3Com Palmone V Organiser Instructions Manual

Chapter 4 Page 53
Memo Pad
Memo Pad provides a place to take notes that are not associated 
with records in Date Book, Address Book, or To Do List.
In Memo Pad, you can do the following:
nTake notes or write any kind of message on your connected 
organizer. 
nDrag and drop memos into popular computer applications like 
Microsoft Word when you synchronize using Palm™ Desktop 
software and HotSync
® technology.
nAssign memos to categories so that you can organize and view 
them in logical groups.
nWrite...

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nDisplay the last series of calculations, which is useful for 
confirming a series of “chain” calculations.
To open Calculator:
nTap the Calculator icon   next to the Graffiti® writing area.
Expense
Expense lets you keep track of your expenses and then transfer 
the information to a spreadsheet on your computer.
In Expense, you can do the following:
nRecord dates, types of expenses, amount spent, payment method, 
and other details associated with any money that you...

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Common tasks
The tasks described in this section use the term “records” to refer to an 
individual item in any of the basic applications: a single Date Book 
event, Address Book entry, To Do List item, Memo Pad memo, or 
Expense item.
Creating records
You can use the following procedure to create a new record in Date 
Book, Address Book, To Do List, Memo Pad, and Expense.
To create a record:
1. Select the application in which you want to create a record.
2. Tap New.
3. In Date Book...

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Entering text
For information on how to enter text using Graffiti writing, the 
onscreen keyboard, or the keyboard attached to your computer, see 
Chapter 2.
Edit menu
The Edit menu is available with any screen where you enter or edit 
text. In general, commands available in the Edit menu apply to text 
that you select in an application.
To select text in an application:
1. Tap the beginning of the text that you want to select.
2. Drag the stylus over the text to...

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Deleting records
To delete a record in any of the basic applications:
1. Select the record you want to delete.
2. Tap the Menu icon  . 
3. Tap Record, and then tap the Delete command:
Date Book: Delete Event
Address Book: Delete Address
To Do List: Delete Item
Memo Pad: Delete Memo
Expense: Delete Item
A confirmation dialog box appears. If you want to save a copy of 
the deleted item to an archive file in Palm Desktop software, be 
sure that the check box is checked. If you don’t want...

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Purging records
Over time, as you use Date Book, To Do List, and Expense, you’ll 
accumulate records in these applications that have outlived their 
usefulness. For example, events that occurred months ago remain in 
the Date Book, and To Do List items that you marked as completed 
remain in the list, as do Expense items.
All these outdated records take up memory on your organizer, so it’s 
a good idea to remove them by using Purge. If you think Date Book or 
To Do...

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software appear in both places after a HotSync operation. HotSync 
technology synchronizes only the needed portions of files, thus 
reducing synchronization time. 
You can synchronize your data by connecting your organizer directly 
to your computer with the cradle or indirectly with a Palm V™ 
Modem or network. See Chapter 6 for information about performing 
HotSync operations via a modem or network.
Performing a HotSync operation for the first time
The first time you synchronize your...

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Tip:
The bottom edge of the organizer should align smoothly 
with the cradle when it is inserted properly.
4. Press the HotSync button   on the cradle to open the New User 
dialog box. 
5. Enter a user name for your organizer and click OK.
The HotSync Progress dialog box appears and synchronization 
begins. 
Important:
Every organizer should have a unique name. To prevent 
loss of a user’s records, never try to synchronize more 
than one organizer to the...

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6. Wait for a message on your computer indicating that the process is 
complete.
After the HotSync process is complete, you can remove your 
organizer from the cradle.
To conduct a local HotSync operation:
1. Insert the organizer in the cradle.
2. If the HotSync Manager is not running, start it: On the Windows 
desktop, click Start, and then choose Programs. Navigate to the 
Palm Desktop software program group and choose HotSync 
Manager.
3. Press the HotSync button   on the cradle to...

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category, which you can use as a quick reference of names, addresses, 
and phone numbers (such as emergency numbers, doctor, lawyer, 
etc.).
Expense contains two default categories, New York and Paris, to show 
how you might sort your expenses according to different business 
trips.
You can rename or delete these default categories.
Note:The illustrations in this section come from Address Book, but 
you can use these procedures in all the applications in which...