Panasonic Kx Prs120 Operating Instructions Manual

							Other programming
Changing the handset name
E ach handset can be given a customized
name (“Bob”, “Kitchen”, etc.). This is useful
when you make intercom calls between
handsets. You can also select whether or not
the handset name is displayed in standby
mode. The default setting is  “No ”. If you select
“ Yes ” without entering any handset name,
“ Handset 1 ” to  “Handset 6 ” is displayed.
1 MMenu N (right soft key)  #104
2 Enter the desired name (max. 10
characters).
3 MSave N
4 Mb N: Select the desired setting.  a
M Select N 2 times  a M OFF N Calendar/Schedule
Y
 ou can program 20 schedule alarms for each
handset using the calendar. A schedule alarm
sounds at the set time for 1 minute. A text
memo can also be displayed for the schedule
alarm.
Important:
R Make sure the unit’s date and time setting
is correct (page 12). Adding a new entry
1
MM

enuN (right soft key)  a   
a
M S

elect N
2 Mb N: Select the desired date.  a M Select N
3 MMenu N a  M b N:  “Add new entry ” a
M Select N
4 Edit the date if necessary.  a M OK N
5 Set the desired time.  a M OK N
6 Enter a text memo (30 characters max.;
page 17).  a M OK N
7 Mb N: Select the desired alarm tone.  a
M Select N 2 times
R You can select  “Off ” if you prefer not
to hear an alarm tone. R
W
e recommend selecting a different
ringer tone from the one used for
outside calls.
8 MOFF N
Note:
R To stop the alarm, press  MStop N or place
the handset on the base unit or charger.
R When the handset is in use, the alarm will
not sound until the handset is in standby
mode. Viewing entries
1
MM

enuN (right soft key)  a   
a
M S

elect N
2 To see the entries on the selected date,
press  MSelect N.
To see the schedule list, press  MList N.
R You can see detailed information
about the schedule by pressing
MMenu N.  a  M b N:  “Detail ” a
M Select N Editing an entry
1
MM

enuN (right soft key)  a   
a
M S

elect N
2 MList N a  M b N: Select the desired entry.
3 MMenu N a  M b N:  “Edit ” a  M Select N
4 Edit the date if necessary.  a M OK N
5 Edit the time if necessary.  a M OK N
6 Edit the text memo if necessary (30
characters max.).  a M OK N
7 Mb N: Select the desired alarm tone.  a
M Select N 2 times  a M OFF N Erasing an entry
S

chedule alarm entries are not erased
automatically after the schedule alarm sounds.
Erase unwanted entries.
1 MMenu N (right soft key)  a   
a
M S

elect N
2 MList N a  M b N: Select the desired entry.
3 MMenu N a  M b N:  “Erase ” a  M Select N
4 Mb N:  “Yes ” a  M Select N a  M OFF N
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							Erasing all entries
1
MM
enuN (right soft key)  a   
a
M S

elect N
2 MList N a  M Menu N
3 Mb N:  “Erase all ” a  M Select N
4 Mb N:  “Yes ” a  M Select N
5 Mb N:  “Yes ” a  M Select N a  M OFF N Registering a unit
Operating additional units
Additional handsets
U
 p to 6 handsets can be registered to the
base unit.
Important:
R The additional handset model
recommended for use with this unit is noted
on page 4. If another handset model is
used, certain operations may not be
available. Registering a handset to the
b
 ase unit
The supplied handset and base unit are
pre-registered. If for some reason the handset
is not registered to the base unit (for example,  is displayed even when the handset is
n

ear the base unit), re-register the handset.
1 Handset:
MMenu N (right soft key)  #130
2 Base unit:
Press and hold  M N
 
for about 5 seconds.
R If all registered handsets start ringing,
press  M N
 
again to stop, then repeat
this step.
3 Handset:
Press  MOK N, then wait until a long beep
sounds. Deregistering a handset
A
  handset can cancel its own registration to
the base unit, or other handsets registered to
the same base unit. This allows the handset to
end its wireless connection with the system.
1 MMenu N (right soft key)  #131
R All handsets registered to the base unit
are displayed.
2 Mb N: Select the handset you want to
cancel.  a M Select N
3 Mb N:  “Yes ” a  M Select N
4 MOFF N
32 For assistance, please visit http://www.panasonic.com/helpProgramming
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							Using Caller ID service
I mportant:
R This unit is Caller ID compatible. To use
Caller ID features, you must subscribe to a
Caller ID service. Contact your service
provider/telephone company for details. Caller ID features
W

