T-Mobile Pocket Pc Phone Instructions Manual

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• 
When you receive a message, tap it to open it. Unread 
messages are displayed in bold. 
 
 
When you connect to your e-mail server or synchronize with your desktop PC, by default, you will receive messages from the last 
five days only and only the first 100 lines of each new message. The original messages remain on the e-mail server or your 
desktop PC.  
 
You can mark the messages that you want to retrieve in full during your next synchronization or e-mail server connection. In the 
message list, tap and hold the message you want to retrieve. On the pop-up menu, tap Mark for Download. The icons in the 
Inbox message list give you visual indication of message status. 
 
You specify your downloading preferences when you set up the service or select your synchronization options. You can change 
them at any time: 
 
• 
Change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help. 
 
• 
Change options for direct e-mail server connections in Inbox on your Pocket PC Phone. Tap To o l s and then tap Options. On 
the Service tab, tap the service you want to change. Tap and hold the service and select Delete to remove a service.  
						

							Page 72  Creating an SMS text message or E-mail 
  
1. Tap New.  
2. In the To field, enter either e-mail address or SMS 
number of one or more recipients, separating them with a 
semicolon, or select a name from the contact list by 
tapping the Address Book button. All e-mail addresses 
entered in the e-mail fields in Contacts appear in the 
Address Book. 
3.  Compose your message. To enter preset or frequently 
used messages, tap My Text and select a message. 
4. Tap Sendwhen you have finished the message. If you are 
working offline, the message is moved to the Outbox 
folder and will be sent the next time you connect. 
 
 
1.  Whether you want to send or read E-mail or a SMS, you 
can swap by tapping 
Services then choosing what service 
you want. 
2.  If you are sending an SMS message and want to know if it 
was received, tap Edit, Options, and select Request SMS 
text message delivery notification before sending the 
message. 
 
Managing Messages and Folders 
By default, messages are displayed in one of five folders for each service you have created: Inbox, Deleted Items, Drafts, Outbox 
and Sent Items. The Deleted Items folder contains messages that have been deleted on the Pocket PC Phone. The behavior of the 
Deleted and Sent Items folders depends on the options you have chosen. In the message list, tap To o l s and then Options. On the 
Message tab, select your options. 
 
If you want to organize messages into additional folders, tap To o l s, and then Manage Folders to create new folders. To move a 
message to another folder, in the message list, tap and hold the message and then tap Move to on the pop-up menu. 
 
 
 
Folder behavior with a direct connection to an e-mail server 
The behavior of the folders you create depends on whether you are using ActiveSync, SMS, POP3, or IMAP4.  
 
1.  If you use ActiveSync, e-mail messages in the Inbox folder in Outlook will automatically be synchronized with your Pocket 
PC Phone. You can select to synchronize additional folders by designating them for ActiveSync. The folders you created and 
the messages you moved will then be mirrored on the server. For example, if you move two messages from the Inbox folder 
to a folder named ‘Family’, and you have designated ‘Family’ for synchronization, the server creates a copy of the ‘Family’ 
folder and copies the messages into that folder. You can then read the messages while away from your PC. 
 
2.  If you use SMS, messages are stored in the Inbox folder of SMS category. 
 
3.  If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the 
Pocket PC Phone and their copies on the mail server. The next time you connect, the mail server will see that the messages 
are missing from the Pocket PC Phone Inbox and delete them from the server. This prevents you from having duplicate 
copies of a message, but it also means that you will no longer have access to messages that you move to folders created from 
anywhere except the Pocket PC Phone. 
 
4.  If you use IMAP4, the folders you created and the e-mail messages you moved are mirrored on the server. Therefore,  
						

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messages are available to you anytime you connect to your mail server, whether it is from your Pocket PC Phone or PC. This 
synchronization of folders occurs whenever you connect to your mail server; create new folders, or rename/delete folders 
when connected.  
 
Transferring Items Using Infrared 
Using infrared (IR), you can send and receive information, such as contacts and appointments, between two Pocket PC Phones. 
To send information 
1.  Switch to the program where you created the item you want to send and locate the item in the list. 
2.  Align the IR ports so that they are unobstructed and within close range. 
3.  Tap and hold the item, and tap Beam Item on the pop-up menu. 
 You can also send items, but not folders, from File Explorer. Tap and hold 
the item you want to send, and then tap Beam File on the pop-up menu. 
To receive information 
1.  Align the IR ports so that they are unobstructed and within close range. 
2.  Have the owner of the other Pocket PC Phone send the information to you. Your Pocket PC Phone will automatically receive 
it. 
Terminal Services Client 
Using the Terminal Services Client, you can log onto a Windows NT server-type PC that is running Terminal Services software 
and use all of the programs that are available on that PC from your Pocket PC Phone. For example, instead of running Microsoft 
Pocket Word, you can run the PC version of Microsoft Word and access all of the .doc files on that PC from your Pocket PC 
Phone. 
 You cannot use Transcriber when entering information in Terminal 
Services. You must use Keyboard, Block Recognizer, or Letter 
Recognizer. 
 
