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Ricoh Aficio MP2000LN User Manual

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    							Operating Instructions
    General Settings Guide
    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
    Safety Information in About This Machine before using the machine.
    Connecting the Machine
    System Settings
    Copier Features
    Fax Features
    Printer Features
    Scanner Features
    Registering Addresses and Users for Facsimile/Scanner Functions
    Other User Tools
    Appendix1
    2
    3
    4
    5
    6
    7
    8
    9
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    							Introduction
    This manual contains detailed instructions and notes on the operation and use of this machine. For your
    safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
    place for quick reference.
    Important
    Contents of this manual are subject to change without prior notice. In no event will the company be li-
    able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
    ating the machine.
    Notes:
    Some illustrations in this manual might be slightly different from the machine.
    Certain options might not be available in some countries. For details, please contact your local dealer.
    Depending on which country you are in, certain units may be optional. For details, please contact your
    local dealer.
    Caution:
    Use of controls or adjustments or performance of procedures other than those specified in this manual
    might result in hazardous radiation exposure.
    Notes:
    The model names of the machines do not appear in the following pages. Check the type of your ma-
    chine before reading this manual.
    • Type 1: Type for MP 1600/Aficio MP 1600/IS 2316
     Type 2: Type for MP 2000/Aficio MP 2000/IS 2320
    Certain types might not be available in some countries. For details, please contact your local dealer.
    Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
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    							i
    Manuals for This Machine
    Refer to the manuals that are relevant to what you want to do with the machine.
    Important
    ❒Media differ according to manual.
    ❒The printed and electronic versions of a manual have the same contents.
    ❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
    manuals as PDF files.
    ❒Depending on which country you are in, there may also be html manuals. To
    view these manuals, a Web browser must be installed.
    ❖About This Machine
    Be sure to read the Safety Information in this manual before using the ma-
    chine.
    This manual provides an introduction to the functions of the machine. It also
    explains the control panel, preparation procedures for using the machine,
    how to enter text, and how to install the CD-ROMs provided.
    ❖General Settings Guide
    Explains User Tools settings, and Address Book procedures such as register-
    ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
    for explanations on how to connect the machine.
    ❖Troubleshooting
    Provides a guide to solving common problems, and explains how to replace
    paper, toner, and other consumables.
    ❖Security Reference
    This manual is for administrators of the machine. It explains security func-
    tions that the administrators can use to protect data from being tampered
    with, or prevent the machine from unauthorized use.
    Also refer to this manual for the procedures for registering administrators, as
    well as setting user and administrator authentication.
    ❖Copy Reference
    Explains Copier functions and operations. Also refer to this manual for expla-
    nations on how to place originals.
    ❖Facsimile Reference
    Explains Facsimile functions and operations.
    ❖Printer Reference
    Explains Printer functions and operations.
    ❖Scanner Reference
    Explains Scanner functions and operations.
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    							ii❖Network Guide
    Explains how to configure and operate the machine in a network environ-
    ment, and use the software provided.
    This manual covers all models, and includes descriptions of functions and
    settings that might not be available on this machine. Images, illustrations, and
    information about operating systems that are supported might also differ
    slightly from those of this machine.
    ❖Other manuals
    • Quick Reference Copy Guide
     Quick Reference Fax Guide
     Quick Reference Printer Guide
     Quick Reference Scanner Guide
     PostScript3 Supplement
    UNIX Supplement
     Manuals for DeskTopBinder Lite:
    DeskTopBinder Lite Setup Guide
    DeskTopBinder Introduction Guide
    Auto Document Link Guide
    Note
    ❒Manuals provided are specific to machine types.
    ❒For UNIX Supplement, please visit our Web site or consult an authorized
    dealer.
    ❒PostScript3 Supplement and UNIX Supplement include descriptions of
    functions and settings that might not be available on this machine.
