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Xerox Phaser 4600N User Manual

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    							Xerox Phaser 4600/4620
    User Guide51
    4USB Flash Memory
    USB memory devices are available with a variety of memory capacities to give you more room for 
    storing documents. For information about setting up and enabling the USB Port, refer to the System 
    Administrator Guide.
    •Inserting the USB Memory Device on page 52
    •Printing from USB Memory Device on page 53
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    Xerox Phaser 4600/4620
    User Guide 52
    Inserting the USB Memory Device
    Your machine supports USB memory devices with FAT16/FAT32 and sector size of 512 bytes.
    1. Check your USB Memory Device is within specification.
    • You must use only an authorized USB memory device 
    with an A plug type connector.
    • Use only an USB memory device with metal-shielded 
    connector.
    2. Insert the USB memory device into the USB memory port on 
    your machine.
    • Do not remove the USB memory device while it is in use. 
    • If your USB memory device has certain features, such as 
    security settings and password settings, your machine 
    may not automatically detect it. For details about these 
    features, see your USB memory device User Guide.
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    User Guide53
    Printing from USB Memory Device
    You can directly print files stored on a USB memory device. You can print the following supported file 
    types: 
    •PRN: Only files created by the driver provided with your machine are recommended to print from 
    a USB memory device. If you create PRN files using another machine, the printout may be 
    different. PRN files can be created by selecting the Print to file check box when you print a 
    document. The document will be saved as a PRN file, rather than printed on paper.
    •TIFF: TIFF 6.0 Baseline.
    •JPEG: JPEG Baseline.
    •PDF: PDF 1.7 and below.
    •PCL: A PCL file.
    •PS: A PostScript file.
    •TXT: A text file.
    To print a document from a USB memory device:
    1. Press the up/down arrows until Print from USB is highlighted 
    and press OK. The Print from USB menu displays.
    2. Press the up/down arrows to highlight the required folder and 
    press OK.
    3. Press the up/down arrows until the file you want highlights 
    and press OK. 
    4. The Quantity menu displays. Press the up/down arrows to 
    select the number of copies to be printed or enter the 
    number. Press OK.
    5. The Print from Tray menu is displayed, press the up/down 
    arrows to highlight the required output tray and press OK.
    After printing the file, the display asks if you want to print another job.
    6. To print another document, press the left/right arrows to highlight Ye s and press OK.
    Otherwise, press the left/right arrows to highlight No and press OK. 
    7. Press Stop to return to ready mode.
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    Xerox Phaser 4600/4620
    User Guide 54
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    User Guide55
    5Paper and Other Media
    In this chapter, you will learn about the different types of stock and stock sizes that can be used on 
    your machine, available paper trays and the types of stock and sizes supported by each tray.
    •Loading Paper on page 56
    •Tray Management and Settings on page 59
    •Media Specifications on page 62
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    User Guide 56
    Loading Paper
    Paper Tray 1 (Bypass Tray) and Paper Tray 2 are provided as standard on all configurations. Additional 
    paper trays can be purchased as an option. Up to 6 paper trays or up to 4 paper trays and a High 
    Capacity Feeder can be installed.
    Various media sizes and types can be used in the trays. For more media specifications, refer to Media 
    Specifications on page 62.
    Preparing Paper for Loading
    Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper 
    that are stuck together and reduces the possibility of paper jams.
    Note To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging 
    until required.
    Paper Tray 1 (Bypass Tray)
    Paper Tray 1 (Bypass Tray) is located on the front of your machine. It can be closed when not in use, 
    making the product more compact. Use Paper Tray 1 (Bypass Tray) to print transparencies, labels, 
    envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently 
    loaded in the paper tray.
    Acceptable print media is plain paper from 3 x 5" to 8.5 x 14" Legal (76.2 x 127 mm to 216 x 356 mm) 
    and weighing between 16 lb and 57 lb (60 g/m² and 216 g/m²). If loading envelopes, remove any curl 
    on the envelopes before loading them. Prepare a stack of envelopes for loading by flexing or fanning 
    them back and forth, a maximum of 10 envelopes can be loaded.
