Xerox Phaser 3125N User Manual

							Basic Printing
17
Extras Tab
You can select output options for your document. See “Printing 
a Document” on page 13 for more  information about accessing 
the printer properties.
Click the 
Extras tab to access the following feature:  
Watermark
You can create a background text  image to be printed on each 
page of your document. 
For details, see “Using Watermarks” on 
page 22.
Overlay
Overlays are often used to take  the place of preprinted forms and 
letterhead paper. 
For details, see “Using Overlays” on page 23.
Output Options
•Print Subset: You can set the sequence in which the pages 
print. Select the print or der from the drop-down list.
- 
Normal(1,2,3): Your printer prints al l pages from the first 
page to the last page.
- 
Reverse All  Pages(3,2,1): Your printer prints all pages from 
the last page to the first page.
- 
Print Odd Pages: Your printer prints  only the odd numbered 
pages of the document.
- 
Print Even Pages: Your printer prin ts only the even 
numbered pages of the document.
•
Use Printer Fonts: When Use Printer Fonts is checked, the 
printer uses the fonts that are  stored in its memory (resident 
fonts) to print your document, rather than downloading the 
fonts used in your document. Because downloading fonts takes 
time, selecting this option can speed up your printing time. 
When using Printer fonts, the pr inter will try to match the fonts 
used in your document to those stored in its memory. If, 
however, you use fonts in your do cument that are very different 
from those resident in the prin ter, your printed output will 
appear very different from what it looks like on the screen.  
This feature is available only when you use the PCL 
printer driver.
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Troubleshooting Tab
Click the Troubleshooting tab to access the following feature:
Printer Information Page
To print information pages or to perform diagnostic actions, 
select an item from the list below and click 
Print
Web Links
If you have an Internet conne ction and a browser installed, 
click one of the web links to connect to a web page directly from 
the driver.
About
Use the About tab to display the copyright notice and the 
version number of the driver.
Printer Tab
If you access printer properties through the Printers folder, 
you can view the 
Printer tab. You can set the printer 
configuration.
The following procedure is for  Windows XP. For other Windows 
OS, refer to the corresponding Windows Users Guide or online 
help.
1Click the Windows Start menu. 
2Select Printers and Faxes.
3Select your printer driver icon. 
4Right-click on the printer driver icon and select 
Properties.
5Click the Printer tab and set the options.  
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							Basic Printing
18
Using a Favorite Setting  
The Favorites option, which is visible on each properties tab, 
allows you to save the current properties settings for future 
use. 
To  s a v e  a  
Favorites item:
1Change the settings as needed on each tab. 
2Enter a name for the item in the Favorites input box. 
3Click Save. 
When you save 
Favorites, all current driver settings are 
saved.
To use a saved setting, select the item from the 
Favorites drop 
down list. The printer is now  set to print according to the 
Favorites setting you selected. 
To delete a Favorites item, select it from the list and click 
Delete. 
You can also restore the printe r driver’s default settings by 
selecting 
Printer Default from the list. 
Using Help
Your printer has a help screen that  can be activated by clicking 
the 
Help button in the printer properties window. These help 
screens give detailed information about the printer features 
provided by the printer driver.
You can also click   from the up per right corner of the window, 
and then click on any setting. 
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							Advanced Printing
19
4Advanced Printing
This chapter explains printing options and advanced printing 
tasks. 
NOTE: 
• Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use. 
However the composition of the printer properties window is 
similar.
• If you need to know the exact  name of your printer, you can 
check the supplied CD-ROM.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up  Printing)
•Printing Posters
•Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One 
Sheet of Paper (N-Up Printing) 
You can select the number of pages to print on a single sheet 
of paper. To print more than one page per sheet, the pages will 
be reduced in size and arranged in the order you specify. You 
can print up to 16 pages on one sheet.  
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13.
2From the Layout tab, choose Multiple Pages per Side in 
the 
Layout Type drop-down list. 
3Select the number of pages you want to print per sheet 
(1, 2, 4, 6, 9, or 16) in the 
Pages per Side drop-down 
list.
4Select the page order from the Page Order drop-down 
list, if necessary.
 
Check Print Page Border to print a border around each 
page on the sheet. 
5Click the Paper tab, select the paper source, size, and 
type.
6Click OK and print the document. 
