Canon Fax L120 User Guide

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1-1 Advanced Fax 
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1 Advanced Fax Features
Dialing Features....................................................................................... 1-3
Directory Dialing ..................................................... 1-3
Redialing................................................................. 1-4
Dialing Through a Switchboard .............................. 1-5
Switching Temporarily to Tone Dialing .................... 1-6
Receiving Features.................................................................................. 1-7
Setting the Receive Mode ...................................... 1-7
Memory Reception ................................................. 1-8
Reception Restriction ............................................. 1-9
Remote Reception .................................................. 1-9
Additional Fax Modes............................................................................ 1-11
Broadcasting......................................................... 1-11
Timer Sending ...................................................... 1-11
Polling Sending ..................................................... 1-12
Polling Receiving .................................................. 1-13
Relay Initiation...................................................... 1-14
Canceling Reservation ......................................... 1-15
 
						

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Canceling Jobs ...................................................................................... 1-16
 
						

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1-3 Advanced Fax 
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Dialing Features
The machine provides the following dialing features: 
directory dialing, redialing, dialing through a switchboard, 
and temporary tone dialing.■Directory DialingDirectory dialing allows you to search for a particular recipient 
registered in the machine. This is useful when you lost track of 
which one-touch speed dialing button or coded speed dialing 
code the recipient you want is registered under.
You can either go through all the recipients registered in the 
machine (LIST), or look up a particular one by their name 
(SEARCH).Listing All Recipients1.
Press [Directory].If no recipient is registered for speed dialing,  is displayed.
2.
Use [Left/Right] to select , then press 
[OK].
3.
Use [Up/Down] to find the required recipient.– The recipients are listed in the order of one-touch speed dialing 
buttons (01 to 15), and coded speed dialing codes (001 to 100).
– For a one-touch speed dialing button or coded speed dialing 
code with no recipient name registered, their fax number is 
displayed.
4.
Press [Start] to start dialing the displayed 
recipient.Press [Stop/Reset], then [OK] to cancel sending the fax.
Looking Up a Recipient1.
Press [Directory].If no recipient is registered for speed dialing,  is displayed.
2.
Use [Left/Right] to select , then 
press [OK].
3.
Use the numeric buttons to enter up to 10 first 
characters of the recipient’s name, then press 
[OK].– When the search is completed, the number of recipients that 
match the characters you entered is displayed in parentheses.
– Press [OK] to run a new search.SEARCH->>CANON_
 OK=             [A] Ex.
 
						

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4.
Use [Up/Down] to find the required recipient.
5.
Press [Start] to start dialing the displayed 
recipient.Press [Stop/Reset], then [OK] to cancel sending the fax.
■RedialingRedialing can be done manually or automatically. For automatic 
redialing, you can set how many times the machine redials and 
the duration of interval between redials.Redialing Manually1.
Press [Redial/Pause] to dial the last number 
you dialed using the numeric buttons.To cancel manual redialing, press [Stop/Reset], then [OK].
Redialing Automatically1.
Press [Menu].
2.
Use [Up/Down] to select , then 
press [OK].
3.
Use [Up/Down] to select , 
then press [OK].
4.
Use [Left/Right] to select , then press 
[OK].
5.
Use the numeric buttons to enter the number 
of redials the machine will make, then press 
[OK].
6.
Use the numeric buttons to enter the duration 
of interval (in minutes) between redials, then 
press [OK].
7.
Press [Stop/Reset] to return to standby mode.TIMES= 2(1-10)
 YES=OKEx.INTERVAL= 2min(2-99)
 YES=OKEx.
 
						

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■Dialing Through a SwitchboardIf your machine is connected to a PBX, register the [R] button so 
you can easily access the outside line.Registering the [R] Button1.
Press [Menu].
2.
Use [Up/Down] to select , 
then press [OK].
3.
Use [Up/Down] to select , then 
press [OK].
4.
Use [Left/Right] to select , then press 
[OK].
5.
Use the numeric buttons to enter the prefix 
number (up to 20 digits), then press [OK].
6.
Press [Stop/Reset] to return to standby mode.
Dialing using the [R] Button1.
Press [R] to access the outside line.
2.
Use the numeric buttons to enter the fax 
number.
PRE-FIX NO.=1_
 YES=OKEx.
 =R123_
 SUB=     (TX=START)Ex.
 
						

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■Switching Temporarily to Tone DialingIf your machine to set for pulse dialing, use the procedure below 
to switch to tone dialing to use information services (i.e., banks, 
airline reservations, and hotel reservations).
NOTE
To talk to the other party, you will need to connect the optional handset 
or a telephone to the machine.1.
Press [Hook].You can also lift the handset instead.
2.
Use the numeric buttons to dial the required 
information service.
3.
When the recorded message of the 
information service answers, press [ ] to 
switch to tone dialing.If you pressed [Hook] in step 1, you can pick up the handset if you 
need to talk to the other party.
4.
Use the numeric buttons to enter the numbers 
requested by the information service.
5.
When finished, press [Hook] to disconnect the 
call.– If you used the handset, hang up to disconnect the call.
– Tone dialing is canceled when you disconnect the call.
 
