Apple IPhone IOS 31 User Guide

							Calendar
8
About Calendar
Calendar lets you view individual calendars for your different accounts or a combined 
calendar for all accounts. You can view your events in a continuous list, by day, or by 
month, and search events by title, invitee, or location.
You can sync iPhone with the calendars on your computer. You can also make, edit, 
or cancel appointments on iPhone, and have them synced back to your computer. 
You can subscribe to Google, Yahoo!, or Mac OS X iCal calendars using a CalDAV or 
iCalendar (.ics) account. If you have a Microsoft Exchange account, you can receive and 
respond to meeting invitations.
Syncing Calendars
You can sync Calendar in either of the following ways:In iTunes, use the iPhone preference panes to sync with iCal or Microsoft Entourage 
• 
on a Mac, or Microsoft Outlook 2003 or 2007 on a PC when you connect iPhone to 
your computer. See “Syncing
” on page 11 .
In Settings on iPhone, select Calendar in your MobileMe or Microsoft Exchange 
• 
accounts to sync your calendar information over the air. See “Setting Up 
Accounts
”  on page 16 .
91 
						

							Viewing Your Calendar
You can view individual calendars for your different accounts or a combined calendar 
for all accounts.
View a different calendar:  Tap Calendars, then select a calendar. Tap All Calendars to 
view combined events from all calendars.
You can view your calendar events in a list, by day, or by month. The events for all of 
your synced calendars appear in the same calendar on iPhone.
Switch views:   Tap List, Day, or Month.
• List view:  All your appointments and events appear in a scrollable list.
• Day view:   Scroll up or down to see the events in a day. Tap  or  to see the 
previous or next day’s events.
• Month view:   Tap a day to see its events. Tap  or  to see the previous or next 
month.
Add an event
Days with dots 
have scheduled 
events
Go to today Switch views
Respond to 
calendar invitation
Events for 
selected day
See the details of an event:   Tap the event.
Set iPhone to adjust event times for a selected time zone:   
 1 In Settings, choose “Mail, Contacts, Calendars.”
 2 Under Calendars, tap Time Zone Support, then turn Time Zone Support on.
 3 Tap Time Zone and search for a major city in the time zone you want.
When Time Zone Support is on, Calendar displays event dates and times in the time 
zone of the city you selected. When Time Zone Support is off, Calendar displays events 
in the time zone of your current location as determined by the network time.
92Chapter 8    Calendar 
						

							Searching Calendars
You can search the titles, invitees, and locations of the events in your calendars. 
Calendar searches the calendar you’re currently viewing, or all calendars if you’re 
viewing them all. 
Search events:  In list view, enter text in the search field.
Search results appear automatically as you type. Tap Search to dismiss the keyboard 
and see more results.
Subscribing to and Sharing Calendars
You can subscribe to calendars that use the CalDAV or iCalendar (.ics) formats. Many 
calendar-based services, including Yahoo!, Google, and the Mac OS X iCal application, 
support either format.
Subscribed calendars are read only. You can read events from subscribed calendars on 
iPhone, but can’t edit them or create new events. You also can’t accept invitations from 
CalDAV accounts.
Subscribe to a CalDAV or .ics calendar:   
 1 In Settings, choose “Mail, Contacts, Calendars,” then tap Add Account.
 2 Choose Other, then choose either Add CalDAV Account or Add Subscribed Calendar.
 3 Enter your account information, then tap Next to verify the account.
 4 Tap Save.
Apple provides links to a number of free iCal calendars—for national holidays or 
sports events, for example—that you may want to subscribe to. The calendars are 
automatically added to iCal on your desktop when you download them. You can 
then sync them to iPhone as described in “Subscribing to and Sharing Calendars
” on 
page 93 . Go to /www.apple.com/downloads/macosx/calendars .
93Chapter 8    Calendar 
						