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							Advanced Printing
20
Printing Posters
This feature allows you to print a single-page document onto 4, 
9, or 16 sheets of paper, for the purpose of pasting the sheets 
together to form one poster-size document.
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13.
2Click the Layout tab, select Poster Printing in the 
Layout Type drop-down list.
3Configure the poster option:
You can select the page layout from 
Poster, 
Poster, or Poster. If you select 
Poster, the output will be automatically stretched 
to cover 4 physical pages. 
Specify an overlap in millimeters or inches to make it 
easier to pasting th e sheets together. 
4Click the Paper tab, select the paper source, size, and 
type.
5Click OK and print the document. You can complete the 
poster by pasting the sheets together. 
0.15 inches
0.15 inches
Printing Booklets 
This printer feature allows you to  print your document on both 
sides of the paper and arranges the pages so that the paper can 
be folded in half after printing to produce a booklet. 
1To change the print settings from your software 
application, access the printer properties. See “Printing a 
Document” on page 13.
2From the Layout tab, choose Booklet Printing from the 
Type drop-down list. 
NOTE: The booklet printing option is available when A4, 
Letter, Legal, or Folio size is selected in the 
Size option on the 
Paper tab.
3Click the Paper tab, and select the paper source, size, and 
type.
4Click OK and print the document.
5After printing, fold and staple the pages. 
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							Advanced Printing
21
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing, 
decide how you want your document oriented.
The options are:
•Printer Setting, if you select this option, this feature is 
determined by the setting you’ve made on the control 
panel of the printer. 
If this option does not appear, 
your printer does not have this feature.
•None
•Long Edge, which is the conventional layout used in 
book binding.
•
Short Edge, which is the type ofte n used with calendars.
•
Reverse Duplex, allows you to select general print 
order compare to duplex print order. 
If this option does 
not appear, your printer does not have this feature.
NOTE: 
• Do not print on both sides of labels, transparencies,  envelopes, or thick paper. Paper jamming and damage to the 
printer may result. 
• To use double-sided printing,  you can use only the following 
paper sizes: A4, Letter, Legal, Oficio and Folio, with a weight 
of 20~24 lbs (75~90 g/m²). 
1To change the print settings from your software 
application, access printe r properties. “Printing a 
Document” on page 13.
2From the Layout tab, select the paper orientation.
3From the Double-sided Printing(Manual) section, 
select the binding option you want.     
4Click the Paper tab and select the pa per source, size, and 
type.
5Click OK and print the document.
NOTE: If your printer does not have a duplex unit, you should 
complete the printing job manua lly. The printer prints every 
other page of the document first.  After printing the first side of 
your job, the Printing Tip wi ndow appears. Follow the on-
screen instructions to complete the printing job.
 Long Edge▲ Short Edge▲
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Printing a Reduced or Enlarged 
Document 
You can change the size of a page
’s content to appear larger or 
smaller on the printed page. 
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13. 
2From the Paper tab, select Reduce/Enlarge in the 
Printing Type drop-down list. 
3Enter the scaling rate in the Percentage input box.
You can also click the   or   button.
4Select the paper source, size, and type in Paper Options. 
5Click OK and print the document. 
Fitting Your Document to a 
Selected Paper Size
This printer feature allows you to scale your print job to any 
selected paper size regardless of  the digital document size. This 
can be useful when you want to  check fine details on a small 
document. 
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13.
2From the Paper tab, select Fit to Page in the Printing 
Type
 drop-down list. 
3Select the correct size from the Target Page drop-down 
list.
4Select the paper source, size, and type in Paper Options.
5Click OK and print the document.
A
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							Advanced Printing
22
Using Watermarks
The Watermark option allows you to print text over an existing 
document. For example, you may want to have large gray 
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally 
across the first page or all pages of a document. 
There are several predefined watermarks that come with the 
printer, and they can be modifi ed, or you can add new ones to 
the list. 
Using an Existing Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13. 
2Click the Extras tab, and select the desired watermark 
from the 
Watermark drop-down list. You will see the 
selected watermark in the preview image. 
3Click OK and start printing. 
NOTE: The preview image shows how the page will look when 
it is printed.
Creating a Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13. 
2Click the Extras tab, and click the Edit button in the 
Watermark section. The Edit Watermark window 
appears. 
3Enter a text message in the Watermark Message box. 