To connect to a Terminal Server 
Start a remote connection to the server via your wireless modem connection. 
 
1. Tap 
, Programs, and then Terminal Services Client. 
 
2.  To connect to a server you have previously connected to, in Recent Servers, tap a server.  
 
3.  To connect to a new server, enter the server’s name in the Server box. Select the limit size of desktop PC to fit on the 
screen check box only when using applications that have been specifically sized for use with your Pocket PC Phone. 
 
4. Tap Connect. 
 
 If the network administrator has configured Terminal Services Client to 
reconnect to disconnected sessions, and you previously disconnected from 
a Terminal Server without ending the session, the Terminal Services Client 
reconnects to that session. 
  
						

							Page 74  To disconnect without ending a session 
The following commands must be accessed from the St ar t menu in the Terminal Services window used to access the PC’s 
commands.  Do not use the 
Start menu on your Pocket PC Phone.  
1. In the Terminal Services Client window, tap 
, and then Shutdown. 
 
2. Tap Disconnect. 
 
    
 If the network administrator has configured Terminal Services Client to 
reconnect to disconnected sessions, you will be reconnected to this session 
the next time you connect to this server. 
 
To disconnect and end a session 
1. In the Terminal Services Client window, tap  and then Shutdown. 
 
2. Tap 
Log Off. 
 
To navigate within Terminal Services Client 
Once connected to the server, the PC’s screen may more than fill your Pocket PC Phone’s screen. If scroll bars are displayed on 
the server’s screen, you will see more than one set of scroll bars on your Pocket PC Phone
: 
  
• 
One to scroll information on the PC, and one to scroll the PC display through the Terminal Services window in Terminal 
Services Client. 
• 
To ensure you are scrolling the PC display through Terminal Services Client, use the four directional buttons at the 
bottom of the Terminal Services Client screen. 
• 
To better fit information on your Pocket PC Phone’s screen, select Limit size of server desktop PC to fit on this screen.  
For best effect, programs on the PC should be maximized. 
 
To improve display performance 
Display performance is improved by decreasing the time it takes for the screen to be refreshed on the PC. 
1.  On your PC select 
, Settings and Control Panel. 
2. Double click Display. 
3. Clear the Use transition effects for menus and tool tips check box under the Effects tab. 
 
To improve browser performance 
Performance with Internet Explorer on the PC is improved by decreasing the time it takes for Web pages to be refreshed. 
In Internet Explorer on your PC, select Tools, Internet Options, Advanced, and then clear the Use smooth scrolling check box. 
  
						

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Chapter 7 : Microsoft ActiveSync 
 
Using Microsoft ActiveSync, you can synchronize the information on your desktop PC with the information on your Pocket PC 
Phone.  Synchronization compares the data on your Pocket PC Phone with your desktop PC and updates both with the most 
recent information.  For example: 
 
• Keep Pocket Outlook data up-to-date by synchronizing your Pocket PC Phone with Microsoft Outlook data on your PC.  
• 
Synchronize Microsoft Word and Microsoft Excel files between your Pocket PC Phone and PC. Your files are automatically 
converted to the correct format. 
 
 By default, ActiveSync does not automatically synchronize all types of 
information. Use ActiveSync options to turn synchronization on and off 
for specific information types. 
 
With ActiveSync you can also: 
 
• 
Back up and restore your Pocket PC Phone data.  
• Copy (rather than synchronize) files between your Pocket PC Phone and PC.  
• 
Control when synchronization occurs by selecting a synchronization mode. For example, you can synchronize continually 
while connected to your PC or only when you choose the synchronize command. 
• 
Select which information types are synchronized and control how much data is synchronized. For example, you can choose 
how many weeks of past appointments you want synchronized. 
 
After installation is complete, the ActiveSync Setup Wizard helps you connect your Pocket PC Phone to your PC, set up a 
partnership so you can synchronize information between your Pocket PC Phone and your PC, and customize your 
synchronization settings. Your first synchronization process will automatically begin when you finish using the wizard. 
  
After your first synchronization, take a look at Calendar, Contacts, and Tasks on your Pocket PC Phone. You will notice that 
information you have stored in Microsoft Outlook on your PC has been copied to your Pocket PC Phone, and you did not have to 
type a word. Disconnect your Pocket PC Phone from your PC and you are ready to go! 
 
Once you have set up ActiveSync and completed the first synchronization process, you can initiate synchronization from your 
Pocket PC Phone. To switch to ActiveSync on your Pocket PC Phone, tap 
 and then tap ActiveSync. Note that if you have a 
wireless LAN card, you can synchronize remotely from your Pocket PC Phone. 
 
For information about using ActiveSync on your PC, start ActiveSync on your PC and then see ActiveSync Help.  
						

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• 
For more information about ActiveSync on your 
Pocket PC Phone, switch to ActiveSync, tap 
 and 
then tap Help. 
 
Synchronizing Files 
When you first set up a connection, or by tapping Options in ActiveSync on your desktop PC, under Mobile Pocket PC Phone 
you can see the list of programs you can synchronize.  This list includes: Calendar, Contacts, Ta s k s, Inbox, Files, Pocket 
Access, Favorites and Av a n t G o channels. Files is a folder specially-created on your desktop PC in My Documents into which 
you must place all files (Word, Excel etc.) you wish to synchronize.  
 