hen an outside call is being received, the
caller information is displayed.
Caller information for the last 50 callers is
logged in the caller list from the most recent
call to the oldest.
R If the unit cannot receive caller information,
the following is displayed:
–“Out of area ”: The caller dials from
an area which does not provide a Caller
ID service.
– “Private caller ”: The caller
requests not to send caller information.
– “Long distance ”: The caller makes a
long distance call.
R If the unit is connected to a PBX system,
caller information may not be properly
received. Contact your PBX supplier. Missed calls
I
 f a call is not answered, the unit treats it as a
missed call and  “Missed call ” is displayed.
This lets you know if you should view the
caller list to see who called while you were
away.
Even if only one missed call in the caller list is
viewed (page 33),  “Missed call ”
disappears from the display. When you
receive another new call,  “Missed call ” is
displayed again.
Note:
R Even when there are unviewed missed
calls,  “Missed call ” disappears from the
standby display if the following operation is
performed by one of the registered
handsets:
– Being replaced on the base unit or charger.
– Pressing  MOFF N. Phonebook name display
W

hen caller information is received and it
matches a phone number stored in the
phonebook, the stored name in the
phonebook is displayed and logged in the
caller list. Talking Caller ID
T
 his feature lets you know who is calling
without looking at the display.
To use this feature, you must:
– subscribe to a Caller ID service of your service provider/telephone company.
– turn this feature on (page 23).
When caller information is received, the
handsets announce the caller’s name or
phone number received from your service
provider/telephone company following every
ring.
The unit announces in English only.
R Name pronunciation may vary. This feature
may not pronounce all names correctly.
R Caller ID service has a limit of how many
characters can be displayed. If the caller’s
name is too long, the unit may not be able
to display or announce the entire name. Phonebook name announcement
W

hen caller information is received and it
matches a phone number stored in the
phonebook, the stored name in the
phonebook is announced. Caller list
I
 mportant:
R Make sure the unit’s date and time setting
is correct (page 12). Viewing the caller list and calling
b

ack
1 MC N CID
For assistance, please visit http://www.panasonic.com/help 33 Caller ID Service
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							2
Press  MC N to search from the most recent
call, or press  MD N to search from the
oldest call.
R You can see the detailed information
about the caller by pressing  MDetail N
when in multiple display mode.
3 To call back, press  M N
.
T

o exit, press  MOFF N.
Note:
R If the entry has already been viewed or
answered, “ ” is displayed.
Editing a caller’s phone number
Y
 ou can edit a phone number in the caller list
by removing its area code and/or the long
distance code “1”.
1 MC N CID
2 Mb N: Select the desired entry.  a M Detail N
3 MMenu N a  M b N:  “Edit ” a  M Select N
4 Press  MEdit N repeatedly until the phone
number is shown in the desired format.
5 M N
N

ote:
R The number edited in step 4 will not be
saved in the caller list. Caller ID number auto edit feature
O
 nce you call back an edited number, the unit
which was used to call back remembers the
area code and format of the edited number.
The next time someone calls from the same
area code, caller information is customized by
the unit as follows:
– When the call is being received, the Caller ID number is displayed in the same format
as the edited number.
– After the call has ended, the caller’s phone number is displayed in the same format as
the edited number, when reviewed from the
caller list.
For example, you can use this feature to set
the unit to ignore the area code of callers in
your area, so that you can call these local
numbers using caller information without
dialing the area code. To activate this feature, you must edit an entry
i

n the caller list, then call that number. After
that, phone numbers from that caller’s area
code are edited automatically.
This feature can be set for each unit
(page 24). The default setting is  “On ”.
Note:
R Phone numbers from the 4 most recently
edited area codes are automatically edited. Erasing selected caller
i

nformation
1 MC N CID
2 Mb N: Select the desired entry.
3 MErase N a  M b N:  “Yes ” a  M Select N a
M OFF N Erasing all caller information
1
MC N 

