Active Voice Repartee Using Mailbox Manager Manual

9▲REPARTEE USER GUIDE
Playback options
The Playback options screen stores set-
tings for how messages are played. 
These options are not available by 
phone. Without Mailbox Manager, you 
need to ask your system manager to 
change these options. The Playback 
options consist of:
Announce
New e-mail messagesIf the optional 
e-mail integration package is in-
stalled, the system includes new 
e-mail messages in the total when 
announcing the number of new mes-
sages.
Voice message lengthThe system...

CHANGING YOUR MAILBOX SETUP▲10
To change your playback 
options by computer
aAccess the Mailbox Manager (see 
inside front cover).
bClick “Playback.”
cConfirm and change the settings as 
needed.
dClick “Save.”
Announce options
Listening to a
message options Conversation options 

11▲REPARTEE USER GUIDE
Changing call transfer options
The voice messaging system is set up 
to transfer calls to your extension just 
as a receptionist would. When you are 
unavailable or on another call, the sys-
tem takes a message for you. If you will 
be away for a while, you can turn off call 
transfer or have your calls transferred to 
a different phone number.
Turn on call transfer before transferring 
your calls to a different phone number. 
You can enter up to nine digits for the 
new phone...

CHANGING YOUR MAILBOX SETUP▲12
To turn call transfer on or off 
by computer
aAccess the Mailbox Manager (see 
inside front cover).
bClick “Transfer/Screening.”
cTo turn call transfer on, for “Transfer 
incoming calls to,” select “My exten-
sion.” To turn call transfer off, select 
“My voicemail.”
dClick “Save.”
To change the number to 
which calls are transferred by 
computer
aAccess the Mailbox Manager (see 
inside front cover).
bClick “Transfer/Screening.”
cFor “Transfer incoming calls to,” 
select...

13▲REPARTEE USER GUIDE
Changing call screening options
When available, the system can use a 
variety of call screening options.* You 
can select these options on the Transfer/
Screening screen of the Mailbox Man-
ager.
These options are not available by 
phone. If your system manager has set 
up call screening for your extension, you 
can only turn call screening on and off 
by phone. 
What you hear when you pick up the 
phone depends on which of the follow-
ing options you have selected.
Announce before...

CHANGING YOUR MAILBOX SETUP▲14
To change call screening 
options by computer
aAccess the Mailbox Manager (see 
inside front cover).
bClick “Transfer/Screening.”
cSelect the “Screening” check box.
dSelect the transfer/screening options 
as needed.
eClick “Save.” 
To turn call screening on or off 
by phone
aAccess your mailbox by phone (see 
inside front cover). 
bEnter 7 6 4 1 5 to turn call screening 
on or off. 
cEnter 1 to turn call screening on. 
Enter 2 to turn it off.
Select screening
options here 

15▲REPARTEE USER GUIDE
Changing call holding options
The system can hold a call until your 
extension is available.* When call hold-
ing is turned on and your extension is 
busy, the system asks callers if they want 
to hold until you are available or to leave 
a message. The system also tells callers 
how many calls are holding ahead of 
theirs.
If your system manager has set up call 
holding for you, you can turn call hold-
ing on and off. Your system manager sets 
the number of calls that the system...

CHANGING YOUR MAILBOX SETUP▲16
Changing message delivery options
The system can deliver messages to sev-
eral different phone numbers. You can 
set a range of minutes, hours, and days 
that a message delivery phone number 
is in effect. You can set the system to 
deliver only urgent messages. You also 
can set the system to delay message 
delivery to any of the numbers.
To change message delivery 
options by computer
aAccess the Mailbox Manager (see 
inside front cover).
bClick “Notification.”
cTo edit a...

17▲REPARTEE USER GUIDE
If changing message delivery by phone, 
you may not be able to enter a pager 
number that requires special dialing 
characters (for example, a semicolon 
that represents a three-second pause). 
Contact your system manager for assis-
tance.
TIP:Enter # to insert a one-second pause 
where you want the system to pause 
between digits that it is dialing.To change message delivery 
by phone
aAccess your mailbox (see inside front 
cover). 
bTo change your message delivery 
options for...

CHANGING YOUR MAILBOX SETUP▲18
Creating groups
You can create your own message 
groups. When you send a message to a 
group, the message is sent to all mem-
bers of the group. Each group you create 
has a number or a name. 
There are three types of message groups: 
private, open, and local access. When 
you create a private group, only you can 
send messages to it. When you create an 
open group, other subscribers also can 
send messages to it.  When you create a 
local access group, only subscribers...