Active Voice Repartee User Guide

							35CHANGING YOUR  MAILBOX  SETUPs To change a group name or number by phone
1Access your mailbox (see inside front
cover).
2When asked to access your setup
options, enter 1.
3When asked to change your groups,
enter 1.
4Enter 2 to avoid creating a new group.
5When asked to edit a group, enter 1.
6Follow the system instructions to
choose a group.7Enter 2 until you hear the name of the
group that you want to change, then
enter 1.
8Enter 1 to change the group name or
group number. Otherwise, enter 2.
9Enter 1 to change the group’s
recorded name. Otherwise, enter 2. 
						

							36REPARTEE USER GUIDEs
Changing your recorded and spelled names
The system uses your recorded name
to identify both you and your messages
to other callers. You can change your
recorded name only by phone. If your
phone keypad has letters, you also can
spell your name for the system. The
system uses your spelled name for the
directory. Callers can enter the first
letters of your name to locate you in
the directory.
You can remove yourself from automatic
directory assistance so that callers can-
not learn your extension number.
To add or remove your name from
automatic directory assistance, enter 1
when asked to change your directory
listing status after changing your
recorded name (see step 5).To change your recorded name
1Access your mailbox (see inside front
cover).
2When asked to access your setup
options, enter 1.
3When asked to change your personal
options, enter 1.
4Enter 2 to avoid changing your
security code.
5Enter 1 to change your recorded
name.
6Follow the system instructions to
record your name.
To change your spelled name
1Access your mailbox (see inside front
cover).
2When asked to access your setup
options, enter 1.
3When asked to change your personal
options, enter 1.
4Enter 2 to avoid changing your
security code.
5Enter 2 to avoid changing your
recorded name.
6Enter 1 to change your spelled name.
7Follow the system instructions to
change your spelled name. 
						

							37s
If your voice messaging system includes
the optional fax package, you have
access to fax mail and fax-on-demand.
If you are also using TeLANophy,
ViewFax may also be available.
ViewFax
You can send, receive, and redirect faxes
from your computer.
Fax mail
Faxes are stored in your mailbox with
your other messages. Callers can record
a short message to accompany each fax
they send. Faxes can be forwarded from
your mailbox to a fax machine by using
any phone.
Sending and receiving faxes
Fax-on-demand
Callers can request documents from a
fax library and have those documents
faxed to them.
You can also use fax-on-demand to fax
documents to your customers and
business contacts.
With ViewFax, you can use Fax Library
Express to send your customers faxes
from your computer.
Consult your system manager to find out
if a fax library is set up on your system. 
						

							38sREPARTEE USER GUIDE
Sending faxes by computer
ViewFax
You can send faxes, view faxes, and
forward faxes from your computer with
the ViewFax TeLANophy  application. 
ViewFax works from within ViewMail
or ViewMail for Microsoft Messaging
to display a document before you fax it,
or to forward a fax you receive. ViewFax
converts the document to a TIFF (tag
image file format) graphics image and
displays it on the screen. 
Fax Library Express lets you send fax-on-
demand documents from your computer.
To use Fax Library Express, see ViewFax
online Help: “Fax Library Express dialog
box.”
SEE ALSO
Online Help:
ViewFax, Addressing and sending a fax
For redirecting a fax
For recording an introduction
to a redirected fax 
						

							39SENDING AND RECEIVING FAXESs
Print-to-fax
Use the print-to-fax feature to fax
documents to other subscribers,
groups, personal database contacts,
or other recipients.
To send a fax by computer
1From a Windows-based program,
open the document you want to fax.
Use only a program that prints to a
network printer, such as a word-
processing, graphics, or database
program.
2From the File menu, click “Print,” and
then select “Print-to-Fax Print Driver”
from the list of available printers.
3Select the message recipients.
4To include a cover page, select “Send
Cover.”5To create a custom cover page, click
“Cover,” select the type of cover page,
and then click “OK.”
6To preview the fax, click “ViewFax.”
7To send the fax, click “Send.” The fax
waits in a queue and the status of the
fax is displayed in your ViewMail
window until it has been sent.
For selecting the
“Print-to-Fax Print Driver”
For previewing an
outgoing fax For including a
cover sheet 
						

							40sREPARTEE USER GUIDE
SEE ALSO
Checking new messages ................................ 2
Changing message delivery
options .......................................................... 30
Receiving faxes
If you are using the optional fax package,
your faxes are stored in your mailbox as
fax messages. A fax message can have
two parts: a fax document and an
optional voice message annotation. 
Callers can record a voice annotation
that you hear when you check your
messages. If a fax message does not have
a voice annotation, you will hear only
what time the fax arrived.
A fax and its voice annotation always
remain together as a single fax message.
When you archive a fax message, both
are archived.Fax mail settings
Depending on your system, you may
have a separate fax number or one
extension for both faxes and phone calls. 
Your fax mailbox can have a personal
greeting. Otherwise, the system greets
calls with your name or fax number.
Fax delivery options
The system can deliver your faxes in
three ways.
Standard delivery
The system stores your faxes until you
request them. When you check
messages, the system tells you which
faxes are waiting.
Fully automatic delivery
The system automatically delivers your
faxes to a fax number that you specify
in your setup options. Your system
manager may have already set up this
option for you.
Custom delivery
Other fax delivery options may be
available depending on your system.
Consult your system manager.
To redirect a fax to another fax number,
check your fax messages. Then request
fax delivery and enter the new number.
This changes the fax number for that
delivery only.
You can also request that more than one
fax be delivered in the same fax delivery.
The system adds its own cover sheet to
each delivery bundle. The cover sheet
lists which faxes are included and their
page lengths. 
						

							41SENDING AND RECEIVING FAXESs
ViewFax*
Use ViewFax to display a fax mes-
sage within ViewMail  or ViewMail
for Microsoft Messaging. If you click
“ViewFax” within the ViewMail
message, ViewFax converts the fax
document to a TIFF graphics image
and displays it on the screen. 
You can reply to faxes, archive them,
save them as new messages, or re-
direct them to other subscribers just
like voice messages.
For sending the
fax to a printer
* This feature may not be available at your site.
For displaying
the fax
For skipping from one page
to another within a fax 
						

							42sREPARTEE USER GUIDE
If you are using fax mail, you can change
your:
• Fax delivery number or schedule
• Personal fax mailbox greeting
• Fax notification phone number
Changing fax setup
To change your fax delivery
phone number or schedule
1Access your mailbox (see inside front
cover).
2When asked to access your setup
options, enter 1.
3When asked to change your transfer
or delivery options, enter 1.
4Enter 2 to avoid changing call
transfer.
5Enter 1 to change delivery options.
6When asked to change the delivery to
your fax machine, enter 1.
7Enter 1 to turn on fax delivery or
enter 2 to turn it off.
8Follow the system instructions to
change the number and schedule for
fax delivery.
SEE ALSO
Changing message delivery
options .......................................................... 30 
						

							43SENDING AND RECEIVING FAXESs To change your fax greeting
1Access your mailbox (see inside
front cover).
2When asked to access your setup
options, enter 1.
3Enter 1 to change your greetings.
4After hearing your current personal
greeting, enter 2 until you hear your
fax greeting.
5Enter 1 to change your fax greeting.
6Follow the system instructions to
complete the change.
To change your fax
notification
1Access your mailbox (see inside front
cover).
2When asked to access your setup
options, enter 1.
3When asked to change your transfer
or delivery options, enter 1.
4Enter 1 to change the delivery
options.
5Follow the system instructions to turn
fax notification on or off for a delivery
number.