CID
2 MErase N a  M b N:  “Yes ” a  M Select N a
M OFF N
34 For assistance, please visit http://www.panasonic.com/helpCaller ID Service
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							Answering system
T he answering system can answer and record
calls for you when you are unavailable to
answer the phone.
You can also set the unit to play a greeting
message but not to record caller messages by
selecting  “Greeting only ” as the recording
time setting (page 40).
Important:
R Make sure the unit’s date and time setting
is correct (page 12). Memory capacity (including your
g

reeting message)
The total recording capacity is about 38
minutes. A maximum of 64 messages can be
recorded.
Note:
R When message memory becomes full:
–“Messages full ” is shown on the
handset display.
– If you use the pre-recorded greeting message, the unit automatically switches
to another pre-recorded greeting
message asking callers to call again
later.
– If you recorded your own greeting message, the same message is still
announced to callers even though their
messages are not recorded. Turning the answering
s
 ystem on/off
The answering system is preset to on.
1 To turn on:
MMenu N (right soft key)  #327
To turn off:
M Menu N (right soft key)  #328
2 MOFF N
Note:
R When the answering system is turned on,  is displayed. Greeting message
W
 hen the unit answers a call, a greeting
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message Recording y

our greeting message
1 MMenu N (right soft key)  #302
2 Mb N:  “Yes ” a  M Select N
3 After a beep sounds, hold the handset
about 20 cm (8 inches) away and speak
clearly into the microphone (2 minutes
max.).
4 Press  MStop N to stop recording.  a M OFF N Using a pre-recorded greeting
m

essage
The unit provides 2 pre-recorded greeting
messages:
– If you erase or do not record your own greeting message, the unit plays a
pre-recorded greeting asking callers to
leave a message.
– If the message recording time (page 40) is set to  “Greeting only ”, callers’
messages are not recorded and the unit
plays a different pre-recorded greeting
message asking callers to call again. Resetting to a pre-recorded greeting
m

essage
If you want to use a pre-recorded greeting
message once you record your own greeting
message, you need to erase your own
greeting message.
1 MMenu N (right soft key)  #304
2 MYes N a  M OFF N
For assistance, please visit http://www.panasonic.com/help 35Answering System
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							Playing back the greeting
m
essage
1 MMenu N (right soft key)  #303
2 To exit, press  MOFF N. Listening to messages
W
 hen new messages have been recorded,
“ New message ” is displayed on the handset.
1 To listen to new messages:
MPlay N*1
or
M Menu N (right soft key)  #323
To listen to all messages:
M Menu N (right soft key)  #324
2 When finished, press  MOFF N
*1 If there are no new messages in the answering system,  MPlay N is not
displayed.
Note:
R To switch to the receiver, press  M N
. Listening to messages from the
m
 essage list
You can select the item to play back.
1 MMenu N (right soft key)  #329
2 Mb N: Select the desired item from the
message list.  a M Play N
R You can erase the selected message
as follows:
MMenu N a  M b N:  “Erase ” a  M Select N
a  M b N:  “Yes ” a  M Select N
3 When finished, press  MOFF N
Note:
R If the item has already been heard, “ ” is
d

isplayed, even if it was heard using
another handset.
R “Message ” is displayed in the message list
if the unit cannot receive caller information. Operating the answering system
M
M

enu N (right soft key)  a   
a  M S
elect N Key Operation
M D N 
or  MC N Adjust the receiver or speaker
v
olume (during playback)
1  
or  MF N Repeat message
( during playback) *1
2  
or  ME N Skip message
( during playback) *2
3 Enter the “S
 ettings” menu
4 Play new messages
5 Play all messages
6 Play greeting message
76 Record greeting message
8 Turn answering system on
M P
ause N
Pause message * 3
9  
or
MStop N Stop recording 
S top playback
0 Turn answering system off
*4 *
 4
Erase currently playing
m
essage
*5 Erase all messages
*6 Reset to a pre-recorded
g

reeting message *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played except when playing back from
the message list.
*2 When you play a message from the message list, the unit stops message
playback and the display goes back to the
message list.
*3 To resume playback: Mb N:  “Playback ” a  M Select N
*4 You can also erase as follows: MPause N a  M b N:  “Erase ” a  M Select N
a  M b N:  “Yes ” a  M Select N Rewinding the message
P

ress and hold  MF N until the unit plays the
desired part of the message.
36 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							R
During rewinding, the handset makes a
continuous beeping sound. Rewinding
speed may vary depending on the recorded
message.
R At the beginning of the message, the unit
plays the message at normal speed. Fast-forwarding the message
P

ress and hold  ME N until the unit plays the
desired part of the message.
R During fast-forwarding, the handset makes
a continuous beeping sound.
Fast-forwarding speed may vary depending
on the recorded message.
R Even if you press and hold  ME N when the
end of this message is played, the next
message is played at normal speed. Calling back (Caller ID
s

ubscribers only)
1 Press  MPause N during playback.
2 Mb N:  “Call back ” a  M Select N Editing t
he number before calling back
1 Press  MPause N during playback.
2 Mb N:  “Edit & Call ” a  M Select N
3 Press  MEdit N repeatedly until the phone
number is shown in the desired format
(page 34).  a M N
Erasing all messages
1 MM

