Xerox Phaser 3100MFP User Manual

							Xerox Phaser®
3100MFP 
black-and-white 
multifunction
printer 
Xerox Phaser
®
 3100MFP
Multifunction Printer   
Evaluator Guide
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							2     Xerox Phaser 3100MFP Evaluator Guide
Contents
Section 1: Introducing the Xerox Phaser 3100MFP  
Black-and-White Multifunction Printer
3  Product Overview
4   Phaser 3100MFP Configurations
Section 2: Evaluating Desktop Multifunction Printers
5  Overview
6  Evaluate Ease of Installation,  
  Management and Use
8  Evaluate Productivity
9  Evaluate Versatility
Section 3: Configurations, Specifications, Supplies,  
Support and Additional Information Sources
10  Configuration Summary
11  Specifications
11  Supplies
12   Support and Additional Information Sources
About this Guide
This Evaluator Guide introduces you to the Xerox Phaser® 3100MFP multifunction laser printer, explains its key features  
and performance advantages, and provides guidance throughout your printer evaluation process.
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							Xerox Phaser 3100MFP Evaluator Guide     3
Section 1: Introducing the Xerox Phaser 3100MFP Multifunction Laser Printer
Product Overview
Loaded with helpful features at a surprisingly low price, the Phaser 3100MFP multifunction laser printer brings powerful  
printing, copying, scanning and faxing within easy reach, right at the user’s desktop. It’s the ideal office solutio\
n for  
workgroups of 1 to 5 users. 
More features, for less
The budget-friendly Phaser 3100MFP handles four critical office tasks with speed  
and precision. Print and copy speeds of 21 ppm — plus a fast first-page-out time — keep up with  
•	
your busy pace.
Scan directly to your computer in black-and-white and in color for easy access  
•	
and organizing.
Powerful character recognition software turns hard copies into editable  
•	
electronic documents.
High-end copy and print features like ID Card Copy and N-up simplify work processes. 
•	
Toner save mode (ECO Mode) and Energy Star compliance benefit both the  
•	
environment and your bottom line.
Total ease-of-use
Each of the Phaser 3100MFP device’s features and functions is designed to make  
office life easier. The simple front panel makes walkup functions and features an easy touch of a button. 
•	
USB direct printing/scanning lets you save to or print directly from any USB memory 
•	
drive — no computer needed. 
The intuitive, bi-directional print driver provides helpful device-status updates.
•	
Fax configuration includes a full keyboard for easy text entry.
•	
Just the right fit
The Phaser 3100MFP takes up less office space while delivering more helpful capabilities.
The automatic document feeder provides fast scanning, copying and faxing of multi-
•	
page jobs (available on 3100MFP/X configuration).
A center output tray helps keep the device compact and desktop friendly. 
•	
Paper capacity of 250 sheets means fewer interruptions to reload paper.
•	
The bypass tray allows single-sheet feeding of special media, like envelopes and  
•	
heavier paper.
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							4     Xerox Phaser 3100MFP Evaluator Guide
Phaser 3100MFP/S
The Phaser 3100MFP/S comes with a standard set of 
productive multifunction features, including printing, 
copying and color scanning.
