Active Voice Repartee User Guide

							55USING E-MAIL INTEGRATIONs
Receiving e-mail by fax
With the optional fax package, you can
deliver your e-mail messages to any fax
machine.
You can receive a fax of:
• A particular e-mail message.
• All new fax and e-mail messages plus
their text attachments.
You can receive your e-mail messages at
your usual fax machine. If you want to
deliver your messages to a different fax
machine, just enter the fax phone
number. To fax a particular e-mail
message
1Follow the steps to check e-mail
messages by phone (see page 52).
2When offered the message you want,
enter 1.
3If you want to reply, enter 1.
Otherwise, enter 2.
4When asked if you want to fax the
message, enter 1.
5To deliver the fax to your usual fax
machine, enter 1. Or to use a different
fax machine, enter 2. Then enter the
fax number.
6EnterQwhen you are finished. Then
enter 2 to send the fax.
To fax your messages
1Access your mailbox (see inside front
cover) and then immediately enter 4 5.
2Enter 1 to confirm delivery.
3To deliver the fax to your usual fax
machine, enter 1. Or to use a dif-
ferent fax machine, enter 2. Enter
the digits of the phone number.
EnterQwhen you are finished.
Enter 2 to send the fax. 
						

							57s
If you are using the Novell GroupWise
E-Mail Integration, you can access your
appointments and tasks by phone.
You can handle all of your tasks,
appointments, voice messages, faxes,
and e-mail messages through your e-mail
inbox. You need a sound device to listen
to your voice messages and a fax viewer
to read your faxes.
If you want, ask your system manager
to set the system to forward all of your
messages to your e-mail inbox. Or, you
can receive a notice in your e-mail inbox
when you have new messages waiting.
Managing GroupWise
appointments and tasks 
						

							58REPARTEE USER GUIDEs
Managing your appointments
If your calendar is available on your
e-mail system, you can manage your
appointments by phone. For example,
you can:
• Check your appointments for today or
another day.
• Accept or decline new appointments.
• Hear who else received a request to
attend an appointment.
• With the optional fax package, receive
a fax of your appointments.Checking appointments along
with new messages
The system tells you about your
appointments after offering new
messages. When checking appointments,
you hear the time stamp, which indicates
the time and day the appointment
begins. 
To check your appointments
1Access your mailbox (see inside front
cover).
2Check your new messages.
3Enter 1 when asked to check today’s
calendar. Otherwise, enter 2.
4Enter 1 when asked to check a
different day’s calendar and then
choose the date that you want to
check. Otherwise, enter 2.
SEE ALSO
Managing your tasks .................................... 61 
						

							59MANAGING GROUPWISE APPOINTMENTS AND TASKSs
When asked if you would like to accept
an appointment, you can enter 2 and the
system offers the request again the next
time you check your calendar.
To prevent the system from offering the
request for an appointment again,
decline or accept it. 
Declining or accepting new appointments
SEE ALSO
Declining or accepting your new
tasks ............................................................... 62
To decline or accept a new
appointment
1Access your mailbox (see inside
front acover).
2Check your new messages.
3When asked to check today’s
calendar, enter 2.
4When asked to check your new
appointments, enter 1.
5When listening to a new appoint-
ment, enter 3 3 6 to decline it. Or
after listening to the new appoint-
ment, enter 1 to accept it.
TIP
To hear who else was asked to attend the
appointment, enter 3 3 4 while listening
to the appointment. 
						

							60REPARTEE USER GUIDEs
Receiving a fax of your appointments
If you are using the optional fax package,
you can request a fax of each appoint-
ment scheduled for today or any other
date. Additionally, when you fax all of
your e-mail and fax messages, you
receive:
• All appointments scheduled for a
particular day.
• All new appointments you need to
accept or decline.To receive a fax of your
appointments
1Follow the steps to check
appointments (see page 58).
2When offered the appointment you
want, enter 1.
3When asked to fax the appointment,
enter 1.
4To deliver the fax to your usual fax
machine, enter 1. Or to use a different
fax machine, enter 2 and enter the fax
phone number.
5EnterQwhen you are finished. Then
enter 2 to send the fax.
To receive a fax of your
messages
1Access your mailbox (see inside
front cover) and then immediately
enter 4 5.
2Enter 1 to confirm delivery.
3To deliver the fax to your usual fax
machine, enter 1. Or to use a different
fax machine, enter 2 and enter the fax
phone number.
4EnterQwhen you are finished. Then
enter 2 to send the fax. 
						

							61MANAGING GROUPWISE APPOINTMENTS AND TASKSs
If your tasks are available on your e-mail
system, you can access them by phone.
For example, you can:
• Check incomplete tasks.
• Decline or accept new tasks.
• Mark a task complete.
• Hear which tasks you have completed.
• Hear who is assigned to a task.
• With the optional fax package, receive
a fax of your tasks.
TIP
To hear who else was assigned to a task,
enter 3 3 4 while listening to the task.
Managing your tasks
Checking incomplete tasks
You can check your incomplete tasks
after you check new messages and
appointments. You hear about an in-
complete task beginning on the task’s
start date.
You can hear about tasks you have
marked complete when you review mes-
sages that you have recently listened to
or that you have archived. 
To check incomplete tasks
1Access your mailbox (see inside front
cover).
2Check your new messages.
3Enter 1 to check your incomplete
tasks.
To mark a task complete
1Follow the steps to check your tasks.
2After hearing about a task, enter 1 to
mark it complete.
To check tasks you marked
complete today
1Access your mailbox (see inside front
cover).
2When asked to review old messages,
enter 1.
3When asked to check tasks you have
marked complete today, enter 1.
SEE ALSO
Managing your appointments .................... 58 
						

							62REPARTEE USER GUIDEs
When asked if you would like to accept
a task, you can enter 2 and the system
offers the request again the next time
you check your tasks. 
To prevent the system from offering
the request for a task again, decline or
accept it.To decline or accept a task
1Call the system. Enter your personal
ID and security code.
2Check new messages. To listen to a
message, enter 1 for Yes. Otherwise,
enter 2 for No.
3When asked to check new tasks,
enter 1.
4When offered the task you want to
decline or accept, enter 1.
5While listening to the task, enter
3 3 6 to decline it. Or after hearing
about the task, enter 1 to accept it.
Declining or accepting your new tasks
SEE ALSO
Declining or accepting new
appointments ............................................... 57 
						

							63MANAGING GROUPWISE APPOINTMENTS AND TASKSs
Receiving a fax of your tasks
If you are using the optional fax package,
you can receive a fax of a particular task.
Additionally, when you fax all your
messages, you receive: 
• A list of your incomplete tasks.
• A list of any new tasks to decline or
accept.
• A list of the tasks that you marked
complete for today.To receive a fax of a particular
task
1Follow the steps to manage your tasks
(see page 61).
2When offered the task you want,
enter 1.
3When asked to fax the task, enter 1.
4To deliver the fax to your usual fax
machine, enter 1. Or to use a different
fax machine, enter 2. Enter the fax
phone number.
5EnterQwhen you are finished. Then
enter 2 to send the fax.
To receive a fax of your
messages
1Access your mailbox (see inside
front cover) and then immediately
enter 4 5.
2Enter 1 to confirm delivery.
3To deliver the fax to your usual fax
machine, enter 1. Or to use a different
fax machine, enter 2 and enter the fax
phone number.
4EnterQwhen you are finished. Then
enter 2 to send the fax.