ATT DEFINITY Communications System Generic 2, Syste, 85, 7407 Plus Voice Terminal Instructions Manual

							AT&T
DEFINITY
®
and System 85
7407 Plus Voice Terminal
Users Guide
Communications
System Generic 2 
						

							NOTICE
While reasonable efforts were made to ensure that the information in this document
was complete and accurate at the time of printing, AT&T can assume no responsibility
for any errors. Changes or corrections to the information contained in this document
may be incorportated into future issues.
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Document No. 555-104-742
Issue 1, July 1991
Order:
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Publications Catalog (555-000-010).
HEARING AID COMPATIBILITY
This equipment is compatible with the inductively coupled hearing aids prescribed by
the Federal Communication Commission (FCC).
Prepared by©1991 AT&T
AT&T Technical Publications DepartmentAll Rights Reserved
Denver, CO 80234Printed in USA 
						

							Contents
Your 7407 Plus Voice Terminal
A Quick Look at the Features
How to Use the Features
Voice Features
Abbreviated Dialing (AD)
Automatic Callback
Bridging
Call Coverage/Consult1
4
8
10
10
12
Call Forwarding — Busy/Dont Answer
Call Forwarding — Follow Me
Call Park
Call Pickup
Conference
Drop
Hold13
14
15
16
17
18
19
20
Intercom (Automatic/Dial)
Last Number Dialed
20
21
21
Leave Word Calling (LWC)
Message
Mute
Priority Calling
Reset Speakerphone
Select Button
Select Ring (and Ringer Volume)22
23
23
24
24
25
26
27
27 Self-Test
Send All Calls
Speaker
Speakerphone
Terminal Busy Indication
Transfer
Display Features
Data/Time
Inspect
Message Retrieval
Normal
Timer
28
30
32
33
33
34
35
35
37
37
i 
						

							Tones and Their Meanings
Key Words to Know
Quick-Reference Lists38
39
41
ii 
						

							Your 7407 Plus Voice Terminal
The 7407 Plus Voice Terminal is designed so that you can conveniently use the features
of the AT&T DEFINITY® Communication System Generic 2 and System 85. This
telephone is shown and explained below and on the following page.
Figure 1.  7407 Plus Voice Terminal
Starting at the upper left of Figure 1 and continuing clockwise:
1)
2)
3)
4)Call appearances/
feature buttons
Handset
Display
Drop/Test button
5)
6)Conference/Ring
button
Transfer button
For handling incoming and outgoing calls (call appearances),
labeled with extension numbers. For accessing features
(feature buttons), labeled with feature names; each button is
equipped with a red light and a green light.
For placing and answering calls. In most cases, you must lift
the handset (go off-hook) before you can use a feature. Also
known as the receiver.
For showing information (a built-in 2-line, 40-character LED
display).
For disconnecting from a call or dropping the last party
added to a conference call. When used with [ 
Select ] you
can perform a self-test of your telephone button lights, tone
ringer, and display.
For setting up conference calls. When used with [ 
Select ],
you can select a personalized ringing pattern for your
telephone.
For transferring a call to another telephone.
1 
						

							7) Hold button
8) Dial pad
9) Feature buttons
10) Speakerphone/
headset adapter jack
(on back of telephone)
11) Line jack (on back
of telephone)
12 Handset jack (on
back of telephone)
13) MicrophoneFor putting a call on hold.
The standard 12-button pad for dialing phone numbers and
accessing features. The letters, Q and Z have been added
to the appropriate dial pad keys for directory access, and the
5 button on your dial pad has raised bars for visually-
impaired users.
For accessing features, labeled with feature names (22
buttons).
For connecting an external speakerphone or a headset
adapter to your telephone. Located on the back of your
telephone, labeled
For connecting a line cord to your telephone. Located on the
back of your telephone, labeled LINE.
For connecting the handset cord to the telephone. Located on
the back of your telephone, labeled
For speakerphone operation. Used when the speakerphone
options is set and speaker button is depressed.
14) Select button
Can be used in 3 different ways:
1)
2)
3)
Used with [ Drop Test ] to initiate a self-test of your
telephone
Used with [ Conference  Ring ] select your own personalized ring
from among 8 available patterns
Used with [ Speaker Reset Spkr ] to perform an acoustic test of
the environment and adjust the speakerphone to the
surrounding acoustic environment for optimal
performance.
15) Mute button
16) Message lightFor turning off the microphone of the built-in speakerphone
or the handset so the other person cannot hear you.
Note:  If your telephone is set for the Speaker (listen-only)
feature, pressing the Mute button will affect only the handset.
When the Speaker feature is in use, the red Mute light will
always be on.
For indicating when a message has been left for you (steady
red light).
2 
						