    *Optional
    Product name General name
    DeskTopBinder Lite and DeskTopBinder 
    Professional
    *DeskTopBinder
    ScanRouter EX Professional
    * and ScanRouter 
    EX Enterprise*
    the ScanRouter delivery software
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    							iii
    TABLE OF CONTENTS
    Manuals for This Machine ...................................................................................... i
    How to Read This Manual ..................................................................................... 1
    Symbols ..................................................................................................................... 1
    Display Panel.......................................................................................................... 2
    Reading the Display and Using Keys ......................................................................... 3
    Accessing User Tools ........................................................................................... 4
    Changing Default Settings ......................................................................................... 4
    Exiting User Tools ...................................................................................................... 5
    Menu Protect .............................................................................................................. 5
    Changing Default Settings Using Web Image Monitor ............................................... 6
    1. Connecting the Machine
    Connecting to the Interfaces ................................................................................ 7
    Connecting to the Ethernet Interface ......................................................................... 8
    Connecting to the USB Interface.............................................................................. 10
    Connecting to the IEEE 1284 Interface .................................................................... 11
    Connecting to the IEEE 802.11b (Wireless LAN) Interface...................................... 12
    Network Settings.................................................................................................. 15
    Settings Required to Use the Printer/LAN-Fax ........................................................ 15
    Settings Required to Use Internet Fax ..................................................................... 17
    Settings Required to Use E-mail Function ............................................................... 20
    Settings Required to Use Scan to Folder Function .................................................. 23
    Settings Required to Use the Network Delivery Scanner......................................... 25
    Settings Required to Use Network TWAIN Scanner ................................................ 27
    Using Utilities to Make Network Settings ................................................................. 29
    Connecting the Machine to a Telephone Line and Telephone ........................ 36
    Connecting the Telephone Line ............................................................................... 36
    Selecting the Line Type............................................................................................ 36
    2. System Settings
    General Features.................................................................................................. 37
    Output tray settings .................................................................................................. 39
    Tray Paper Settings ............................................................................................. 40
    Timer Settings ...................................................................................................... 43
    Interface Settings ................................................................................................. 45
    Network .................................................................................................................... 45
    Parallel Interface ...................................................................................................... 48
    IEEE 802.11b ........................................................................................................... 49
    Print I/F Settings List ................................................................................................ 50
    File Transfer ......................................................................................................... 51
    Administrator Tools ............................................................................................. 55
    Program/Change/Delete LDAP Server .................................................................... 59
    Programming the LDAP Server................................................................................ 62
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    							iv
    3. Copier Features
    Copier Features.................................................................................................... 69
    4. Fax Features
    General Settings/Adjust ...................................................................................... 73
    Reception Settings .............................................................................................. 75
    E-mail Settings ..................................................................................................... 76
    IP-Fax Settings ..................................................................................................... 78
    Administrator Tools ............................................................................................. 81
    Registering Fax Information ............................................................................... 84
    Registering Fax Information ..................................................................................... 85
    Deleting Fax Information .......................................................................................... 87
    Forwarding ........................................................................................................... 89
    Programming an End Receiver ................................................................................ 90
    Canceling Receiver Settings .................................................................................... 91
    Printing a Forwarding Mark ...................................................................................... 92
    Parameter Setting ................................................................................................ 93
    Changing the User Parameters................................................................................ 96
    Printing the Parameter Settings List......................................................................... 98
    Home Position ...................................................................................................... 99
    Changing the Home Position ................................................................................. 101
    Program Special Sender ................................................................................... 103
    Authorized Reception ............................................................................................. 104
    Forwarding ............................................................................................................. 105
    Memory Lock.......................................................................................................... 105
    Programming/Changing Special Senders .............................................................. 106
    Authorized RX (Authorized Reception) .................................................................. 108
    Forwarding ............................................................................................................. 108
    Memory Lock.......................................................................................................... 110
    Programming Initial Set Up of a Special Sender .................................................... 110
    Deleting a Special Sender...................................................................................... 111
    Printing Special Sender List ................................................................................... 113
    5. Printer Features
    List/Test Print ..................................................................................................... 115
    Printing the List/Test page ..................................................................................... 116
    Maintenance ....................................................................................................... 117
    System ................................................................................................................ 118
    Host Interface ..................................................................................................... 121
    PCL Menu ........................................................................................................... 122
    PS Menu .............................................................................................................. 124
    PDF Menu ........................................................................................................... 125
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    							v
    6. Scanner Features
    Scan Settings ..................................................................................................... 127
    Destination List Settings ................................................................................... 129
    Send Settings ..................................................................................................... 130
    7. Registering Addresses and Users for Facsimile/Scanner Functions
    Address Book..................................................................................................... 133
    Managing names in the Address Book .................................................................. 135
    Sending fax by Quick Dial ...................................................................................... 135
