and 
press {SET}.
LYou can adjust the speaker volume after 
changing the ring count by pressing {A} or {B} 
while listening to the greeting message.
LThe {AUTO ANSWER} indicator turns ON.
Note:
LThe maximum incoming message recording time can 
be changed (feature #10 on page 37).
How phone calls and faxes are received
When receiving calls, the unit works as an answering 
machine and/or fax.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{9}.
LThe unit will activate the fax function.
4.The caller presses the start button to send a fax.
Changing the ring count in TAM/FAX mode
You can select from “2” (default), “3”, “4” or “TOLL 
SAVER”. This setting can be changed by feature #06 on 
page 37.
–“TOLL SAVER”: The unit answers after 2 rings when 
new messages have been recorded, and after 4 rings 
when there are no new messages. If you call your 
unit from a remote location to listen to new messages 
(page 35), you will know that there are no messages 
when the unit rings for the 3rd time. You can then 
hang up without being charged for the call.
4.8 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 20), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the fax machine will not accept faxes 
originated from numbers that match the one on a 
programmable junk fax prohibitor list.
Important:
LThis feature does not work when manual 
reception is performed.
4.8.1 Activating the junk fax prohibitor
1
Press {MENU} repeatedly to display “JUNK FAX 
PROH.” i {>}
2Press {A} or {B} repeatedly to select “ON”. i 
{SET}
3Press {MENU} to exit the program.
4.8.2 Storing undesired callers
You can register up to 10 undesired numbers from the 
Caller ID list (page 20) if you do not wish to receive faxes 
from them.
1Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2Press {>} repeatedly to display “JUNK LIST SET”. 
i {SET}
3Press {A} or {B} repeatedly to display the item you 
wish to prevent the fax reception from. i {SET}
4Press {STOP} to exit the program.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {SET}
3.Press {A} or {B} to display the item.
4.Press {MENU} to exit the program.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”. i {SET}
3.Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
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							4. Fax
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2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {SET}
3.Press {A} or {B} repeatedly to display the desired 
item. i {
						

							5. Distinctive Ring
30
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the fax machine automatically start fax 
reception when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone company. Confirm your local telephone 
company for availability.
5.2 Using two or more phone 
numbers on a single telephone 
line
5.2.1 Activating the Distinctive Ring 
feature
1
{MENU} i {#}{3}{1}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{SET} i {MENU}
How phone calls and faxes are received
If the incoming call is for the fax number, the fax machine 
will ring with the assigned ring pattern and automatically 
start fax reception.
If the incoming call is for the phone number:
– the fax machine will keep on ringing in TEL mode.
– the fax machine will record a voice message in 
TAM/FAX mode.
– fax communication will be attempted in FAX ONLY 
mode.
5.3 Using three or more phone 
numbers on a single telephone 
line
You may wish to use three or more phone numbers for a 
single telephone line. In order to distinguish which 
number the call was addressed to, a different ring 
pattern must be assigned for each number.Example: Using three phone numbers
To use one phone number for the fax, program the ring 
pattern assigned for the fax in feature #32 (page 30). In 
the example, the ring pattern assigned for fax is a triple 
ring, so you should program “C” (triple ring).
Note:
LThe default setting is {5} “B-D”. The fax will respond 
to all calls with ring tone patterns “B”, “C” and “D”.
5.4 Programming the ring pattern 
assigned for fax
1Set feature #31 to “ON” (page 30).
2{MENU} i {#}{3}{2}
3Press {1} to {5} to select the ring pattern assigned 
for fax. i {SET} i {MENU}
{MENU}{SET}
Telephone 
numberRing patternUse
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSelection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) {3} “C”
1st ring 2nd ring
Other triple ring (short-short-long 
rings) {4} “D”
1st ring 2nd ring
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