Performance:Print and copy speeds of up to 21 ppm
•	
Manual two-sided output 
•	
Manual two-sided scanning
•	
First-Page-Out Time (FPOT) as fast as 13 seconds 
•	
First-Copy-Out Time (FCOT) as fast as 8.5 seconds 
•	
Up to 600 x 600 dpi print and copy resolution
•	
4800 x 4800 dpi interpolated scan resolution
•	
32 MB memory
•	
USB 2.0
•	
Page Description Language:  GDI
•	
Reliability:
Duty Cycle of up to 10,000 pages per month
•	
Recommended Average Monthly Print Volume 
•	
of up to 3,000 pages
Paper handling: Multipurpose Tray:
•	   1 sheet; Letter, Legal, A4, 
A5, B5, Executive, A6; 15 to 43 lb. bond (52 to 
162 gsm)
Main Tray:
•	   250-sheet capacity; Selectable 
sizes: letter, legal A4, A5; 16 to 28 lb. bond 
(60 to 105 gsm)
Output Tray:  50-sheet capacity
•	
Print feature highlights: 
Print from USB thumb drive, Watermarks, 
•	
N-up, overlays
Copy feature highlights:  ID card copy, N-up, Reduce/enlarge image 
•	
(25% to 400%), Image lighter/darker (7 levels), 
Poster (platen only), Clone, Auto Fit
Scan feature highlights: File Formats:
•	   JPEG, TIFF, Multipage TIFF
Scan Destinations:
•	   Scan to PC, Scan to USB 
thumb drive
Nuance
•	
® PaperPort® SE 11.0 scan software
Phaser 3100MFP/X
Builds on the Phaser 3100MFP/S with the 
addition of:
Print features:
Calendars (print calendars from year 1900 
•	
to 2099 directly from front panel) 
Copy features: Automatic Document Feeder (ADF):
•	  50 sheets 
Copy Feature Highlights:
•	  Collation, N-Up 
Scan features: Scan Speed:
•	  Up to 20 ppm (via Automatic 
Document Feeder)
Scan Software:
•	  ABBYY FineReader* 
Fax features: Fax Speed:
•	  33.6 Kbps, 3-second-per-page 
transmission
Resolution:
•	  Up to 200 x 200 dpi
Compression:
•	  MMR, MR, MH, JBIG 
Memory:
•	  2 MB 
Speed Dial:
•	  250 settings
Fax Feature Highlights:
•	  Full keyboard, PC Fax, 32 
broadcast lists, Auto redial, Journal, Confi rmation 
reports, Secure receive, Fax reroute, Broadcast 
fax, Delayed fax, Memory receive, Receive to USB 
thumb drive, Polling, 31 Fax Mailboxes, fax answer-
ing machine, SMS (Short Message Service)*
Optional
Confi gure the Phaser 3100MFP to meet your specifi c 
needs with a range of optional accessories.
Fax features:
USB-DECT (Digital Enhanced Cordless Technology) 
•	
Base* for simultaneous fax/wireless telephone 
functionality over shared phone line 
*Not available in all regions.
Xerox Phaser 3100 MFP Confi gurations
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							Xerox Phaser 3100MFP Evaluator Guide     5
Section 2: Evaluating Multifunction Printers
Overview
Based on continuous study of our customers’ productivity requirements, Xerox recommends that the following  
criteria be used when evaluating which black-and-white laser MFP to purchase for your office.  
Ease of Installation, Management, and Use
Does the MFP offer an installation process simple enough for nontechnical users? Does it 
include helpful tools that simplify day-to-day management? How does the MFP ease the 
demands of daily use?
Productivity
Can the MFP keep up with the demands of your daily and monthly workloads?
Versatility
Does the MFP deliver the range of capabilities your office requires?
This section examines each of the above evaluation criteria in greater detail, covering 
the specific features and performance attributes you should look for in a black-and-white 
MFP. When the same criteria are used to evaluate every device under consideration, you’ll 
see how the Phaser 3100MFP excels against other manufacturers’ products.
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							6     Xerox Phaser 3100MFP Evaluator Guide
Evaluate Ease of Installation, Management and Use
Most small-office environments don’t have IT resources on staff, so office equipment must be simple and easy to install. Is ongoing 
MFP management eased by tools provided by the vendor? In small offices, ease of use is a critical attribute of the equipment you 
deploy — the MFP must be easy to learn and use, with simple user interfaces that help employees access features, program jobs, and 
stay focused on producing great work.
Ease of Installation
Fast, Simple Setup
Easy installation starts with unpacking the device and ends when it’s powered up and 
ready for use. The Phaser 3100MFP is easily removed from its packaging and, at just over 
25 pounds, can be safely placed in the office by almost anyone. It’s also small enough to 
fit on a desk or into any space-constrained office. The included quick install guide helps 
the user install optional accessories, connect the printer to the computer and a power 
source, and power-up the device. Settings such as language selection and feature setup 
are completed at the Phaser 3100MFP’s intuitive front-panel user interface.
Easy Driver Deployment
Xerox includes an installation CD that features an easy, wizard-based driver-installation 
process. If preferred, print and scan drivers can also be easily downloaded from the  
Xerox website. 
Xerox Office Services
Lastly, Xerox offers a host of productivity-enhancement services for managing an office’s 
document output and asset infrastructure. These services deliver measurable business 
results by leveraging a powerful set of office technologies, business processes, method-
ologies and software tools to reduce costs and improve productivity. These offerings are 
summarized in Section 3 of this guide.
Ease of Management
The Phaser 3100MFP includes Companion Pro device management software, which helps 
you manage your scan, print and fax settings, and phonebook, and enables you to update 
the system firmware.