enuN (right soft key)  #325
2 Mb N:  “Yes ” a  M Select N a  M OFF N Advanced new message
a
 lerting features Audible message alert
T

his feature allows the handset to beep to
inform you of a new message arrival when
new messages are recorded. The handset beeps 2 times every minute until you listen to
t

he messages, if the  “Handset beep ”
setting is turned on. The default setting is
“ Off ”.
1 MMenu N (right soft key)  #339
2 Mb N: Select the desired setting.  a
M Save N a  M OFF N New message alert by a call
T

his feature allows you to receive a
notification by phone when new messages are
recorded. The base unit calls a phone number
you specify. You can then operate the
answering system remotely to listen to the
new message.
To use this feature, you must:
– store a phone number to which the unit makes the call to.
– turn on the new message alert setting.
After you answer the new message alert call,
you can listen to messages from that call
(page 38).
Important:
R A new message alert is stopped 1 minute
after the unit starts to call. The unit will not
retry the call even if the call is not answered. Storing a phone number to which the
u

nit makes an alert call
n From the phonebook:
1 MMenu N (right soft key)  #338
2 Mb N:  “Notification to ” a
M Select N a  M Add N
3 Mb N:  “Phonebook ” a  M Select N
4 Mb N: Select the desired phonebook
entry.  a M Select N
5 Mb N: Select the desired phone number.
a  M Save N a  M OFF N
n By entering a phone number:
1 MMenu N (right soft key)  #338
2 Mb N:  “Notification to ” a
M Select N a  M Add N
3 Mb N:  “Manual ” a  M Select N
For assistance, please visit http://www.panasonic.com/help 37Answering System
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							4
Enter the desired name (16 characters
max.).  a M OK N
5 Enter the desired number (24 digits
max.).  a M OK N a  M Select N a  M OFF N Turning on/off the new message alert
s

etting
1 MMenu N (right soft key)  #338
2 Mb N:  “On/Off ” a  M Select N
3 Mb N: Select the desired setting.  a
M Save N a  M OFF N Editing the set phone number
1
MM

enuN (right soft key)  #338
2 Mb N:  “Notification to ” a  M Select N
3 MMenu N a  M b N:  “Edit ” a  M Select N
4 Edit the name if necessary (16 characters
max.).  a M OK N
5 Edit the phone number if necessary (24
digits max.).  a M OK N a  M Select N a
M OFF N Erasing the set phone number
1
MM

enuN (right soft key)  #338
2 Mb N:  “Notification to ” a  M Select N
3 MMenu N a  M b N:  “Erase ” a  M Select N
4 Mb N:  “Yes ” a  M Select N a  M OFF N
R The new message alert setting is
turned off. Activating/inactivating the remote
a

ccess code to play messages
If you activate this feature, you must enter the
remote access code (page 38) to play the
new message from the new message alert
call. This is so that unauthorized parties
cannot listen to your messages. The default
setting is  “Inactivate ”.
– “Inactivate ”: You can listen to the
message by pressing  4 to play new
messages (without entering the remote
access code). –
“A
ctivate ”: You must enter your remote
access code (page 38) and then press  4
to play new message.
1 MMenu N (right soft key)  #338
2 Mb N:  “Remote code ” a  M Select N
3 Mb N:  “Activate ” or  “Inactivate ” a
M Save N a  M OFF N Listening to messages
A

fter you answer the new message alert, you
can listen to the messages as follows.
n When the remote access code is set to
“Inactivate ”:
Press  4 to play the new message during
the announcement.
n When the remote access code is set to
“Activate ”:
1 Enter the remote access code
(page 38) during the announcement.
2 Press  4 to play the new message.
Note:
R Within 10 seconds after listening to new
messages, you can press  #9 during the
call to turn off the new message alert by a
call feature.
R Even if the unit makes a new message alert
call, the handset redial list does not show
the record. Remote operation
U
 sing a touch-tone phone, you can call your
phone number from outside and access the
unit to listen to messages or change
answering system settings. The unit’s voice
guidance prompts you to press certain dial
keys to perform different operations. Remote access code
A
  3-digit remote access code must be entered
when operating the answering system
remotely. This code prevents unauthorized
parties from listening to your messages
remotely. The default setting is  “111 ”.
38 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							Important:
R
T
o prevent unauthorized access to this
product, we recommend that you regularly
change the remote code.
1 MMenu N (right soft key)  #306
2 Enter the desired 3-digit remote access
code.
3 MSave N a  M OFF N Deactivating remote operation
P

