Xerox Phaser 3500N User Manual

							Envelopes
Phaser® 3500 Laser Printer
26
Printing Envelopes
Note
Some wrinkling or embossing may occur when printing envelopes.
1.Insert the envelopes face up with the top of the envelope to the left as you view the front 
of the tray. Adjust the guides to match the size of the envelopes. Maximum capacity is 10 
envelopes.
2.On the printer’s control panel:
a.Press the Menu button, select Printer Setup, then press the OK button.
b.Press the OK button to select Paper Handling.
c.Select Tr a y  1  S i z e, then press the OK button.
d.Select the envelope size, then press the OK button.
e.Press the Cancel button to return to the main menu.
3.On the printer’s control panel:
a.Press the Menu button, select Printer Setup, then press the OK button.
b.Press the OK button to select Paper Handling.
c.Select Tr a y  1  Ty p e, then press the OK button.
d.Select Envelope, then press the OK button.
e.Press the Cancel button to return to the main menu.
4.In the printer driver, select Tray 1 as the paper source.
5.Print a test envelope from your application to confirm that the orientation of your envelope 
is correct.
For information, see the Quick Reference Guide that came with your printer. The Quick 
Reference Guide can also be found at www.xerox.com/office/3500support
.
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							Labels
Phaser® 3500 Laser Printer
27
Labels
Labels can be printed only from Tray 1 (MPT). The maximum number of sheets that can be 
loaded in Tray 1 (MPT) is 25. 
Guidelines
„Use only labels recommended for laser printers.
„Do not use vinyl labels.
„Verify that the labels’ adhesive material can tolerate fusing temperatures of 200° C 
(392° F) for 0.1 second.
„Do not use any sheets where labels are missing; it may damage printer components.
„Store unused labels flat in their original packaging. Leave the labels inside the original 
packaging until ready to use. Return any unused labels to the original packaging and reseal 
it for protection.
„Do not store labels in extremely dry or humid conditions or extremely hot or cold 
conditions. Storing them in extreme conditions may cause print quality problems or cause 
them to jam in the printer. 
„Rotate stock frequently. Long periods of storage in extreme conditions can cause the 
labels to curl and jam the printer.
„Print only on one side of the sheet of labels.
Printing Labels
If your application has a setting for labels, use it as a template. 
1.Insert the labels into Tray 1 (MPT). Place the labels face up with the top of the sheet 
entering the printer first. Adjust the guides to match the size of the sheet. 
2.On the printer’s control panel:
a.Press the Menu button, select Printer Setup, then press the OK button.
b.Press the OK button to select Paper Handling.
c.Select Tr a y  1  S i z e, then press the OK button.
d.Select Letter or A4, then press the OK button.
e.Press the Cancel button to return to the main menu.
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							Custom Size Paper
Phaser® 3500 Laser Printer
28 3.On the printer’s control panel:
a.Press the Menu button, select Printer Setup, then press the OK button.
b.Press the OK button to select Paper Handling.
c.Select Tr a y  1  Ty p e, then press the OK button.
d.Select Labels, then press the OK button.
e.Press the Cancel button to return to the main menu.
4.In the printer driver, select Tray 1 as the paper source.
Custom Size Paper
Print custom size paper or specialty media in Tray 1 (MPT).
You can print on custom size paper within these dimensions:
Loading Custom Size Paper in Tray 1 (MPT)
1.Insert the custom size paper into Tray 1 (MPT). Adjust the guides to match the size of the 
paper. Place the side to be printed face up with the top of the page entering the printer 
first.
2.On the printer’s control panel:
a.Press the Menu button, then select Printer Setup, then press the OK button.
b.Press the OK button to select Paper Handling.
c.Select Tr a y  1  S i z e, then press the OK button.
d.Select Custom, then press the OK button.
1-sided Manual 2-sided
„Width = 76.2~215.9 mm (3~8.5 in.) 
„Length = 127~355.6 mm (5~14 in.)
„Width = 76.2~215.9 mm (3~8.5 in.) 
„Length = 127~355.6 mm (5~14 in.)
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							Advanced Options
Phaser® 3500 Laser Printer
29 e.Select Custom X, then press the OK button.
f.Press the Down Arrow or Up Arrow button to set the paper size, then press 
the OK button.
g.Select Custom Y, then press the OK button.
h.Press the Down Arrow or Up Arrow button to set the paper size, then press 
the OK button.
i.Press the Cancel button to return to the main menu.
3.In the printer driver, select Tray 1 as the paper source.
Advanced Options
Printing Multiple Pages to a Single Sheet (N-Up)
When printing a multiple-page document, you can print more than one page on one side of a 
single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.
To print multiple pages on a single sheet of paper in a supported driver:
„Windows 98 or Windows Me PostScript driver:
On the Paper tab, select the number of pages per sheet under Layout, and click OK to 
save your choice.
„Windows 2000, Windows XP, or Windows Server 2003 PostScript driver:
On the Layout tab, select the number of pages per sheet from the Pages Per Sheet 
drop-down list, and click OK to save your choice. 
