Sharp Ux Cc500 5 In 1 Communication Center With Expandable C Operation Manual

							Transfer Function
59
3. Answering 
Machine
Transfer Function
The Transfer function is used to have the machine automatically call you at a 
specified number every time it receives an incoming message in a specified 
box. This lets you hear your messages immediately after they come in, even 
when you are at a remote location.
To use the Transfer function, you must first program the number that you wish 
the machine to call (the transfer number), and record the transfer message 
that plays when you answer the phone at the remote location.
When you go out and wish to use the transfer function, turn it on. When you 
return and no longer wish to use the transfer function, turn it off.
Programming the transfer number
To use the Transfer function, you must first give the machine the number to 
call (the transfer number). 
1Press   once and   once.
2Press   once and   3 times.
3Press .
4Press the number keys to enter the transfer number.
•To insert a pause between any two digits of the number, press  .
5Press .
6Press   to return to the date and time display.
FUNCTION
FUNCTION
START/MEMORY
STOP
TRANSFER TEL #
Display:
T.A.D. SETTING
ENTER TEL #

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							Transfer Function
60
Recording the transfer message
The transfer message plays when you answer the telephone, and informs you 
that the call is a transfer call. The following is an example:
“Hello. This is a transfer call for (YOUR NAME). Enter your remote code 
number now.”
Note: Do not lift the handset until Step 3 below.
1Press   once and   once.
2Press  once.
•If you have already recorded a message, you can press   to listen to the 
message, or press   to delete the message.
3Lift the handset.
4Press   and speak into the handset to record the message.
•The transfer message can be up to 15 seconds long. While recording, the 
display will show the time left to record.
5When finished, replace the handset or press   .
REC/
MEMO
PLAY
DELETE
START/MEMORY
STOP
Display:
OGM (TRANSFER)
Checking or erasing the transfer message
To check or erase the transfer message, follow Steps 1 and 2 of the above 
procedure, and then press   to check the message, or   to erase the 
message.
PLAY
DELETE

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							Transfer Function
61
3. Answering 
Machine
Turning the Transfer function on and off
When you go out and wish to use the Transfer function, turn it on as follows:
1Press   once and   once.
2Press   once and   4 times.
3Press .
4Press   to turn on the Transfer 
function.
(Press   to turn the function off.)
5Press the number of the box for which you want the Transfer function to 
operate (for the general box, press  ).
6Press   to return to the date and time display.
7Each time the machine receives an incoming message, it will call your 
programmed transfer number. When you answer, you will hear your 
recorded message telling you that the call is a transfer call. On the dial 
pad of your phone, enter  , your remote code number (see page 62) if 
the general box was selected in Step 5, or the box passcode number if a 
personal box was selected, and then  . Your messages will play. 
•You can also perform any of the remote operations described in Remote 
Operations later in this chapter (see page 62).
Note: When you hang up after a transfer call, the machine will not 
immediately resume normal operation. If you want the machine to accept calls 
immediately after a transfer call, enter   twice before hanging up (if 
hanging up during message playback, first enter   and   to stop 
playback, then enter   twice).
FUNCTION
1
2
0
STOP
0
TRANSFER FUNC
Display:
T.A.D. SETTING
1=YES, 2=NO
The display briefly shows 
your selection, then:
ON TAD FAILURE

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							Remote Operations
62
1Press   once and   once.
2Press   once and   twice.
3Press .
4Press the number keys to enter a 3-digit remote code number.
5Press   to store the remote 
number.
6Press   to return to the date and time display.
FUNCTION
START/MEMORY
STOP
Remote Operations
When you are out, you can call the machine from any touch-tone telephone 
and play back your messages using the remote commands. You can also use 
these commands to change the reception mode and other settings.
Remote code number
After calling the machine, you must enter your remote code number to listen 
to messages in the general box, or to messages in a personal box that does 
not have a passcode. 
The remote code number has been set to 001 at the factory. To change the 
number, follow the steps below.
Display:
T.A.D. SETTING
REMOTE CODE
TRANSFER TEL #

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							Remote Operations
63
3. Answering 
Machine
Toll Saver
When you call the machine to listen to your messages, it will answer after two 
rings if it has received at least one message in any of the boxes, or after four 
rings if it has not received any messages.
This allows you to save money on telephone charges, particularly if you are 
calling long distance. If the machine does not answer after the second ring, 
you can simply hang up before it answers, saving yourself the cost of that call.
If you do not want to use the Toll Saver function, you can turn it off by 
following the steps below. In this case, the machine will answer after the 
number of rings set with the NUMBER OF RINGS setting (see Changing the 
number of rings on page 83).
1Press   once and   once.
2Press  once.
3Press  once.
4Press   to turn on the Toll Saver 
function, or   to turn it off.
5Press   to return to the date and time display.
FUNCTION
1
2
STOP
TOLL SAVER
Display:
T.A.D. SETTING
1=YES, 2=NO
The display briefly shows 
your selection, then:
RECORDING TIME