    Sending e-mail by Quick Dial ................................................................................. 136
    Sending scanned files to a shared folder directly................................................... 136
    Preventing unauthorized user access to shared folders from the machine ........... 136
    Managing users and machine usage ..................................................................... 137
    Registering Names ............................................................................................ 138
    Registering Names................................................................................................. 138
    Changing a Registered Name ................................................................................ 140
    Deleting a Registered Name .................................................................................. 141
    Authentication Information (MFP) .................................................................... 143
    Registering a User Code ........................................................................................ 143
    Changing a User Code........................................................................................... 146
    Deleting a User Code ............................................................................................. 149
    Displaying the Counter for Each User .................................................................... 151
    Printing the Counter for Each User ........................................................................ 152
    Printing the Counter for All User ............................................................................ 154
    Clearing the Number of Prints ................................................................................ 156
    Fax Destination .................................................................................................. 159
    Fax Destination ...................................................................................................... 161
    IP-fax Destination ................................................................................................... 172
    E-mail Destination.............................................................................................. 180
    Registering E-mail Destination ............................................................................... 180
    Changing a Registered E-mail Destination ............................................................ 183
    Deleting a Registered E-mail Destination .............................................................. 186
    Registering Folders ........................................................................................... 188
    Using SMB to Connect ........................................................................................... 188
    Using FTP to Connect ............................................................................................ 201
    Using NCP to Connect ........................................................................................... 213
    Registering Names to a Group ......................................................................... 226
    Registering a New Group ....................................................................................... 226
    Registering Names to a Group............................................................................... 228
    Adding a Group to Another Group ......................................................................... 230
    Displaying Names Registered in Groups ............................................................... 232
    Removing a Name from a Group ........................................................................... 233
    Deleting a Group within Another Group ................................................................. 236
    Changing a Group Name ....................................................................................... 238
    Deleting a Group .................................................................................................... 240
    Registering a Protection Code ......................................................................... 242
    Registering a Protection Code to a Single User..................................................... 242
    Registering a Protection Code to a Group User..................................................... 245
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    							vi
    Registering SMTP and LDAP Authentication .................................................. 248
    SMTP Authentication ............................................................................................. 248
    LDAP authentication .............................................................................................. 252
    Searching............................................................................................................ 256
    Searching by Name................................................................................................ 256
    Searching from the List .......................................................................................... 257
    Searching by Registration Number ........................................................................ 258
    Searching by User Code ........................................................................................ 259
    Searching by Fax Number ..................................................................................... 260
    Searching by E-mail Address ................................................................................. 261
    Searching by Destination Folder Name ................................................................. 262
    Using Web Image Monitor ................................................................................. 263
    8. Other User Tools
    Changing the Display Language ...................................................................... 265
    Counter ............................................................................................................... 266
    Displaying the Total Counter .................................................................................. 266
    9. Appendix
    Copyright Information about Installed Software............................................. 267
    expat ...................................................................................................................... 267
    NetBSD .................................................................................................................. 268
    Sablotron ................................................................................................................ 270
    JPEG LIBRARY ..................................................................................................... 270
    SASL ...................................................................................................................... 271
    MD4........................................................................................................................ 272
    MD5........................................................................................................................ 272
    Samba(Ver 3.0.4) ................................................................................................... 273
    RSA BSAFE
    ®......................................................................................................... 273
    Open SSL............................................................................................................... 274
    Open SSH .............................................................................................................. 276
    Open LDAP ............................................................................................................ 281
    INDEX....................................................................................................... 283
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    							1
    How to Read This Manual
    Symbols
    This manual uses the following symbols:
    Indicates important safety notes.
    Ignoring these notes could result in serious injury or death. Be sure to read these
    notes. They can be found in the Safety Information section of About This Ma-
    chine.
    Indicates important safety notes.
    Ignoring these notes could result in moderate or minor injury, or damage to the
    machine or to property. Be sure to read these notes. They can be found in the
    Safety Information section of About This Machine.
    Indicates points to pay attention to when using the machine, and explanations
    of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
    to read these explanations.
    This symbol indicates information or preparations required prior to operating.
    Indicates supplementary explanations of the machines functions, and instruc-
    tions on resolving user errors.
    This symbol is located at the end of sections. It indicates where you can find fur-
    ther relevant information.
    [ ]
    Indicates the names of keys that appear on the machines display panel.
    { }
    Indicates the names of keys on the machines control panel.
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    							2
    Display Panel
    The display panel shows machine status, error messages, and function menus.
    Important
    ❒A force or impact of more than 30 N (about 3 kgf) will damage the display
    panel.
    If you press the {User Tools/Counter} key, the User Tools Menu screen appears.
    Using the System Settings menu screen as an example, this section explains how
    to use the machines display panel.
    1.The settings menu appears. Press
    the {U} or {T} key to scroll to the
    setting you want to specify or
    change, and then press the {OK} key
    to display the screen for specifying
    that setting.
    2.The number of pages in the dis-
    played settings menu appears. If you
    cannot see the entire menu, press the
    {U} or {T} key to scroll the screen.
    12
    ARG001S
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