XY
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							Advanced Options
Phaser® 3500 Laser Printer
30
„Windows NT4.0 PostScript driver:
On the Page Setup tab, click the Advanced button and select the number of pages per 
sheet from the Page Layout (N-up) Option drop-down list in the Document Options 
section. Click OK to save your choices.
„Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows NT4.0, or 
Windows Server 2003 PCL6 driver
:
On the Layout tab, click the More Layout Options button, select Multiple Pages per 
Side, and select the number of pages per sheet from the Pages per Side drop-down list. If 
necessary, select the page order from the Page Order drop-down list, and/or check Print 
Page Border to print a border around each page on the sheet. Click OK to save your 
choices.
Note
Page Order and Print Page Border are enabled only when the number of pages per 
sheet is 2, 4, 6, 9, or 16.
„Mac OS 9.x PostScript driver:
In the printer driver, click the pull-down menu for General and select the number of pages 
per sheet.
„Mac OS X, version 10.2 and higher PostScript driver:
In the printer driver, click on the pull-down menu and select Layout. Select the number of 
pages per sheet from the Pages per Sheet pull-down list. Select the type of border desired 
for each page on the sheet from the Border pull-down list.
Scaling
You can reduce or enlarge your page images when they are printed by selecting a scaling 
value. The default is 100 percent. 
To select scaling in a supported driver:
„Windows 98 or Windows Me PostScript driver:
On the Graphics tab, select a percentage between 25 and 400 for your print job from the 
Scaling input box, and click OK to save your choices.
50% 100% 200%
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							Advanced Options
Phaser® 3500 Laser Printer
31
„Windows 2000, Windows XP, or Windows Server 2003 PostScript driver:
On the Layout tab, click the Advanced button and select a percentage between 1 and 
1000 for your print job from the Scaling input box in the Graphic section. Click OK to 
save your choices.
„Windows NT4.0 PostScript driver:
On the Page Setup tab, click the Advanced button and select a percentage between 1 and 
1000 for your print job from the Scaling input box in the Graphics section. Click OK to 
save your choices.
„Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows NT4.0, or 
Windows Server 2003 PCL6 driver
:
Fit to Page:
On the Layout tab, click the More Layout Options button, select Fit to Page, then set the 
correct size from the Ta r g e t  P a g e  drop-down list. Click OK to save your choices.
Reduce/Enlarge:
On the Layout tab, click the More Layout Options button, select Reduce/Enlarge, then 
specify a percentage between 25 and 400 for your print job from the Percentage input 
box. Click OK to save your choices. 
„Mac OS 9.x or Mac OS X, version 10.2 and higher PostScript driver:
In Page Setup, specify a percentage for your print job in Scale.
Printing Booklets
With two-sided printing, you can print a document in the form of a small book. Create 
booklets with any paper size that is supported for 2-sided (duplex) printing. For more 
information on paper types, weights, and sizes, see “Supported Paper” on page 12.
Note
A duplex unit must be installed on your printer to perform automatic 2-sided printing. The 
Phaser 3500B and Phaser 3500N configurations may be upgraded to include this feature. 
Make sure that the installed duplex unit is set in the Windows printer properties window. 
For details, see page 20.
To print booklets in a supported driver:
„Windows 2000, Windows XP, or Windows Server 2003 PostScript driver:
On the Layout tab, select Portrait or Landscape under Orientation, select Flip on Long 
Edge or Flip on Short Edge under Print on Both Sides, select Front to Back under 
Page Order, and select Booklet from the Pages Per Sheet drop-down list. Click OK to 
save your choices. 
„Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows NT4.0, or 
Windows Server 2003 PCL6 driver
:
On the Layout tab, click the More Layout Options button, and select Booklet Printing. 
Click OK to save your choice.
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							Advanced Options
Phaser® 3500 Laser Printer
32
Printing Posters
Poster printing allows you to print large, multiple-sheet versions of your page.
To print posters in a supported driver:
„Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows NT4.0, or 
Windows Server 2003 PCL6 driver
:
On the Layout tab, click the More Layout Options button, select Poster and set the Page 
Layout and Overlap values. If you select Custom from the Page Layout drop-down list, 
set the desired scale rate in the Scale Factor input box. Click OK to save your choices. 
Printing Negative and Mirror Images
You can print a page as a negative image (reverses the light and dark areas in your printed 
image) or a mirror image (flips images horizontally on pages when printed).
To print negative images or mirror images in a supported driver:
„Windows 98 or Windows Me PostScript driver:
On the Graphics tab, select the Print as a Negative Image checkbox or the Print as a 
Mirror Image checkbox under Special and click OK to save your choice.
„Windows 2000, Windows XP, or Windows Server 2003 PostScript driver:
On the Layout tab, click the Advanced button, select PostScript Options in the 
Document Options section, and select Ye s or No for the Mirrored Output drop-down 
list or the Negative Output drop-down list. Click OK to save your choice.