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							Remote Operations
64
Retrieving your messages
Note: You can only access one box per call. If you wish to access more than 
one box, you must make a separate call for each box.
1Call the machine from a touch-tone telephone. When the general 
outgoing message begins, press   on the telephone.
•You will hear a short beep, and the outgoing message will stop.
2If you wish to listen to the messages in a personal box, enter the number 
of that box (otherwise, go directly to Step 3).
Example:   for Box 1
3If you are accessing  the general box, enter your remote code. 
If you are accessing a personal box, enter the passcode of the box (if the 
box does not have a passcode, enter your remote code).  
When finished, press  .
•You will hear a series of beeps equal to the number of messages recorded 
in the box, or one long beep if four or more messages have been received. 
The machine will then play back the messages, beeping once at the end of 
each message. When all messages have been played back, you will hear a 
long beep.
•If no messages have been received, you will hear a short beep. You can 
either hang up, or perform any of the operations described in the following 
section, Other remote operations.
1

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							Remote Operations
65
3. Answering 
Machine
4While the messages are playing, you can do any of the following:
•Repeat: To listen to a message a second time, press   and   on the 
telephone before that message ends. To move back to the previous 
message, press   and   during the first 3 seconds of the current 
message.
•Skip forward: To skip forward to the next message, press   and   
on the telephone.
•Stop: To stop playback, press   and   on the telephone. After this, 
you can enter any of the commands described in the following section, 
Other remote operations.
•Play new messages: To listen to only your new messages, first stop 
playback by pressing   and  , and then press   and  .
•Erase a message: To erase the message you are currently listening to, 
press  and  before it ends.
5 When you have finished listening to your messages, you can do any of 
the following:
•Erase all messages: Press , , and .
•Repeat playback: Press  and .
•Perform other operations: You can enter any of the commands described 
in the following section, Other remote operations.
•Hang up: If you do not erase your messages first, they will be saved and 
any new messages will be recorded after them. If you want the machine to 
resume normal operation immediately, press   twice before hanging up 
(in some cases, particularly when the Transfer function is used, the 
machine may not accept new calls for one or two minutes after you hang up 
unless you press   twice).
2
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							Remote Operations
66
Note: You can also call the machine and perform remote operations when the 
reception mode is set to FAX. In this case, when you call the machine, press 
 immediately after it answers (before you hear the fax tone), and then 
continue from Step 2 above.
Comments:
♦When a remote command is accepted by the machine, you will hear one 
beep. If an incorrect command is entered, you will hear four beeps. In the 
latter case, re-enter the correct command.
♦When entering a command, do not pause longer than 10 seconds between 
each digit. If you do, you will hear a 4-beep error signal and the digits 
entered up to that point will be cleared. In this case, re-enter the command 
from the beginning.
♦If you pause for longer than 10 seconds before entering a command, or 
make two errors while entering your remote code number, the line will be 
disconnected. (This prevents unauthorized people from attempting to 
guess your remote code number.)
Other remote operations
After listening to your messages, you can perform any of the following 
operations by pressing the appropriate keys on the telephone.
Note: The following commands cannot be entered while messages are being 
played back. If you do not want to wait until playback ends to enter a 
command, first stop playback by pressing   and  , and then enter the 
command.
Changing the fax reception mode
Select a new reception mode by pressing the keys as follows:
0
♦TAD mode: , , and .
♦FA X  m o d e : , , and .
♦TEL mode: , , and .
81
82
83
Caution: If you select TEL mode, 
you will not be able to change the 
reception mode again.

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							Remote Operations
67
3. Answering 
Machine
Recording a new outgoing message
Note: You can only record a new outgoing message for the box you accessed 
at the beginning of the call.
1Press   and   on the telephone.
2When you hear a short beep, speak into the telephone to record the new 
message.
•The message can be up to 15 seconds long. After 15 seconds (or earlier if 
the machine detects silence after you finish speaking), you will hear a 
beep, and the new message will be played back.
4
Turning the Transfer function on or off
To turn Transfer on: Press  ,  , and   on the telephone, followed 
by the number of the box for which you want the Transfer function to operate 
(press  for the general box) and  .
To turn Transfer off: Press  ,  , and   on the telephone.91
0
92
Changing the transfer telephone number
1Press  ,  , and   on the telephone.
2After you hear a short beep, enter the new telephone number. When 
finished, press  .
•To insert a pause between any two digits of the number, press  .
90

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							Remote Operations
68
Recording a memo
You can record a memo for yourself or other users of the machine. The memo 
will be recorded in the general box.
1Press   and   on the telephone.
2When you hear a short beep, speak into the telephone to record the 
memo.
3When you are finished, press   and   on the telephone.
•If the machine detects silence, it will stop recording automatically.
0
Recording a new transfer message
1Press  ,  , and   on the telephone. 
2When you hear a short beep, speak into the telephone to record the new 
message.
•The time for the transfer message is fixed at 15 seconds. After 15 seconds 
(or earlier if the machine detects silence after you finish speaking), you will 
hear a beep, and the new message will be played back automatically.
93
OGM only mode
To turn on OGM only mode: Press  ,  , and   on the telephone. 
(Outgoing messages will play, but callers will not be able to record a 
message. Faxes sent by automatic dialling will be received)
To turn off OGM only mode: Press  ,  , and   on the telephone.11
12

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