ress  * in step 2 on “Remote access code”,
page 38.
R The entered remote access code is deleted. Using the answering system
r
 emotely
1 Dial your phone number from a
touch-tone phone.
2 After the greeting message starts, enter
your remote access code.
3 Follow the voice guidance prompts as
necessary or control the unit using
remote commands (page 39).
4 When finished, hang up. Voice guidance
n
W

hen the English voice guidance is
selected
During remote operation, the unit’s voice
guidance starts and prompts you to press
1  to perform a specific operation, or press
2  to listen to more available operations.
n When the Spanish voice guidance is
selected
To start the voice guidance, press  9. The
voice guidance announces the available
remote commands (page 39).
Note:
R If you do not press any dial keys within 10
seconds after a voice guidance prompt, the
unit disconnects your call. Remote commands
Y

ou can press dial keys to access certain
answering system functions without waiting for
the voice guidance to prompt you. Key Operation
1 Repeat message
(
 during playback) *1
2 Skip message
(
 during playback)
4 Play new messages
5 Play all messages
9 Stop playback *
 2
Start voice guidance *3
0 Turn answering system off
*4 Erase currently playing message
*5 Erase all messages
*# End remote operation
(
 or hang up) *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 For English voice guidance only
*3 For Spanish voice guidance only Turning on the answering system
r

emotely
1 Dial your phone number from a
touch-tone phone.
2 Let the phone ring 15 times.
RA long beep is heard.
3 Enter your remote access code within 10
seconds after the long beep.
RThe greeting message is played back.
R You can either hang up, or enter your
remote access code again and begin
remote operation (page 38).
For assistance, please visit http://www.panasonic.com/help 39Answering System
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							Answering system settings
Call screening
W hile a caller is leaving a message, you can
listen to the call through the handset’s
speaker. To adjust the speaker volume, press
M D N or  MC N repeatedly. You can answer the call
by pressing  M N
 
on the handset. Call
screening can be set for each handset. The
default setting is  “On ”.
1 MMenu N (right soft key)  #310
2 Mb N: Select the desired setting.  a
M Save N a  M OFF N Number of rings before the unit
a
 nswers a call
You can change the number of times the
phone rings  “Ring count ” before the unit
answers calls. You can select 2 to 7 rings, or
“ Toll saver ”.
The default setting is  “4 rings ”.
“ Toll saver ”: The unit’s answering system
answers at the end of the 2nd ring when new
messages have been recorded, or at the end
of the 5th ring when there are no new
messages. If you call your phone from outside
to listen to new messages (page 39), you
know that there are no new messages when
the phone rings for the 3rd time. You can then
hang up without being charged for the call.
1 MMenu N (right soft key)  #211
2 Mb N: Select the desired setting.  a
M Save N a  M OFF N For voice mail service subscribers
I
 f you subscribe to a flat-rate service package
that includes Caller ID, call waiting, voice mail,
and unlimited local/regional/long distance
calls, please note the following:
R To use the voice mail service provided by
your service provider/telephone company
rather than the unit’s answering system,
turn off the answering system (page 35).
R To use this unit’s answering system rather
than the voice mail service provided by your service provider/telephone company,
p

lease contact your service provider/
telephone company to deactivate your
voice mail service.
If your service provider/telephone company
cannot do this:
– Set this unit’s  “Ring count ” setting so
that this unit’s answering system
answers calls before the voice mail
service of your service provider/
telephone company does. It is necessary
to check the number of rings required to
activate the voice mail service provided
by your service provider/telephone
company before changing this setting.
– Change the number of rings of the voice mail service so that the answering
system can answer the call first. To do
so, contact your service provider/
telephone company. Caller’s recording time
Y
 ou can change the maximum message
recording time allowed for each caller. The
default setting is  “3 min ”.
1 MMenu N (right soft key)  #305
2 Mb N: Select the desired setting.  a
M Save N a  M OFF N Selecting “
G
 reeting only ”
You can select  “Greeting only ” which sets
the unit to announce a greeting message to
callers but not record messages.
Select  “Greeting only ” in step 2 on
“Caller’s recording time”, page 40.
Note:
R When you select  “Greeting only ”:
– If you do not record your own message, the unit will play the pre-recorded
greeting-only message asking callers to
call again later.
– If you use your own message, record the greeting-only message asking callers to
call again later (page 35).
40 For assistance, please visit http://www.panasonic.com/helpAnswering System
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