							17) Speaker/Reset 
Spkr button
18) Volume control
button
19) Display control
buttonsFor accessing the speaker or the built-in speakerphone and
microphone combination. When you touch [ 
Select ] and
[ Speaker Reset Spkr ] the built in speakerphone performs a test of the
surrounding acoustic environment by using a sequence of
tones. When the tones stop, your speakerphone has finished
adjusting itself for optimal performance. It is now ready for
use.
Note: Your telephone can be set for either the Speaker
(listen-only) feature or the Speakerphone (listen and talk)
feature. Check with your System Manager to see how your
Speaker button is to be used.
For adjusting the volume of the built-in speakerphone when
you are using the speakerphone and a call is in progress, or
for adjusting the volume of the tone ringer when you are not
using the speakerphone.
For accessing display features, labeled with feature names
and equipped with green lights (9 buttons).
The following optional modules are compatible with the 7406 Plus Voice Terminal:
500A Headset Adapter
7400B Data ModuleProvides a dual-purpose switch that turns on the adapter
connecting the headset to the telephone. Pressing the ON
switch is equivalent to going off-hook with the handset, and
pressing the OFF switch is equivalent to going on-hook with
the handset. Plugs into the speakerphone/headset adapter
jack.
Provides data capability to the attached DCP telephone. It
also provides integrated simultaneous voice data
communications over standard twisted-pair wiring. Plugs
into the line jack.
Provides total telephone operation without using the handset
Turning on the speakerphone is equivalent to going off-hook
when placing or answering a call and turning off the
speakerphone is equivalent to going on-hook. A mute switch
is provided to temporarily cut off transmission to the distant
caller. Plugs into the speakerphone/headset adapter jack. S101A and S201A
Speakerphone
3 
						

							A Quick Look at the Features
Here are brief descriptions of some features, including what each one does and how
you might want to use it. The first features are voice features followed by display
features. You will have the Conference, Drop, Hold, Message, Mute, Select Ring, and
Transfer voice features, and Message Retrieval and Normal display features. In
addition, you may have many of the other features listed here; your System Manager
can advise you.
Voice Features
Abbreviated Dialing (AD)  Allows you to store selected telephone numbers as 3 or
fewer digits for quick and easy dialing. Each number can be a complete or partial
telephone number, an extension number, or a trunk or feature code. There are 3
possible types of lists — personal, group, and system — and you can have a total of 3
lists. Numbers on a personal list are programmable by you; numbers on group lists
are programmable by the controller of the list; system lists are programmable only by
the System Manager. Use this feature as a timesaver for dialing frequently called,
lengthy, or emergency numbers. Note: Check with your System Manager for the
types of lists you have and how many of each.
Automatic Callback  sends you a special 3-burst ring tone indicating that a
previously busy extension is now available. Use to avoid constant redialing when you
want to speak to someone who is frequently busy on the telephone. Note: You can
use this feature only for extensions, not outside numbers.
Bridging  Permits you to answer or join calls to someone else’s extension by pressing
a bridged appearance button on your telephone. This button can be any call
appearance labeIed with another user’s primary extension number, as assigned to you
by your System Manager. Use to assist in handling calls for a designated co-worker.
Call Coverage  Provides automatic redirection of certain calls to your telephone for
answering. (Your System Manager determines which calls will be sent to you.) Use to
answer calls for other extensions for whom you provide coverage. Call Coverage can
also automatically redirect your calls when your teIephone is busy, you are out of the
office, or you have pressed the Send All Calls button.
Call Forwarding — Busy/Dont Answer  Temporarily forwards all your calls to
another extension or to the attendant if your telephone is busy or you do not answer
your calls within a preset number of rings. Use when you want your calls to be
forwarded to a telephone number of your choice.
Call Forwarding — Follow Me  Temporarily forwards all your calls to another
extension or to an outside number, depending on your system. Use when you want
your calls to be automatically forwarded to a telephone number of your choice.
Call Park  Puts a call on hold at your telephone, for retrieval at any extension. Use
when you need to go elsewhere to get information during a call, or whenever you
want to complete a call from a different location. Also, if the call received is for
someone else, use it to hold the call until the called party can answer from the nearest
available telephone.
4 
						