						

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Receiving Features
You can set the receive mode that suits your needs. The 
machine also provides the following receiving features: 
memory reception, reception restriction, and remote 
reception.■Setting the Receive ModeFor how to determine the right mode for you, see “Set the 
Machine for Receiving Faxes,” in the Starter Guide.1.
Press [Menu].
2.
Use [Up/Down] to select , then 
press [OK].
3.
Use [Up/Down] to select , then 
press [OK].
4.
Use [Left/Right] to select the receive mode, 
then press [OK].: Switches between fax and voice calls automatically.
For optional settings, see “FAX/TEL: Optional Settings,” on p. 1-7.
: You have to manually receive faxes.
: Answers all calls as faxes and disconnects voice 
calls.
: Receives faxes automatically and records voice 
messages.
For optional settings, see “AnsMode: Optional Settings,” on p. 1-8.
NOTE
– For  and , make sure the optional 
handset or an external telephone is connected to the machine.
– For , make sure an answering machine is connected 
to the machine.
5.
Press [Stop/Reset] to return to standby mode.
FAX/TEL: Optional SettingsIf required, change the optional settings as follows:
: Use the numeric buttons to enter 
the duration (0 to 30 seconds) for which the machine listens for 
the fax tone before it starts ringing. Press [OK].
: Use the numeric buttons to enter the 
duration (10 to 45 seconds) of ringing. Press [OK].
: Use [Left/Right] to select the default 
action the machine will take after the ringing ends, then press 
[OK].
– : Tries to receive the document.
– : Disconnects the call.
 
						

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AnsMode: Optional SettingsIf required, change the optional settings as follows:
: Use the numeric buttons to enter 
the duration (10 to 30 seconds) for which the machine waits until 
the connected answering machine takes the call. Press [OK].
: Use the numeric buttons to enter 
the duration (10 to 70 seconds) for which the machine attempts 
to detect the fax tone. Press [OK].■Memory ReceptionThe machine automatically receives faxes in memory when 
printing is disabled under certain conditions (i.e., toner or paper 
has run out). You can also set the machine to receive faxes in 
memory during a certain time period of your choice, with 
password protection if required.1.
Press [Menu].
2.
Use [Up/Down] to select , then 
press [OK].
3.
Use [Up/Down] to select , then press [OK].
4.
Use [Left/Right] to select , then press 
[OK].
5.
Use the numeric buttons to enter the time (in 
24-hour format) when memory reception 
starts, then press [OK].If you do not want to set the time, press [OK] without entering any 
number and skip to step 7.
6.
Use the numeric buttons to enter the time (in 
24-hour format) when memory reception ends, 
then press [OK].
7.
Use the numeric buttons to enter a four-digit 
password, then press [OK].If no password is required, press [OK] without entering any 
number.
8.
Press [Stop/Reset] to return to standby mode.ON TIME=2_:
 Ex.OFF TIME=09:00
 YES=OKEx.PASSWORD=1234
 YES=OKEx.
 
						

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Releasing Memory Reception1.
Press [Menu].
2.
Use [Up/Down] to select , then 
press [OK].
3.
Use [Up/Down] to select , then press [OK].
4.
Use [Left/Right] to select , then press 
[OK].
5.
If required, use the numeric buttons to enter 
the four-digit password, then press [OK].If no password is required, skip to step 6.
6.
Press [Stop/Reset] to return to standby mode.
■Reception RestrictionYou can restrict incoming fax calls from only the numbers 
registered in the machine for speed dialing. This can help 
eliminate unsolicited calls.
NOTE
– The sender’s fax number must be registered in their machine and 
must match the number registered in your machine for speed dialing.
– If you entered a pause or a space in the last four digits of a fax 
number registered for speed dialing, you cannot receive calls from 
that number.1.
Press [Menu].
2.
Use [Up/Down] to select , then 
press [OK].
3.
Use [Up/Down] to select , then press [OK].
4.
Use [Left/Right] to select , then press 
[OK].
5.
Press [Stop/Reset] to return to standby mode.
■Remote ReceptionRemote reception allows you to use an external telephone 
connected to the machine to receive faxes manually. This can 
be useful when the machine is not nearby or being used by 
someone else at the moment.
PASSWORD=1234
 YES=OKEx.
 
						

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Registering Remote Reception IDFollow this procedure if you want to change the default remote 
reception ID of 25.1.
Press [Menu].
2.
Use [Up/Down] to select , then 
press [OK].
3.
Use [Up/Down] to select , 
then press [OK].
4.
Use [Left/Right] to select , then press 
[OK].
5.
Use the numeric buttons to enter a two-digit 
remote reception ID (00 to 99), then press 
[OK].
6.
Press [Stop/Reset] to return to standby mode.
Receiving a Fax Remotely1.
When you receive a call, pick up the 
telephone.
2.
Enter the two-digit remote reception ID on the 
keypad to start reception.
3.
When the reception is complete, hang up the 
telephone.