Vidicode Fax Server Ip Manual

							Fax Server IP Manual 41 •  The buttons  
  and    respectively fit the width and height of 
the fax image to the size of the Fax Viewer. 
•  The printer button  
  allows you to print a fax. 
•  The rotation button  
  rotates the fax image a quarter turn 
clockwise. 
•  The save button  
  lets you save the fax image as bitmap. 
•  The slider allows you to zoom in and out. 
4.6 Open an existing Archive 
The main dialog of the application displays the Main Archive. All the records 
representing faxes are displayed in the Main Archive. Archives are 
represented by a file called archive.MDB. Existing archives can be opened 
as follows. 
• Click File in the menu. 
• Select Main Archive. 
A dialog opens that allows you to open an Archive. 
•  Browse to the existing archive that you want to open by selecting the 
file archive.MDB in the desired folder. 
• Click Open. 
Read Only archives, like archives stored on CD can be opened as follows. 
• Click File in the menu. 
• Select Archive on CD. 
The same dialog opens again. 
•  Browse to the archive on CD that you want to open by selecting the file 
archive.MDB in the desired folder. 
• Click Open. 
4.7  Create a new Archive 
New Archives can be created. 
• Click File in the menu. 
• Select Main Archive.  
						

							Fax Server IP Manual  42  A dialog opens that allows you to open a new Archive. 
•  Browse to a location in your computer where you want to open a new 
Archive. 
• Click Open. 
You are now prompted with the question whether you want to open a new 
Archive in this folder. Confirm to open the new Archive. 
4.8  Update the Database 
To find out if new faxes have been received the database needs to be 
updated. 
•  Click the  
  button or choose Action in the menu and select 
Update database to update the database. 
The application will connect to the Fax Server and request a listing of the 
database. The application will add all the new records of the database to the 
records in the archive. 
4.9  Updating the database automatically 
• Select Options in the menu. 
• Select the Schedule and Viewer tab. 
• Check Unattended download operation and select the appropriate 
time interval. 
Check Download listings only to have only the records updated. 
Check Minimize on program...... to have the application start minimized in 
the taskbar. 
4.10 The Cache 
During normal use of the Archive application the fax images are downloaded 
for viewing only. After viewing the fax the data of the fax image is lost. The 
next time the fax will be viewed the fax image is downloaded from the Fax 
Server again. The described cycle can be repeated indefinitely. Images of 
faxes that have been received less then thirty days ago are stored in Cache 
memory. After viewing a recently received fax the fax image remains 
available from the Cache memory for viewing. At the start of the program the 
application checks for redundant data in the Cache memory. If the reception  
						

							Fax Server IP Manual 43 of a fax took place more then thirty days ago the fax image will be removed 
from the Cache and the application returns to the primarily described cycle. 
4.11  Download faxes permanently 
If it is necessary to download the images of viewed faxes permanently the 
Cache routine as described above can be tuned off. 
• Select Options in the menu. 
• Select the Schedule and Viewer tab. 
• Uncheck Keep viewed faxes on Server only. 
Now if a fax is viewed the image of the fax is permanently downloaded to the 
hard disk of the PC. Other ways to download fax images permanently are 
described below. 
4.12  Mark records for transfer to PC 
Fax records can be marked for downloading of the fax image at a later time. 
•  Select the records that need to be marked. 
• Select Action in the menu. 
• Select Select for transfer to PC. 
• Select Selection. 
All the records in the archive can be marked for download by selecting All in 
the last operation. Remove the marking of the marked records by choosing 
Deselect All in the last operation. 
Fax images of marked records can be downloaded as follows. 
• Select Action in the menu. 
• Select Transfer to PC. 
• Select Marked Records, this operation is performed straight away with 
the  
  toolbutton. 
4.13  Transfer records to PC 
Fax images can be downloaded directly  
•  Select the records of which the fax images need to be downloaded 
• Select Action in the menu 
• Select Transfer to PC  
						

							Fax Server IP Manual  44 • Select Selected Records, this operation is performed straight away 
with the  
  toolbutton. 
The fax images of all the records in the archive can be downloaded at once 
by selection All Records in the last operation. this operation is performed 
straight away with the  
  toolbutton. 
4.14  Deleting records from the Archive 
Records and faxes can be removed from the different archives.  
•  Select the records to be removed 
• Select Action in the menu 
• Click Delete Selection 
Removed records are all moved to the Recycle Bin. The contents of the 
Recycle Bin can be viewed as follows. 
• Click File in the menu. 
• Select Recycle Bin. 
Return to the Main Archive by 
• Click File in the menu. 
• Select Main Archive. 
4.15  Restore deleted records 
Records and faxes in the Recycle Bin can be restored to the main archive as 
follows. 
•  Select the records that you want to restore 
• Select Action in the menu 
• Click Restore Selection 
4.16  Build a CD Archive 
The Archiving application has a special feature that allows you to create 
Archives that can be saved on CD. These archives are called CD Archives. 
Only downloaded faxes can be saved in the CD Archive. 
•  Select the faxes that you want to add to the CD Archive. 
• Select Action in the menu.  
						