    1. Lower Paper Tray 1 (Bypass Tray), located on the front of the 
    machine and unfold the paper support extension.
    Note Remove any curl on postcards and labels before 
    loading them into Paper Tray 1 (Bypass Tray). 
    2. Prepare a stack of paper for loading by flexing or fanning 
    them back and forth. Straighten the edges on a level surface.
    Note Paper Tray 1 (Bypass Tray) can hold a maximum of 100 
    sheets of 20 lb (80 g/m²) bond paper, 20 transparency sheets 
    or 10 envelopes. 
    3. Load the print material with the print side facing up and against the right edge of the tray.
    Note Hold transparencies by the edges and avoid touching the print side.
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    User Guide57
    4. Adjust the paper guide to the width of the stack of print 
    material. Ensure you have not loaded too much print media. 
    The stack should be under the Maximum Fill line.
    5. After loading paper in the paper tray, set the paper size, type 
    and color using the control panel. Press OK to confirm the 
    settings or Stop to change the settings. 
    For instructions, refer to Tray Paper Settings on page 61.
    6. When printing from your PC, ensure you select the Paper 
    button to specify the correct paper size, color and type. Not 
    confirming the paper details may result in printing delays.
    If the paper does not feed well while printing, push the paper in manually until it starts feeding 
    automatically.
    Paper Tray 2 and Paper Trays 3, 4, 5 and 6 (optional)
    Acceptable print media for Paper Tray 2 is plain paper from 3.8 x 5.8" to 8.5 x 14" Legal (98.6 x 148.5 
    mm to 216 x 356 mm) and weighing between 16 lb and 43 lb (60 g/m² and 163 g/m²). Acceptable 
    print media for Paper Trays 3, 4, 5 and 6 is plain paper from 3.8 x 7" to 8.5 x 14" Legal (98.6 x 177.8 mm 
    to 216 x 356 mm) and weighing between 16 lb and 43 lb (60 g/m² and 163 g/m²).
    Envelopes can be loaded in Paper Tray 2. If loading envelopes, remove any curl on the envelopes before 
    loading them. Prepare a stack of envelopes for loading by flexing or fanning them back and forth, a 
    maximum of 50 envelopes can be loaded.
    For information about loading the High Capacity Feeder, refer to High Capacity Feeder (optional) on 
    page 58.
    1. Open the paper tray.
    The paper level indicator on the front of the tray shows the 
    amount of paper currently left in the tray. When the tray is 
    empty, the indicator of the bar is completely lowered.
    2. Fan the paper and insert it into the tray. Do not fill above the 
    Maximum Fill Line
    .
    Note Paper Trays 2, 3, 4, 5 and 6 can hold a maximum of 
    520 sheets of 20 lb (80 g/m²) bond paper or 50 envelopes in 
    Paper Tray 2. 
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    User Guide 58
    3. Squeeze the rear and side guides and move from the current 
    position and into the correct position for the current paper 
    size. Make sure the guides click into place.
    4. Close the paper tray.
    5. After loading paper in the paper tray, set the paper size, type 
    and color using the control panel. Press OK to confirm the 
    settings or Stop to change the settings. 
    For instructions, refer to Tray Paper Settings on page 61.
    6. When printing from your PC, ensure you select the Paper 
    button to specify the correct paper size, color and type. Not confirming the paper details may 
    result in printing delays.
    High Capacity Feeder (optional)
    The optional High Capacity Feeder can hold up to 2000 sheets and is intended to be the primary 
    feeder for the most commonly used media. Acceptable print media is plain paper from A4/Letter to 
    Legal size (210 x 298 mm / 215 x 279 mm to 216 x 356 mm) and weighing between 16 lb and 43 lb 
    (60 g/m² and 163 g/m²). 
    1. Opening the tray door automatically lowers an elevator in 
    the base of the tray.
    2. Squeeze the guide and move from the current position into 
    the correct position for the paper being loaded. Make sure 
    the guide clicks into place.
