AltiGen comm MAXCS 89 MaxCommunicator Manual

MaxCommunicator Manual 35
Creating a Meeting
To create a meeting, click one of the Create buttons. The Create 
Meeting dialog box opens.
The following parameters apply to all meetings:
Parameter Description
ID The conference ID is created by the system.
Scheduler The name of the person scheduling the meeting. 
Schedule 
TimeThe time the Create Meeting dialog box was opened to 
create this meeting.
Subject Identifies the subject or type of meeting. What you enter 
here should be easily identifiable in the...

36MaxCommunicator Manual Fill in the fields of the Create Meeting dialog box, and click OK. See 
the following sections for directions on filling in the fields in the 
middle panel of this dialog box.
Note:If other scheduled meetings have already reserved 
resources for the time period, and sufficient resources are 
not available for the meeting you are attempting to 
schedule, a message pops up telling you that there is a 
resource conflict.
One Time Only Meeting
If you select One Time Only from the...

MaxCommunicator Manual 37 1. Specify the duration of the meeting, using the Up/Down 
arrows.
2. If the meeting is to begin as soon as it is scheduled, select 
Now. 
3. If the meeting is to begin at another time, select On Date, and 
enter a date and start time. To select a date, click the 
Calendar button. To select a start time, click the Down arrow 
and use the slide bar.
Weekly Meeting
If you select Weekly from the Frequency drop-down list, these 
are your options in the middle panel: 

38MaxCommunicator Manual 1. In the Duration field, specify the duration of the meeting, 
using the Up/Down arrows.
2. In the Start field, specify the start of the meeting by clicking 
the Down arrow and using the slide bar.
3. In the Every field, specify how often this meeting is to occur: 
every week, every other week, every three weeks, and so on.
4. Check the day of the week on which this meeting will occur.
5. In the Range of Recurrence panel, use the Calendar button to 
select a date for the first...

MaxCommunicator Manual 39 4. Select either On Date to specify a day of the month by 
number ( f o r  e x a m p l e ,  t h e  1 0 t h  d a y  o f  t h e  m o n t h )  o r  s e l e c t  On 
to specify a day of the month by name (for example, the first 
Monday of the month). 
5. If you use On Date, the specified date (for example, the 10th 
day of the month) may sometimes fall on a weekend day. 
Check the box Hold during weekend, if the meeting will be 
held even on a weekend day.
6. In the Range of...

40MaxCommunicator Manual
Starting and Stopping a Meeting
The meeting host and the MaxAdministrator (“Admin”) can start 
and stop a meeting.
To start a meeting if you are the host, select the meeting in the 
MeetMe Conference window and choose Start. Once the meeting 
is “started,” the host can log into it (see “Joining a MeetMe 
Conference” on page 41).
To stop a meeting before its scheduled duration is over, select the 
meeting and choose Stop. Manually stopping a meeting frees up 
resources. Otherwise,...

MaxCommunicator Manual 41
Continuing a Meeting Beyond Its Duration Time
When the scheduled meeting time is up, the meeting may continue 
if no other scheduled meeting needs the resources. If another 
meeting is scheduled and the resources are needed for that 
meeting, the current meeting is terminated.
Joining a MeetMe Conference
Users calling from an extension can join a meeting by dialing the 
MeetMe Conference extension number. Users calling through a 
trunk must first dial the company number, then...

42MaxCommunicator Manual To record a call — While connected to a call, click the Record 
button, or right-click the call and select Start Recording from the 
menu. While a call is being recorded, a round red icon appears in 
the call’s Record column. If your system administrator has set the 
Insert Recording Tone option for your extension, both parties 
will hear a tone when the recording begins and every 15 seconds 
thereafter.
To pause recording — Right-click the call and select Pause 
Recording.
To...

MaxCommunicator Manual 43 1. Click the Account button.
2. In the dialog box, select an account code if a list is displayed, 
and click OK. If a list is not displayed, enter an account code 
in the Enter Account Code field and click OK.
Note:Do not enter an account code while recording; doing so 
will disconnect the call.
To change the account code for a call in progress, repeat the steps 
above, entering the new account code to assign the call to.
Using Voice Mail
Click the Voicemail tab in the main...

44MaxCommunicator Manual
•Heard voice mail messages are indicated by a white, open 
envelope.
•New messages marked urgent are indicated by a red, closed 
envelope. When you have a message marked urgent, the 
MaxCommunicator icon in the Windows tray and in the 
MaxCommunicator title bar becomes a red envelope, and the 
Voicemail indicator in the status bar bears a red circle.
•If the message is saved, the envelope looks like this:
 
•A paperclip symbol on the envelope indicates an attachment, 
which is a...