To synchronize files 
 
1. Select Files in ActiveSync, and then OK to create a new folder. 
 
2. Use Windows Explorer on your desktop PC to find this folder – usually called “My Documents” pre-fixed by the name you 
gave to your connection – then copy files you want to synchronize into this folder. 
3. Tap Synchronize in ActiveSync. 
 
For more information about ActiveSync on your Pocket PC Phone, switch to ActiveSync, tap 
 and then tap Help. 
 
 
 
 
 
 
 
 
 
 
  
						

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Chapter 8: Microsoft Pocket Outlook 
 
Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox and Notes. You can use these programs individually or 
together.  For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.  
 
Using ActiveSync, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your PC with your Pocket 
PC Phone. You can also synchronize this information directly with a Microsoft Exchange server.  Each time you synchronize, 
ActiveSync compares the changes you made on your Pocket PC Phone and PC or server, and updates both with the latest 
information.  For information on using ActiveSync, see ActiveSync Help on the PC. 
 
You can switch to any of these programs by tapping them on the 
 menu. 
 Calendar: Scheduling Appointments and Meetings 
 
  
• Use Calendar to schedule appointments, including 
meetings and other events. You can check your 
appointments in one of several views (Agenda, Day, 
Week, Month, and Year) and easily switch views by using 
the View menu. 
 
 
 You can customize the Calendar display, such as changing the first day of the week, by tapping Options on the 
To o l s menu.  
						

							Page 78  To create an appointment 
 
  
1.  If you are in Day or Week view, tap the desired date and time 
for the appointment. 
2. Tap New.  
3.  Using the input panel, enter a description and a location. Tap 
first to select the field.  
4.  If needed, tap the date and time to change them. 
5.  Enter other desired information. You will need to hide the 
input panel to see all available fields. 
6.  To add notes, tap the Notestab. You can enter text, draw, or 
create a recording. For more information on creating notes, 
see Notes: Capturing Thoughts and Ideas later in this 
chapter. 
7.  When finished, tap OK to return to the calendar.  
 If you select Remind me in an appointment, your Pocket PC Phone will remind you according 
to the options set in 
, Settings, Personal tab, Sounds & Reminders. 
Using the Summary Screen 
  
• 
When you tap an appointment in Calendar, a summary 
screen is displayed. To change the appointment, tap 
Edit. 
 
Creating Meeting Requests 
You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request will be created 
automatically and sent either when you synchronize Inbox or when you connect to your e-mail server. Indicate how you want 
meeting requests sent by tapping To o l s and then Options. If you send and receive e-mail messages through ActiveSync, select 
ActiveSync. 
  
						

							Page 79  To schedule a meeting 
  
1. Create an appointment. 
2.  In the appointment details, hide the input panel, and then tap 
Attendees. 
3.  From the list of e-mail addresses you have entered in 
Contacts, select the meeting attendees.  
4.  The meeting notice is created automatically and placed in 
the Outbox folder. 
 
For more information on sending and receiving meeting 
requests, see Calendar Help and Inbox Help on your Pocket PC 
Phone. 
 Contacts: Tracking Friends and Colleagues 
  
• Contacts maintains a list of your friends and 
colleagues so that you can easily find the 
information you are looking for, whether you are 
at home or on the road. Using the Pocket PC 
Phone infrared (IR) port, you can quickly share 
Contacts information with other Pocket PC Phone 
users. 
 
 To change the way information is displayed in the list, tap To o l s and then Options.  
						

							Page 80  To create a contact 
1. Tap New. 
2.  Using the input panel, enter a name and other contact 
information. You will need to scroll down to see all 
available fields. 
3.  To assign the contact to a category, scroll to and tap 
Categories and select a category from the list. In the 
contact list, you can display contacts by category. 
4.  To add notes, tap the Notes tab. You can enter text, 
draw, or create a recording. For more information on 
creating notes, see Notes: Capturing Thoughts and 
Ideas later in this chapter. 
5.  When finished, tap OK to return to the contact list. 
To find a contact 
 There are 6 ways to find a contact: 
1.  Press and hold the upside of the navigation pad until 
alphabetical letters appear on the screen in large type. 
Then use the navigation pad to scroll through the 
alphabet and select a letter. 
 
2.  Tap one of the grouping of letters displayed across the 
top of the screen.   
 
3.  In the contact list, enter a contact name in the box under 
the navigation bar. To show all contacts again, clear text 
from the box or tap the button to the right of the box.  
4.  In the contact list, tap the category list (labeled All 
Contacts by default) and select the type of contact that 
you want displayed. To show all contacts again, select 
All Contacts. To view a contact not assigned to a 
category, select None.  
 
5.  To view the names of companies your contacts work 
for, in the contact list, tap View > By Company. The 
number of contacts that work for that company will be 
displayed to the right of the company name.  
6. Tap 
, Find, enter the contact name, select Contacts
for the type and then tap Go.