„Windows NT4.0 PostScript driver:
On the Page Setup tab, click the Advanced button, select Postscript Options in the 
Document Options section, and select Ye s or No for the Mirrored Output drop-down 
list or the Negative Output drop-down list. Click OK to save your choice.
„Mac OS 9.x PostScript driver:
„In Page Setup, click Options. 
„In the PSPrinter Options dialog box, under Visual Effects, select Flip Horizontal, 
Flip Vertical, or Invert Image.
Negative Image  Mirror Image
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							Advanced Options
Phaser® 3500 Laser Printer
33
Printing Watermarks
A watermark is additional text that can be printed across one or more pages. For example, terms 
like Draft, Confidential, Date, or Version that you might stamp on a page before distribution, 
can be inserted as a watermark.
In some Windows drivers you can:
„Create a watermark
„Edit an existing watermark’s text, color, location, and angle
„Place a watermark on either the first page or every page of a document
„Print the watermark in the background
„Print the text of the watermark as an outline (instead of filled text)
Note
Not all applications support watermark printing.
To select, create, and edit watermarks using a supported Windows driver:
„Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows NT4.0, or 
Windows Server 2003 PCL6 driver
:
In the printer driver, select the Wa t e r m a r k tab to display the Watermark properties 
window.
Printing Cover Pages
A cover page can be printed as the first page of a document. The printer enables you to choose a 
different paper source for the cover page than for the body of a document. For instance, use 
your company letterhead or colored paper for the first page of a document or report.
Guidelines
„Use any paper tray, within the weight ranges listed in “Supported Paper” on page 12, as the 
source for printing cover pages.
„Verify that the cover page is the same size as the paper used for the rest of your document. 
If you specify a different size in the driver than the tray you select as a cover page source, 
your cover prints on the same paper as the rest of your document.
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							Supplies and Recycling
Phaser® 3500 Laser Printer
34
Printing Cover Pages
To print cover pages in a supported driver:
„Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows NT4.0, or 
Windows Server 2003 PCL6 driver
:
On the Paper tab, select the desired tray to use for the cover from the Cover Page 
drop-down list, then click OK to save your choice.
„Mac OS 9.x PostScript driver:
a.Click Options. 
b.In the Print Options dialog box, under Cover Page, select None, Before, or After 
Document, then click OK to save your choice. 
c.Under Paper Source, click the pull-down menu and select the desired tray to use for 
the cover.
„Mac OS X, version 10.3 PostScript driver: 
a.In the printer driver, click the pull-down menu and select Cover Page.
b.In Printer Cover Page, select None, Before Document, or After Document.
c.In Cover Page Type, click the pull-down menu and make a selection.
d.If necessary, enter additional information in Billing Info to be printed on the cover 
page.
Supplies and Recycling
Supplies
The printer’s control panel displays status messages and warnings as the print cartridge nears 
its replacement time. When the control panel prompts that the toner is low or needs to be 
replaced, verify that you have replacements on hand.
To order supplies, contact your local reseller or go to www.xerox.com/office/3500supplies
.
Configuration Page
The “Configuration Page” displays the status of the toner in the print cartridge. To print the 
“Configuration Page”:
1.On the control panel, press the Menu button, then press the OK button to select 
Information. 
2.Select Info Pages, then press the OK button. 
3.Select Config Page, then press the OK button to print the page. 
Recycling
For information on Xerox supplies recycling programs, go to www.xerox.com/gwa.
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							Overview of Network Setup and Configuration
Phaser® 3500 Laser Printer
35
Connections and Networks
Overview of Network Setup and Configuration
To set up and configure the network:
1.Turn on the printer and the computer.
2.Connect the printer to the network using the recommended hardware and cables.
3.Configure the printer’s network address, which is required to identify the printer on the 
network. 
„Windows operating systems: Run the Installer on the Software and Documentation 
CD-ROM to automatically set the printer’s IP address if the printer is connected to an 
established TCP/IP network. You can also manually set the printer’s IP address on the 
control panel.
„Macintosh systems: Manually set the printer’s network address (for TCP/IP) on the 
control panel.
4.Install the driver software on the computer from the Software and Documentation 
CD-ROM. For information on driver installation, see the section in this chapter for the 
specific operating system you are using.
Note
If the Software and Documentation CD-ROM is not available, you can download the latest 
driver at www.xerox.com/office/drivers
.
Choosing a Connection Method
Connect the printer to the network via Ethernet or USB. Hardware and cabling requirements 
vary for the different connection methods. Cabling and hardware are generally not included 
with your printer and must be purchased separately.
Connecting via Ethernet
Ethernet can be used for one or more computers. It supports many printers and systems on an 
Ethernet network. It also allows you direct access to CentreWare Internet Services (IS). 
CentreWare IS provides a simple interface that enables you to manage, configure, and monitor 
networked printers from your desktop using an embedded web server. For complete 
information about CentreWare IS, click the Help button in CentreWare IS to go to the 
CentreWare IS Online Help.
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