    3. Place the media in the tray. 
    Paper must not be loaded above the Maximum Fill line.
    Note The High Capacity Feeder can hold a maximum of 
    2000 sheets of 20 lb (80 g/m²) bond paper.
    4. Close the tray door. When the door is closed the elevator rises 
    to feed the media.
    5. After loading paper in the paper tray, set the paper size, type and color using the control panel. 
    Press OK to confirm the settings or Stop to change the settings. 
    For instructions, refer to Tray Paper Settings on page 61.
    6. When printing from your PC, ensure you select the Paper button to specify the correct paper size, 
    color and type. Not confirming the paper details may result in printing delays.
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    User Guide59
    Tray Management and Settings
    Tray Management Settings and Tray Paper Settings are used to configure the paper tray settings and 
    media.
    Tray Management Settings
    1. Press the Menu button on the control panel.
    2. Press the up/down arrows to highlight the Tray  
    Management option. Press OK.
    3. The following Tray  M a n a g e m e n t settings are available:
    OptionDescriptionSettings
    Paper SourceSets the paper tray to be used 
    for print jobs. If the paper source 
    is set to Auto, the printer 
    automatically selects the paper 
    source based on the requested 
    size.•Auto
    •Tray 1 (Bypass)
    •Tray 2
    •Tray 3
    •Tray 4
    •Tray 5
    •Tray 6
    Load Paper TimeoutWhen a tray is opened and 
    closed the Tray Information 
    screen is displayed asking the 
    user to confirm the size and type 
    of the paper loaded in the tray. 
    This feature enables the 
    Administrator to set the length 
    of time the Tray  I n fo rm at i o n 
    screen is displayed.•None
    •1 Min
    •3 Min
    •5 Min
    •10 Min
    •1 Hour
    •24 Hours
    Inch/Metric DefaultsEnables you to set the machine 
    to display measurements either 
    in millimeters or inches.•Inches
    •Millimeters
    Paper Size SubstitutionEnables the machine to 
    automatically substitute 
    common US and metric paper 
    sizes when printing.•On
    •Off
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    User Guide 60
    Press the up/down arrows to highlight the option required and press OK.
    4. Press the up/down arrows to highlight the setting required and press OK to save the selection.
    5. Continue customizing the Tray Management settings as required, then press Stop to return to 
    ready mode.
    Auto Tray SwitchingThis option enables the machine 
    to switch between trays if both 
    trays have the same size of 
    paper and a tray becomes 
    empty.
    If Auto Tray Switching and 
    Tray  S e q u e n c i n g are enabled, 
    the Sequence settings 
    allow 
    the user or administrator to 
    specify the next tray to use if 
    the current tray runs out of 
    media
    . For setup instructions, 
    refer to the System 
    Administrator Guide.
    •On
    •Off
    Tray 1 (Bypass)Use this option to set the Tray  
    Mode and Tray  Pro m p t  options. 
    Tray  M o d e sets the tray to:
    •Static: The paper size and 
    type is specified by the user 
    when loading the tray.
    •Permanent: The paper size 
    and type is permanently set 
    and cannot be changed by 
    the user during paper 
    loading. The paper type and 
    size requested must be 
    loaded.
    •Dynamic: The paper size 
    and type are dictated by the 
    print job being sent. The 
    tray is selected using the 
    printer driver.
    •Bypass: Allows a print job to 
    start or continue by 
    accepting any paper loaded 
    into Tray 1 (Bypass), and 
    print on that paper, 
    regardless of what the print 
    job specifies.
    Tray  Pro m p t enables a prompt 
    to change the tray settings 
    when a tray is opened and 
    closed.•Tray Mode
    •Tray Prompt
    Tra y  2•Tray Mode
    •Tray Prompt
    Tra y  3•Tray Mode
    •Tray Prompt
    Tra y  4•Tray Mode
    •Tray Prompt
    Tra y  5•Tray Mode
    •Tray Prompt
    Tra y  6•Tray Mode
    •Tray Prompt
    OptionDescriptionSettings
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