							You can also subscribe to an iCal (or other .ics) calendar published on the web by 
tapping a link to the calendar you receive in an email or text message on iPhone.
Adding Calendar Events to iPhone
You can also enter and edit calendar events directly on iPhone.
Add an event:  Tap  and enter event information, then tap Done.
You can enter any of the following:
Title
• 
Location• 
Starting and ending times (or turn on All-day if it’s an all-day event)• 
Repeat times—none, or every day, week, two weeks, month, or year• 
Alert time—from five minutes to two days before the event• 
When you set an alert, the option to set a second alert appears. When an alert   
goes off, iPhone displays a message. You can also set iPhone to play a sound  
(see “ Alerts
” on page 96 ).
Important:   Some carriers don’t support network time in all locations. If you’re 
traveling, iPhone may not alert you at the correct local time. To manually set the 
correct time, see “Date and Time
”  on page 14 7 .
Notes
• 
To select which calendar to add the event to, tap Calendar. Read-only calendars don’t 
appear in the list.
Edit an eventTap the event, then tap Edit.
Delete an event Tap the event, tap Edit, then scroll down and tap 
Delete Event.
94
Chapter 8    Calendar 
						

							Responding to Meeting Invitations
If you have a Microsoft Exchange account set up on iPhone with Calendars enabled, 
you can receive and respond to meeting invitations from people in your organization. 
When you receive an invitation, the meeting appears in your calendar with a dotted 
line around it. The 
 icon in the lower-right corner of the screen indicates the total 
number of new invitations you have, as does the Calendar icon on the Home screen. 
Number of 
meeting invitations
Respond to an invitation in Calendar:
 1 Tap a meeting invitation in the calendar, or tap  to display the Event screen and tap 
an invitation.
Tap “Invitation from” to get contact information for the meeting organizer.  • 
Tap the email address to send a message to the organizer. If the organizer is   
in your contacts, you can also tap to call or send a text message.
95Chapter 8    Calendar 
						

							Tap Attendees to see the other people invited to the meeting. Tap a name to see • 
an attendee’s contact information. Tap the email address to send a message to the 
attendee. If the attendee is in your contacts, you can also tap to call or send a text 
message.
Tap Alert to set iPhone to sound an alert before the meeting.
• 
Tap Add Comments to add comments in the email response to the meeting • 
organizer. You comments will also appear in your Info screen for the meeting.
Notes are made by the meeting organizer.
 2  Tap Accept, Maybe, or Decline.
When you accept, tentatively accept, or decline the invitation, a response email that 
includes any comments you added is sent to the organizer.
If you accept or tentatively accept the meeting, you can change your response later. 
Tap Add Comments if you want to change your comments.
Exchange meeting invitations are also sent in an email message, which lets you open 
the meeting’s Info screen from Mail.
Open a meeting invitation in an email message:   Tap the invitation.
Alerts
Set calendar alerts:  In Settings, choose Sounds, then turn Calendar Alerts on.  
If Calendar Alerts is off when an event is about to occur, iPhone displays a message   
but makes no sound.
Important:   If the Ring/Silent switch is off, calendar alerts won’t sound.
Sound alerts for invitations:   In Settings, choose “Mail, Contacts, Calendar.”  
Under Calendars, tap New Invitation Alert to turn it on.
96Chapter 8    Calendar 
						

							Photos
9
About Photos
iPhone lets you carry photos and videos with you, so you can share them with your 
family, friends, and associates. You can sync photos and videos (Mac only) from your 
computer, view photos and videos (iPhone 3GS only) taken with the built-in camera, 
use photos as wallpaper, and assign photos to identify contacts when they call. 
You can also send photos and videos in email messages, send photos and videos 
(iPhone 3GS only) in MMS messages, and upload photos and videos to MobileMe 
galleries.
Note:  MMS is available only on iPhone 3G or later and if supported by your carrier. 
Syncing Photos and Videos with Your Computer
iTunes can sync your photos and videos (Mac only) with the following applications:
• Mac:  iPhoto 4.0.3 or later, or Aperture
• PC:  Adobe Photoshop Elements 3.0 or later
See “Syncing with iTunes
”  on page 12 .
iPhone supports H.264 and MPEG-4 video formats, with AAC audio. If you are having 
trouble syncing a video to iPhone, you might be able to use iTunes to create an iPhone 
version of the video. 
Create an iPhone version of a video:
 1  Copy the video to your iTunes library.
 2 In iTunes, select Movies in the Library list and select the video you want to sync.
 3 Choose Advanced > “Create iPod or iPhone Version.”
For additional information, go to support.apple.com/kb/HT121 1.
97 
						

