Amanda Work Group Features 7 Xx Instructions Manual

							Chapter 2 Using Amanda Messenger 23
of the user’s name. (This is faster than scrolling to find a recipient 
for your message.)
 If you selected the Personal List or System List option buttons, 
select one or more of the lists displayed in the list box.
T
IP:Double-click a mailbox or list to immediately send the 
message to that mailbox or list. To send to more than 
one mailbox or more than one list, use multiple selec-
tion (using Shift+click or Ctrl+click) then click OK.
5. Select any combination of the following check boxes:
 Select Urgent to mark the message as urgent.
 Select Private to make your message unforwardable.
 Select Return Receipt Request to receive a message from Amanda 
when each recipient plays the message. It is also shown as an 
attribute of the message in Amanda Messenger.
6. Type a subject for the message (up to 50 characters) in the Subject text 
box.
7. Click When to Send if you want to send the message at a future date and 
time.
The Future Delivery Date and Time dialog box appears.
8. Type or use the spin boxes to select the delivery date and time.
If you select a date or time in the past, Amanda delivers the message 
immediately.
9. Click OK to return to the Message Send Information dialog box.
Forwarding a Message
You can forward more than one message as one message. You can forward it 
exactly as it is with no prefix, or you can forward it with a prefix and other 
additional components. 
						

							24 Using [email protected]/DOS Workstation Features
To forward a message exactly as it is:
1. Select the message or messages to be forwarded from a message 
window.
2. Do one of the following:
 Click Forward Immediately on the toolbar.
 On the Messages menu, click Forward Immediately….
The Message Send Information dialog box appears.
3. Indicate whether you are sending the message to a mailbox or a list of 
mailboxes by selecting the Mailboxes, Personal List, or System List 
option button. 
When you make your choice, the list box to the right of the option but-
tons changes to display mailboxes, personal mailing lists, or system 
mailing lists. 
Do one of the following:
 If you selected the Mailboxes option button:
a. Select one or more mailboxes.
b. Type the first mailbox number in the text box above the list. 
If the name is displayed before the mailbox, type the first 
few letters of the user’s name. (This is faster than scrolling 
to find the first recipient for your message.)
 If you selected the Personal List or System List option buttons, 
select one or more of the lists from the list box. 
T
IP:Double-click a mailbox or list to immediately send the 
message to that mailbox or list. To send to more than 
one mailbox or more than one list, use multiple selec-
tion (using Shift+click or Ctrl+click) then click OK.
4. Select any combination of the following check boxes:
 Select Urgent to mark the message as urgent.
 Select Private to make your message unforwardable. 
						

							Chapter 2 Using Amanda Messenger 25
 Select Return Receipt Request to receive a message from Amanda 
when each recipient plays the message. It is also shown as an 
attribute of the message in Amanda Messenger.
5. Type a subject for the message (up to 50 characters) in the Subject text 
box.
6. Click When to Send if you want to send the message at a future date and 
time.
The Future Delivery Date and Time dialog box appears.
7. Type or use the spin boxes to select the delivery date and time.
If you select a date or time in the past, Amanda delivers the message 
immediately.
8. Click OK to return to the Message Send Information dialog box.
To forward a message with a prefix or other additional components:
1. Select the message or messages to be forwarded from a message 
window.
2. On the Messages menu, click Forward….
The Prefix Message dialog box appears.
3. Click Record.
If you are using a sound card and microphone, speak into the micro-
phone and click Stop when you have finished. The Approve or Reject 
dialog box appears. Use it to review, save, or cancel your prefix.
If recording through the telephone, Amanda rings your extension and 
says, “Begin recording at the tone. Finish by pressing # or hanging up.” 
If you finish by pressing #, Amanda allows you to review the recording, 
append it to the previous recording, or reject it.
A Compose window displays the components of the message to be for-
warded preceded by the component you just recorded. Each component 
has a ten-digit number that identifies it. An icon and the word Voice 
appears to the left of the number. (This window is not active.) 
						

							26 Using [email protected]/DOS Workstation Features
4. After saving your prefix, the Message Send Information dialog box 
appears.
5. Follow steps 3 through 8 in the above procedure “To forward a message 
exactly as it is.”
To record an additional component:
1. On the Play menu or from the player controls, click Record.
After you approve the recording, a component appears in the Compose 
window.
2. You can repeat step 1 to create additional recorded components. For 
example, you might create a prefix and a postfix for a component copied 
from another message.
To copy a component from another message:
1. Right-click the message.
2. A Message Components window appears.
3. Copy one or more components from the window.
4. Paste the components into the Compose window.
5. You can repeat steps 1 through 3 to copy components from other mes-
sages.
To import a .WAV file as a message component:
1. On the Messages menu, click Import Message....
The File Open dialog box appears. 
2. Use this dialog box to locate the .WAV file then click OK. 
3. You can repeat steps 1 and 2 for additional .WAV files. 
						