You can enter up to 40 characters. The message displays 
in the preview window.
When the 
First Page Only box is checked, the watermark 
prints on the first page only.
4Select watermark options. 
You can select the font name, style, size, or grayscale level 
from the 
Font Attributes section and set the angle of the 
watermark from the 
Message Angle section. 
5Click Add to add a new watermark to the list.   
6When you have finished editing, click OK and start 
printing. 
To stop printing the watermark, select 
 from 
the 
Watermark drop-down list. 
Editing a Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13. 
2Click the Extras tab and click the Edit button in the 
Watermark section. The Edit Watermark window 
appears.
3Select the watermark you want to edit from the Current 
Watermarks
 list and change the watermark message and 
options. 
4Click Update to save the changes.
5Click OK until you exit the Print window. 
Deleting a Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 13.
2From the Extras tab, click the Edit button in the 
Watermark section. The 
Edit Watermark window 
appears. 
3Select the watermark you want to delete from the Current 
Watermarks
 list and click Delete. 
4Click OK until you exit the Print window.
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							Advanced Printing
23
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard 
disk drive (HDD) as a special file format that can be printed on 
any document. Overlays are often used to take the place of 
preprinted forms and letterhead paper. Rather than using 
preprinted letterhead, you can create an overlay containing the 
exact same information that is currently on your letterhead. To 
print a letter with your company’s letterhead, you do not need 
to load preprinted letterhead pape r in the printer. You need only 
tell the printer to print the letterhead overlay on your 
document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay 
containing your logo or image.
1Create or open a document cont aining text or an image for 
use in a new page overlay. Position the items exactly as 
you wish them to appear when printed as an overlay.
2To save the document as an overlay, access printer 
properties. See “Printing a Document” on page 13.
3Click the Extras tab, and click Edit button in the Overlay 
section. 
4In the Edit Overlay window, click Create Overlay. 
5In the Create Overlay window, type a name of up to eight 
characters in the 
File name box. Select the destination 
path, if necessary. (The  default is C:\Formover).
6Click Save. The name appears on the Overlay List box. 
7Click OK or Yes to finish creating. 
The file is not printed. Instead it is stored on your 
computer hard disk drive. 
NOTE: The overlay document size must be the same as the 
documents you print with the overlay. Do not create an overlay 
with a watermark. 
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with 
your document. To print an overlay with a document:
1Create or open the document you want to print. 
2To change the print settings from your software 
application, access printer 
properties. See “Printing a 
Document” on page 13. 
3Click the Extras tab. 
4Select the desired overlay from the Overlay drop-down 
list box. 
5If the overlay file you want does not appear in the 
Overlay list, click Edit button and Load Overlay, and 
select the overlay file. 
If you have stored the overlay file you want to use in an 
external source, you can also  load the file when you access 
the 
Load Overlay window. 
After you select the file, click 
Open. The file appears in the 
Overlay List box and is available for printing. Select the 
overlay from the 
Overlay List box. 
6If necessary, click Confirm Page Overlay When 
Printing
. If this box is checked, a message window 
appears each time you submit a document for printing, 
asking you to confirm your wish  to print an overlay on your 
document. 
If this box is not checked and an overlay has been 
selected, the overlay automatically prints with your 
document. 
7Click OK or Yes until printing begins. 
The selected overlay downloads with your print job and 
prints on your document. 
NOTE: The resolution of the overlay document must be the 
same as that of the document yo u will print with the overlay. 
Deleting a Page Overlay
You can delete page overlays that you no longer use. 
1In the printer properties window, click the Extras tab. 
2Click the Edit button in the Overlay section. 
3Select the overlay you want to delete from the Overlay 
List
 box. 
4Click Delete Overlay. 
5When a confirming message  window appears, click Yes.
6Click OK until you exit the Print window.
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							Using Utility Applications (Phaser 3125/B, 3125/N only)
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5Using Utility Applications
(Phaser 3125/B, 3125/N only)
If an error occurs while printing, the Status Monitor window 
appears, showing the error. 
NOTES:
• To use the this program, you need:
- Windows 98 or higher (Windo ws NT 4.0 can be used only 
for network-supported printers.) To check for Operating 
System(s) that are compatible with your printer, refer to 
Printer Specifications in your Printer User’s Guide.
- Internet Explorer version 5.0  or higher for flash animation 
in HTML Help.