							Viewing Photos and Videos
Photos and videos (Mac only) synced from your computer’s photo application can 
be viewed in Photos. You can also view the photos and videos (iPhone 3GS only) 
you’ve taken with iPhone’s built-in camera or saved from an email or MMS message 
(iPhone 3GS only).
View photos and videos:  
 1 In Photos, tap a photo album.
 2 Tap a thumbnail to see the photo or video in full screen.
Show or hide the controls:   Tap the full-screen photo or video to show the controls. 
Tap again to hide the controls.
Play a video:   Tap  in the center of the screen.
To replay a video, tap  at the bottom of the screen. If you don’t see , tap the screen 
to show the controls.
View a photo or video in landscape orientation:   Rotate iPhone sideways. The photo 
or video reorients automatically and, if it’s in landscape format, expands to fit the 
screen.
98Chapter 9    Photos 
						

							Zoom in on part of a photo:  Double-tap where you want to zoom in. Double-tap 
again to zoom out. You can also pinch to zoom in or out.
View video in full screen, or fit video to screen:   Double tap the screen to scale the 
video to fill the screen. Double-tap again to fit the video to the screen.
Pan around a photo:   Drag the photo.
See the next or previous photo or video:   Flick left or right. Or tap the screen to show 
the controls, then tap 
 or .
Slideshows
You can view photo albums as slideshows, complete with background music.
View a photo album as a slideshow:   Tap an album, then tap .
Videos play automatically when they appear during the slideshow.
Stop a slideshow:  Tap the screen.
Set slideshow settings:   In Settings, choose Photos and set the following options:
• To set the length of time each slide is shown,  tap Play Each Slide For and choose a time.
• To set transition effects when moving from photo to photo, tap Transition and choose a 
transition type.
• To set whether slideshows repeat, turn Repeat on or off.
• To set whether photos and videos are shown in random order, turn Shuffle on or off.
99Chapter 9    Photos 
						

							Play music during a slideshow:  In iPod, play a song, then choose Photos from the 
Home screen and start a slideshow.
Sharing Photos and Videos
You can send photos and videos in email and MMS messages, add photos and videos 
to MobileMe galleries, and publish videos to YouTube. You can also copy and paste 
photos and videos, save photos and videos from email messages to Photos, and save 
images from webpages to Photos.
Note:   MMS is available only on iPhone 3G or later and if supported by your carrier. 
MMS video attachments are supported only on iPhone 3GS. 
Sending a Photo or Video in an Email or MMS Message
Send a photo or video:   Choose a photo or video and tap , then tap Email Photo/
Video or MMS. 
If you don’t see 
, tap the screen to show the controls.
The limit to the size of attachments is determined by your carrier. If necessary, iPhone 
may compress the photo or video. To learn about taking photos and videos, see 
Chapter 10, “Camera,”  on page 103 .
Copying and Pasting Photos and Videos
You can copy a photo or video from Photos and paste it to an email or MMS message. 
Some third-party applications may also support copying and pasting photos and 
videos.
Copy a photo or video:   Hold your finger on the screen until the Copy button appears, 
then tap Copy.
Paste a photo or video:   Tap to place an insertion point where you want to place the 
photo or video, then tap the insertion point and tap Paste.
Adding a Photo or Video to a MobileMe Gallery
If you have a MobileMe account, you can add photos and videos (iPhone 3GS only) 
directly from iPhone to a gallery you’ve created. You can also add photos and videos to 
someone else’s MobileMe gallery if that person has enabled email contributions.
Before you can add photos or videos to a gallery in your MobileMe account, you must:
Set up your MobileMe account on iPhone
• 
Publish a MobileMe gallery, and allow adding photos via email or iPhone• 
For more information about creating a gallery and adding photos and videos to it,   
see MobileMe Help.
10 0Chapter 9    Photos