							Chapter 2 Using Amanda Messenger 27
To import an image file as a message component:
You can import .TIF, .DCX (multiple-page .PCX), and other image files into 
Amanda Messenger and then send them as fax messages to coworkers. If 
you created a file from another application, such as Microsoft Word, using 
the Amanda Fax Driver, that file has the .FAX extension and can also be 
imported.
1. Do one of the following:
 Click Open Fax   on the toolbar.
 On the Fax menu, click Open....
The File Open dialog box appears.
2. Use the dialog box to select the file to be viewed then click OK.
The image appears in a window. 
3. On the Fax menu, click Import Fax.
The image file is converted to a fax component. The component number 
appears in a new Compose window.
4. Drag the new component to the Compose window where you are creat-
ing your message.
Replying to a Message
When you reply to a message sent to you by someone on the Amanda 
system, Amanda Messenger automatically addresses your reply to that 
person. 
To reply to a message:
1. Select the message to be replied to.
2. On the Messages menu, click Reply.
An empty Compose window appears. 
						

							28 Using [email protected]/DOS Workstation Features
3. On the Play menu or player controls, click Record and record your 
response.
See “Composing a Message,” earlier in this chapter, for more informa-
tion.
4. On the Messages menu, click Send….
Amanda Messenger addresses the message for you.
See “Sending a Message,” earlier in this chapter, for more information.
Managing Fax Messages
You can view fax messages, rotate their pages, print them, and save them as 
image files using .TIF (Group 3) or .DCX format. You can also open .TIF or 
.DCX files for viewing in Amanda Messenger. Once it is open, you can 
import it as a fax message.
If a fax message was sent to you from an internal source, you can forward it 
and reply to it. See the “Forwarding a Message” and “Replying to a 
Message” sections, earlier in this chapter.
To view a fax message, do one of the following:
 Double-click the selected fax in a message window.
 Select the message. Then, on the Fax menu, click View Fax.
 Select the message. Then, on the Play menu, click Play.
 Select the message. Then, on the Player control toolbar,
 click Play  .
Amanda Messenger displays the selected fax message in a new Fax window. 
Each page is represented as a small thumb-nail-sized rectangle called a 
“thumbnail.” Click the first thumbnail to view the first page. Click it a 
second time to return to the thumbnail.
After displaying a fax, click Rewind or Fast Forward on the player controls 
toolbar to move to the previous and next pages.  
						

							Chapter 2 Using Amanda Messenger 29
To rotate the pages in a fax message:
1. On the Fax menu, click Rotate Fax….
The Rotate Fax dialog box appears.
2. Select an option button to rotate all the pages in the message:
 90 degrees (clockwise or counter-clockwise)
 180 degrees (upside-down)
 Around the x-axis (mirror image)
 Around the y-axis (upside-down mirror image)
To print all or part of a fax message:
1. On the Fax menu, click Print….
The Print dialog box appears.
2. Do one of the following:
 Select the All option button to print the entire fax message.
 Select the Pages option button and supply a range of pages.
3. Set any other options that are appropriate (such as number of copies).
4. Click Setup to change printer options if necessary.
(You can also change printer options by selecting Print Setup… from 
the Fax menu.)
N
OTE:You can preview the message before printing it. (On the 
Fax menu, click Print Preview.) From the preview window, 
you can print the fax after viewing its pages one at a time 
or in pairs. You can magnify pages for better viewing, but 
you cannot rotate them. 
						

							30 Using [email protected]/DOS Workstation Features
To save a fax message as a .TIF or .DCX file:
1. On the Fax menu, click Save As….
The File Save As dialog box appears.
2. Provide a name and location for the new file.
If the extension is not .TIF or .DCX, the Verify Save Type dialog box 
asks you what format the file has.
To view a .TIF or .DCX file in Amanda Messenger:
1. On the Fax menu, click Open….
The File Open dialog box appears.
2. Provide the name and location for the file then click OK.
A window displays the pages of the file. The file’s name appears in the 
title bar.
To import an image file as a fax message:
1. On the Fax menu, click Open….
The File Open dialog box appears.
2. Provide the name and location for the file then click OK.
A window displays the pages of the file. The file’s name appears in the 
title bar.
3. On the Fax menu, click Import Fax.
Amanda Messenger converts the image file to a message and displays its 
component number in a Component window. 
Now you can send it. 
						

							Chapter 2 Using Amanda Messenger 31
Managing Mailing Lists
You can create up to seven personal mailing lists. 
To create or edit a list:
1. On the Options menu, click Personal Lists….
The Personal Lists dialog box displays three list boxes:
 The seven possible lists in the Lists box
 The mailboxes for all possible users in the All Possible list box 
 The mailboxes currently on the list in the Current List box
2. Type or select the number of the list to be created or edited.
3. Double-click mailboxes in the All Possible list box to add them to the 
Current List box (if they are not already on the list).
4. Double-click mailboxes in the Current List box to remove them from 
the list.
T
IPS:To add more than one mailbox to the list at one time, 
select the mailboxes to be added from the All Possible 
list box, then click >>Add>>.
To remove more than one mailbox from the list at one 
time, select the mailboxes to be removed from the Cur-
rent list box, then click 
						

							32 Using [email protected]/DOS Workstation Features
To empty a list:
1. On the Options menu, click Personal Lists….
2. Select the number of the list to be emptied.
3. Click Empty List.
Viewing Message Statistics
The Message Statistics window display statistics about your messages.
Controlling Call Processing
Your system administrator sets most of the options that control how your 
calls are processed. You can:
 View these options from your workstation
 Reset those that your administrator allows you to