							Call Pickup  Lets you answer a call at your telephone for another extension in your
pickup group. Use when you want to handle a call for a group member who is absent
or otherwise unable to answer. Note: You can use this feature only if you and the
called party have been assigned to the same pickup group by your System Manager.
Conference  Allows you to add a third party to a call, so that you can conduct a 3-
way conversation. (If you want to conference more than 3 parties, call your attendant
for assistance.) Use to set up time-saving conferences, or to spontaneously include a
third party important to a discussion.
Drop  Disconnects from a call without requiring you to hang up the handset or press
the switchhook. Can also be used with the Conference feature to disconnect the last
party added. Use whenever you want to continue using the handset after ending a
call.
Hold  Puts a call in a holding state until you can return to it. While a call is on hold,
you can place another call, activate another feature, answer a waiting call, or leave
your telephone to do another task. Use when you have a call that you dont want to
drop, but have to interrupt briefly to do something else.
Intercom (Automatic/Dial)  Gives you quick access to specified telephones. With
Automatic Intercom, you can call predetermined persons by pressing a single feature
button. With Dial Intercom, you can call any member of a predetermined group by
pressing a feature button and then dialing the group member’s 2- or 3-digit code.
Last Number Dialed  Automatically redials the last number you dialed, either an
extension or an outside number. Use to save time in redialing a busy or unanswered
number. Available with DEFINITY Generic 2 and System 85 R2V4 and some R2V3
systems. Check with your System Manager to see if the feature is available in your
system.
Leave Word Calling (LWC)  Leaves a message for another extension to call you back.
The called party will be able to dial message center, AUDIX, or a covering user to
retrieve a short, standard message that gives your name and extension, the date and
time you called, and the number of times you called. Use any time you want to have
someone call you back; it will help cut down on repeated call attempts.
Message  Lets you know that a caller has left a message for you when the message
light goes on. You can then follow your System Managers local message retrieval
procedures to get your message. See the Message Retrieval procedures under the
Display Features heading.
Mute  Allows you to turn off the microphone of the speakerphone or the handset so
that the caller cannot hear you.
Priority Calling   Allows you to call another extension with a distinctive 3-burst ring
to indicate that your call requires immediate attention. Use when you have important
or timely information for someone.
Reset Speakerphone  Initiates an acoustic test of the surrounding acoustic
environment by using a sequence of tones. When the tones stop, your speakerphone
has finished adjusting itself for optimal performance. It is now ready for use. Use
whenever you move your telephone to a different location (even in the same room), or
whenever the light next to [ Speaker Reset Spkr ] is fluttering.
5 
						

							Select Button  Used in any of 3 different ways
1)
2)When used with [ 
Drop Test ] you can perform a self-test of your telephones lights,
ringer, and display.
When used with [ Conference Ring ] you can select your own personalized ring from among
8 available patterns. Use to distinguish your ring from that of other nearby
telephones.
3)
When used with [ Speaker Reset Spkr ] the built-in speakerphone performs an acoustic test
of the environment to provide optimal speakerphone performance. Use whenever
you move your telephone to a different location (even in the same room), when
the telephone is unplugged, or when there has been a power failure. When any of
these three things happen, the light on this button will flutter to notify you that
the sound level and quality needs to be reset.
Self-Test  Allows you to test the operation of the lights, ringer, and display of your
telephone.
Send All Calls  Temporarily sends all your calls to the extension of a person
designated to answer them when you cannot (perhaps a secretary or receptionist). Use
when you will be away from your desk for awhile or when you do not want to be
interrupted by calls.
Speaker  In the listen-only mode, allows you to place calls or access other voice
features without lifting the handset when speaker is on. However, in oder to speak to
the other party, you must lift the handset. Use with features that require listening
only, such as on-hook dialing, monitoring calls on hold, and retrieving messages.
Note: Your telephone has either the Speaker (listen-only) or the Speakerphone
function. In either case, you will have simply a [ Speaker Reset Spkr ] button. Check with the
System Manager.
Speakerphone  Allows you to place and answer calls or access other voice features
without lifting the handset. When used with [ 
Select ], the built-in speakerphone
performs an acoustic test of the surrounding acoustic environment by using a sequence
of tones. When the tones stop, the speakerphone has finished adjusting itself for
optimal performance. Use the built-in speakerphone any time you prefer hands-free
communication, both speaking and listening, or for group conference situations. Note:
Your telephone may be set for the Speaker (listen only) rather than the Speakerphone
(listen and speak) feature. In either case, you will have simply a [ Speaker Reset Spkr ] button.
Check with the System Manager.
Terminal Busy Indication   Provides a visual indication of the busy (off-hook) or idle
(on-hook) status of a specified telephone. Use this information when servicing calls for
another person. For example, if you area secretary servicing your supervisors calls,
use this feature to see whether your supervisor’s extension is busy or idle.
Transfer  Transfers a call from your telephone to another extension or outside
number. Use when your caller needs to speak further with someone else. Note: Calls
from an outside number to your telephone can be transferred only to an extension, not
to another outside number.
6