Also, whether at your desk or at the device’s front panel, current information is avail-
able on every job the MFP processes as well as in-depth device status. See the list of jobs 
currently in the print queue, how many faxes have been sent that day, paper status, and 
total-page-output counts via the Phaser 3100MFP print driver or the device’s front panel.
How the Xerox Phaser 3100MFP exceeds the ease of installation, managemen\
t and use requirements:
The InstallShield Wizard helps users 
quickly install and configure the  
Phaser 3100MFP multifunction printer.
The included Companion Pro device 
management software keeps track of 
the Phaser 3100MFP’s consumable 
levels.
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							Xerox Phaser 3100MFP Evaluator Guide     7
Also, consider consumables. The Phaser 3100MFP features an integrated print cartridge 
that minimizes the number of consumables you’ll need to change. 
You have two options when purchasing print cartridges for the Phaser 3100MFP:Standard-capacity print cartridge
•	  — lower-cost cartridge for price-sensitive offices, 
with a 2,200-page capacity*
High-capacity print cartridge
•	  — maximizes the time between consumables purchases, 
with a 4,000-page capacity*
*Average standard pages. Declared yield in accordance with ISO/IEC 19752. Yield will vary based on image, area 
coverage and print mode. 
Ease of Use
The front panel interface on the Phaser 3100MFP provides simple access to copy, scan, 
fax and administration features. Device functions are controlled by a selection of buttons, 
including one-button access to copy, scan and fax menus, plus a full keyboard for easy 
text entry. More advanced features are accessed with four navigation buttons that select 
programming attributes in the two-line LCD display. Access print-quality settings, such 
as contrast and resolution, and switch to economical “Toner Saver” printing at the easy 
touch of a button. 
For normal copy jobs that require no special settings, simply place the original on  
the platen or in the ADF and press the green button — the copy is on its way in just  
two steps. 
Administrative features include reports, device setup settings, and device maintenance.
The Phaser 3100MFP print driver — with a clear, graphical user interface — provides an 
easy, intuitive way to interact with the system. 
The Phaser 3100MFP/X fax configura-
tion includes a full keyboard for easy 
text entry.
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							8     Xerox Phaser 3100MFP Evaluator Guide
Evaluate Productivity
When evaluating an MFP’s overall productivity, consider its level of performance — including print and copy speeds, as well as first-
page-out time — and determine whether the device will easily handle the average print jobs (typically 3 to 5 pages long) of a busy 
individual or small workgroup. Does the system offer the media flexibility to support the variety of jobs you’ll ask it to perform?
Performance
The Phaser 3100MFP has the power to support either one employee or a small group 
in office environments. With print and copy output speeds up to 21 ppm, the Phaser 
3100MFP makes quick work of your day-to-day workloads. Additionally, first-page-out 
times as fast as 13 seconds for printing and 8.5 seconds for copying minimize the time 
spent waiting for your jobs to start. The 50-sheet automatic document feeder (ADF) on 
the 3100MFP/X configuration makes scanning multipage originals for copying, scanning 
or faxing easy. With multiple scan destination options — including Scan to Desktop and 
Scan to USB thumb drive — the Phaser 3100MFP helps you digitize documents for edit-
ing and distributing. 
Media Support and Capacity
The Phaser 3100MFP supports a range of paper sizes and weights to handle the range 
of your employees’ tasks. A wide range of paper sizes — from 5.6 x 5.8 in. to 8.5 x 14 in. 
along with custom sizes in the single-sheet Bypass Tray — makes it easy to print a variety 
of office documents on various media types, including plain paper, envelopes, labels, card 
stock and transparencies. The Main Tray supports paper weights from 16 pounds to 28 
pounds; the ADF supports paper weights from 16 pounds to 24 pounds; the bypass tray 
supports paper weights up to 43 pounds for heavier paper stock.
The Phaser 3100MFP also has the media capacity to avoid interruptions and keep you 
productive, with a 250-sheet paper capacity to handle your day-to-day print volumes.
How the Xerox Phaser 3100MFP exceeds the productivity requirement:
Images can be scanned directly 
from the Phaser 3100MFP to any 
USB memory drive via the USB 
port, conveniently located on the 
front of the device.
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							Xerox Phaser 3100MFP Evaluator Guide     9
Copy Features
The Phaser 3100MFP copies black-and-white documents at speeds of up to 21 ppm. 