• If you need to know the exact  name of your printer, you can 
check the supplied CD-ROM.
Using Printer Settings Utility
Using the Printer Settings Utility, you can configure and check 
print settings. 
1from the Start menu, select Programs or All Programs  
→ Xerox Phaser 3125 → Printer Settings Utility.
2Change the settings. 
3To send the changes to the printer, click the Apply button.
Using Onscreen Help
For more information about Printer Settings Utility, click   . 
Opening the Troubleshooting 
Guide
Double click the Status Monitor  icon on the Windows task bar.
Or, from the 
Start menu, select Programs or All Programs  
→ Xerox Phaser 3125 → Troubleshooting Guide.
Changing the Status Monitor 
Program Settings
Select the Status Monitor icon on the Windows task bar and 
right-click on the Status  Monitor icon. Select 
Options.
The following window opens.
•Display when job is finished for network printer shows 
the Status Monitor balloon when your job is complete. 
•
Display when error occurs during printing shows the 
Status Monitor balloon when an error occurs during 
printing.
•
Schedule an automatic  status checking every allows 
the computer to update the printer status regularly. 
Setting the value close to 1 second causes the computer 
to check the printer status more frequently, thereby 
allowing a faster response to any printer error.
Double click this icon.
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							Using Windows PostScript Driver (Phaser 3125/B, 3125/N only)
25
6Using Windows 
PostScript Driver
(Phaser 3125/B, 3125/N only)
If you want to use the PostScript driver provided with your 
system CD-ROM to print a document.
PPDs, in combination with the Po stScript driver, access printer 
features and allow the computer to communicate with the 
printer. An installation program for the PPDs is provided on the 
supplied software CD-ROM. 
This chapter includes:
Printer Settings
You can use the printer properties  window, which allows you to 
access all of the printer options you need when using your 
printer. When the printer prop erties are displayed, you can 
review and change the settings needed for your print job. 
Your printer properties window may differ, depending on your 
operating system. This Software User’s Guide shows the 
Properties window for Windows XP.
Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use.
NOTES:
• Most Windows applications will  override settings you specify 
in the printer driver. Change all print settings available in the 
software application first, an d change any remaining settings 
using the printer driver. 
• The settings you change remain in effect only while you are  using the current program. 
To make your changes 
permanent, make them in the Printers folder. 
• The following procedure is for Windows XP. For other  Windows OS, refer to the corresponding Windows Users 
Guide or online help.
1. Click the Windows 
Start button.
2. Select  Printers and Faxes .
3. Select  your printer driver icon .
4. Right-click on the printer driver icon and select 
Printing Preferences .
5. Change the settings on each tab, click OK.
Advanced
You can use advanced settings by clicking the Advanced 
button.
 
•Paper/Output this option allows you to select the size of the 
paper loaded in the tray.
•
Graphic this option allows you to adjust the print quality for 
your specific printing needs.
•
Document Options this options allow you to set the PostScript 
options or printer features.
Using Help
You can click   from the upper right corner of the window, and 
then click on any setting. 
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							Sharing the Printer Locally
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7Sharing the Printer 
Locally
You can connect the printer directly to a selected computer, 
which is called “host computer,” on the network. 
The following procedure is for  Windows XP. For other Windows 
OS, refer to the corresponding Wi ndows Users Guide or online 
help.
NOTES: 
• Check the Operating System(s) that are compatible with  your printer. Please refer to the OS Compatibility section of 
Printer Specifications in your Printer User’s Guide.
• If you need to know the exact  name of your printer, you can 
check the supplied CD-ROM.
Setting Up a Host Computer
1Start Windows. 
2From the Start menu select Printers and Faxes. 
3Double-click your printer driver icon. 
4From the Printer menu, select Sharing. 
5Check the Share this printer box.
6Fill in the Shared Name field, and then click OK.
Setting Up a Client Computer
1Right-click the Windows Start button and select Explorer. 
2Open your network folder in the left column. 
3Click the shared name. 
4From the Start menu select Printers and Faxes.
5Double-click your printer driver icon. 
6From the Printer menu, select Properties. 
7From the Ports tab, click Add Port. 
8Select Local Port and click New Port. 
9Fill in the Enter a port name field with the shared name. 
10Click OK and click Close. 
11Click Apply and click OK. 
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