							Fax Server IP Manual 45 • Select Build CD Archive 
• Click Add Selection to add the selection to the CD Archive. 
The selected faxes are now added to the last CD Archive. A new CD Archive 
is opened automatically when the size of the current CD Archive exceeds the 
set maximum size. The maximum size for these CD Archives can be set as 
follows. 
• Select Options in the menu. 
• Select the Security and CDs tab. 
• Maximum bytes on CD sets the limit to the size of the CD Archives. 
This value is default set to 650Mb. 
Once you have saved the CD Archives on CD the CD Archives on your hard 
disk can be removed. 
• Click Erase All CD Archives in the Security and CDs tab to remove 
all CD Archives. 
The consecutive CD Archives are called CD0, CD1, CD2 etc.. The CD 
Archives are stored in the folder C:/Program Files/Vidicode/Fax Archiver 
IP/CD Build.  
4.17  Complete Name fields 
Each record in the archive can be given a name.  
•  Double click the field in the name of remote fax column of the record. 
When the field turns yellow a name can be entered. The Fax Archive 
associates the given name with the remote fax ID of the record. From that 
point on the Fax Archive will automatically assign the same name to all fax 
records with the same remote fax ID. To complete the name fields of 
allready received faxes which remote fax ID were not associated with a 
name act as follows. 
• Select Action in the menu. 
• Select Complete name fields. 
All the records in the Archive which name can be associated with a remote 
fax ID will be assigned the name associated with that remote fax ID.  
						

							Fax Server IP Manual  46 
4.18  Perform queries on the main archive 
Different queries can be performed on the records in the main archive. 
Select Query in the menu to select the following options. 
• Received Faxes will display received faxes only 
• Sent Faxes will display the sent faxes only 
• On Column data only will add a top row to the main archive. Double 
click the field above the column and enter your search string. Click the 
arrow to the right of the field and the query will be performed 
• On Date Range opens a dialog to define the query. Select the begin 
date of the query in the calendar and click Begin. Then select the end 
date of the query and click End. Click Done to view the records that 
fall within the date range. The End date should be the most recent 
date 
• All Failed to send Faxes will display the records of all the faxes which 
transmission has failed 
• Select All removes the query and returns to the main archive 
4.19  Protect Archive with a password 
The application can be protected with a password.  
• Select Options in the menu 
• Select the Security and CDs tab 
•  Enter the desired password in the two fields 
• Check Ask to unlock to enable the password protection 
• Check Ask on start of program to have the program start locked 
When the program is locked all the vital program functions are blocked. The 
lock tool button is used to lock and unlock the program. When locked the 
button is red. When unlocked the button is white. 
4.20  History of Fax Server database updates 
When the database is updated the new records are added to the open 
archive. The Archiving application keeps a history of all the records that have 
been downloaded from each separate Fax Server. The history of each Fax 
Server can be cleared. 
• Select Options in the menu. 
• Select the Link to Fax Servers tab. 
•  Click the button of the Fax Server that you want to clear the history of.  
						

							Fax Server IP Manual 47 Once the history of a Fax Server is cleared the next Update Database will 
retrieve the entire database of the Fax Server. This will cause double entries 
in the database of your Fax Archive. Therefore use with care! 
4.21 Advanced Settings 
The language of the application can be adjusted. 
• Select Options in the menu 
• Select the Language tab 
•  Select the preferred language 
The columns as displayed in the main archive can be made visible or 
removed from the display. Column and row height can be adjusted. 
• Select Options in the menu 
• Select the Database tab 
•  Check or uncheck the various column checkboxes to display or 
remove the column from the display 
• Click Font to change the font settings of the main dialog. 
• Check Can Change Column Order to enable dragging the columns to 
a different location. 
• Check Can Change Row height to enable adjusting the row height. 
The Archive application can keep a record of the Ftp communication that 
takes place with the Fax Servers in a log file. View the Ftp communication in 
the main dialog as follows. 
• Select Options in the menu. 
• Select the Link to Fax Servers tab. 
• Check the Show on main Form checkbox to display  
Enable the log file saving of the Ftp communication as follows. 
• Select Options in the menu. 
• Select the Link to Fax Servers tab. 
• Check the Log to File checkbox to save the Ftp communication to file 
The file the Ftp communication is saved in is called Ftp.log and is saved in 
the folder C:/Program Files/Vidicode/Fax Archiver IP 
The Ftp Link Timeout is the time the Archive application will take to wait for 
a connection to a Fax Server to take place before announcing an error. A 
usual setting for a Fax Server connection over LAN might be 10 -15  
						

							Fax Server IP Manual  48  seconds. For an Internet connection the timeout could be set to 
approximately 90 seconds. Change the Ftp Link Timeout as follows. 
• Select the Link to Fax Servers tab 
• Select the Time-out field and change the Timeout setting as desired  
						

							Fax Server IP Manual 49
5 Acknowledgements 
5.1 Guarantee 
Your Fax Server IP has a 12-month factory guarantee. The guarantee is 
effective for normal use only. We would like to emphasize that the guarantee 
is not valid under exceptional environmental conditions, such as extreme 
temperatures or humidity levels, nor in the unlikely event of a lightning strike. 
The guarantee is not valid if the machine has not been handled properly, for 
example when it has been dropped, or bumped into. In order to qualify for 
guarantee, you should contact your supplier, and show the receipt. If your 
supplier cannot help you, you should contact the manufacturer. The 
manufacturer reserves the right to determine the final date of the guarantee 
period on the basis of the date of production. Costs of transport to and from 
the supplier or the manufacturer are for the buyer’s account. Guarantee is for 
parts only and does not cover any costs resulting from the breakdown of the 
Fax Server IP. The Fax Server IP has various extra features that have not 
been described in this manual. Additional information about this is given in a 
technical information bulletin. Subjects discussed in this technical 
documentation are further configuration options, remote configuring, and 
how to update the firmware in the Fax Server IP. The further configuration 
options concern all aspects of operation. In our experience most people are 
interested in configurations related to user’s access.  
5.2 Liability 
Correct functioning of the Fax Server IP cannot be guaranteed under all 
conditions and thus we do not accept any liability for loss of information or 
other damages due to the use of the Fax Server IP.
 
Vidicode is not a source of official interpretation of laws of any country or 
state and shall not be construed as a source for making decisions.   
						

							Fax Server IP Manual  50