Paired with the 50-sheet ADF, the Phaser 3100MFP helps you quickly process multipage 
originals. Advanced features — including ID Card Copy, collation, N-up, reduce/enlarge, 
poster copying, manual two-sided copying, and ECO Copy (toner save mode) — make this 
a versatile copier for the desktop.
Print Features
With black-and-white print speeds of up to 21 ppm, as well as a first-page-out time of less 
than 13 seconds, the Phaser 3100MFP provides the printing performance to support a 
busy user or small workgroup. From start to finish, the average three-page office print job 
takes less than 20 seconds, letting you quickly move on to the next task. Its list of print 
features includes watermarks, N-up and overlays. 
The Phaser 3100MFP also comes with the flexibility to function in virtually any office 
environment, with included print drivers for Microsoft, Mac and Linux.
Scan Features
The Phaser 3100MFP/X configuration delivers helpful scanning features, standard, includ-
ing color scanning, scan to PC via USB connection, and scan to USB thumb drive. The 
50-sheet ADF eases multipage-document scanning tasks, and up to 4800 x 4800 inter-
polated dpi resolution delivers sharp images. In addition, Nuance
® PaperPort® SE 11.0 
software eases the process of scanning, distributing and organizing scanned images. 
Fax Features
The Phaser 3100MFP/X configuration offers fax functionality that includes a 33.6 Kbps 
transmission speed and M, MR, MMR and JBIG compression formats. Its feature set 
includes 250 speed dial settings, 31 Mailboxes, auto redial, broadcast fax, delayed fax, 
priority fax, server fax and receive to USB thumb drive. Two key fax features include:
PC Fax Send
•	  — transmits paperless faxes directly from your PC via USB; 
Secure Fax Receive
•	  — keeps private faxes secure until released at the device by the 
intended recipient.
Evaluate Versatility
When evaluating an MFP’s versatility, determine whether its feature set will not only increase your efficiency, but also help you con-
solidate older office devices. Does the MFP include print and copy speeds and features needed to support your work volumes? Have 
you considered the ways in which the MFP’s scanning features help streamline company workflows? Does your company still require 
fax capabilities? 
How the Xerox Phaser 3100MFP exceeds the versatility requirement:
Scan to PC lets a user adjust the 
image quality before scanning a 
document to his or her desktop. 
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							10     Xerox Phaser 3100MFP Evaluator Guide
Section 3: Configurations, Specifications, Supplies, Support and 
Additional Information Sources 
Configuration Summary
The following sections provide details about the various Phaser 3100MFP configurations, available options and supplies, and more 
helpful information. 
Phaser 3100MFP/SPhaser 3100MFP/X
SpeedUp to 21 ppm (Letter) / 20 ppm (A4)
Duty CycleUp to 10,000 pages / month; Recommended Average Monthly Print Volume: Up to 3,000 pages
Paper Handling  Paper input Standard Platen Automatic Document Feeder: 50 sheets;  
Custom sizes: 5.6 x 5.8 in. to 8.5 x 14 in. / 142 x 147 mm to 216 x 356 \
mm
Main Tray: 250 sheets; Sizes: Letter, Legal, A4, A5 
Bypass Tray: 1 sheet; Sizes: Letter, Legal, A4, A5, B5, Executive, A6
Paper output 50 sheets
Copy First-page-out time  As fast as 8.5 seconds
Resolution (max) Up to 600 x 600 dpi
Copy features Collation*, ID Card Copy, N-up*, Poster, Toner save mode (ECO Copy), Reduce/Enlarge, Manual two-sided, Clone, Auto Fit
Print  First-page-out-time As fast as 13 seconds
Resolution (max) Up to 600 x 600 dpi
Memory 32 MB
Connectivity USB 2.0
Language support Host-Based
Print features Watermarks, N-up, Overlays, calendars*
Scan Scan destinations   Scan to desktop, Scan to USB memory drive, Scan to TWAIN/WIA applications
Scan features    Up to 4800 x 4800 interpolated dpi, 600 x  600 optical dpi, Color Scanning,  
Nuance
® PaperPort® SE 11.0
FaxNA Embedded fax (33.6 Kbps with M/MR/MMR/JBIG compression), PC Fax
Fax features    NASecure Fax Receive, up to 250 number directory/32 broadcast lists, 31 
Mailboxes, Polling, Auto redial, confirmation reports, broadcast fax, memory  receive, Delayed fax, Fax answering machine, Fax rerouting,   Receive to USB memory drive
Warranty One-year depot warranty, Xerox Total Satisfaction Guarantee
* On 3100MFP/X configuration
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