Canon Imageclass Mf5960dn User Guide

							6-13
\bsing
	the
	Fax
	Functions
\bnswer \fode
You	can	receive	faxes	automatically.
The	telephone ’s	\fuilt-in	answer	function	rec ords	messages	of	unanswer ed	calls.
	
The telephone rings the number of times specified for the built-in 
answering machine.
*1
When you pick up the handset during 
ringingWhen the built-in answering machine 
starts up
When the call is a fax When the call is a 
voice call
The built-in answering 
machine records the 
message.
*2
You can start talking as 
is.
When the call is a 
voice callWhen the call is a fax
The machine receives the 
fax automatically.
Operation for when an incoming call is received
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Select  using [   ] or [   ] and 
press [OK].
(3) Hang up the handset.
*1	Set	the	answer	function	to	answer	after	a	few	rings.
*2		The	message	is	rec orded	on	the	answer	function	(Y ou	are	advised	to	add	appro ximately	4	seconds	of	silence	at	the	\feginning	of	the	message	or	set	the	maximum	rec
ording	time	to	20	seconds).
Manual \fode
Pick	up	the	handset	to	answer	calls	or	receive	faxes	when	the	machine	is	set	to	manual	mode.
Set	this	mode	when	you	expec t	to	rec eive	more	incoming	telephone	calls	than	faxes	or	when	you	rec eive	few	faxes .
	
Operation for when an incoming call is received
The external phone rings.
When you pick up the handset while the 
telephone rings
When the call is a fax When the call is a voice call When you do not pick up the handset while 
the telephone rings
The machine cannot receive a call or fax.*1
You can start talking as is.
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
*2
(1) Press [Fax].
(2) Select  
using [   ] or [   ] and 
press [OK]. 
(3) Hang up the handset.
*1	When	“Auto	RX	Swit ch”	(→ P.	6-25)	is	set	to		,	the	machine	automa tically	starts	rec eiving	a	fax	aft er	sever al	rings .
*2	When	“Remote	RX”	(→ P.	6-25)	is	set,	you	can	dial	the	telephone	to	rec eive	faxes	remot ely.
DRPD (Distinctive Ring Pattern Detection) \fode
This	mode	assigns	distinctive	ring	patterns	to	up	to	two	phone	num\fers	per	telephone	line.	The	machine	automa tically	identifies	incoming	calls	\fased	on	the	ring	patt
ern	and	sorts	out	whether	an	incoming	call	is	a	fax	or	voic e	call.	Set	the	fax	ring	patter

n
	that	mat
 ches
	the	ring	patt
 ern
	of	your	telephone	compan
 y.
	Con
 tact
	your	telephone	compan
 y
	for	more	infor
 mation.
  
						

							6-14
\bsing
	the
	Fax
	Functions
Changing the Receive Mode
Select	the	receive	mode	that	you	want	to	use.
 NOTE 
\bbout the external telephone
The machine may not be able to send or receive faxes properly, 
depending on the t\Iype of telephone connected to it.
Keys to be used for this operation
OK
FAX
1 Press [].
2 Select  using [] or [] \fnd press 
[OK].
	 		
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
...
3 Select the receive mode using [] or [] \fnd 
press [OK].
	 		
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answering Machine
When  is selected
Proceed to specify the adva\Inced settings. See “Advanced Settings 
for the Fax/Tel Auto Switch Mode” (→P. 6-1\b)
If you select 
Select a ring pattern  using 
[] or [] and press [\fK]. 
\bdvanced Settings for the Fax/Tel \buto 
Switch Mode
Set	the	advanced	settings	for	the	Fax/Tel	Auto	Switch	mode.
Keys to be used for this operation
OK
FAX
1 Press [].
2 Select  using [] or [] \fnd press 
[OK].
	 		
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
...
3 Select  using [] or [] 
\fnd press [OK].
	 		
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answering Machine
4 Select the option using [\F] or [] \fnd press [OK].
	
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX
Set
	the	dura
 tion
	during	which	the	machine	tries	to	detec
t	fax	tones	\fefor e	the	telephone	starts	ring
ing.
Set	the	dura tion	somewhere	\fetw een	5	to	30	seconds	and	press	[OK

].
 Set
	the	dura

tion
	during	which	the	telephone	keeps	ring

ing
	when	an	incoming	call	comes

.
Set
	the	dura

tion
	somewhere	\fetw
 een
	15	to	300	seconds	and	press	[OK

].
 Specify
	how	the	machine	\fehav

es
	when	an	incoming	call	is	not	answer

ed.
Select
		or		and	press	[OK

].
	- :	Disconnec

t
	the	call.	- :	Rec

eive
	an	incoming	fax.
5 Select  using [] or [] \fnd press [OK].
The changes are saved.
	
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX
   
						

							6-15
\bsing
	the
	Fax
	Functions
Received	fax	documents	are	transferred	to	a	fax,	E-mail	or	a	file	
server
.
 NOTE
For forwarding to E-\fail or a file \Rserver
When a fax documen\It is transferred to an E-mail or a fi\Ile server, the
document is converted to a PDF file.
When the destination is deleted fro\f an address book 
When you delete the destination \Ifrom the address book between
the time the fax f\Iorward is configured and the time th\Ie fax is
received, a destination un\Iknown forwarding error occurs.
To learn how to handle transfer errors
See the following sections.
 “Configurating \fperat\Iions for Transfer Errors” (→P. 6-16)
  “Re-fowarding/Printing/Deleting Documents in Which Transfer 
Is Failed
” (→P. 6-17)
Setting Docu\fent Transfer (\buto\fatic 
Forwarding)
Specify	whether	a	document	is	automatically	transferred	
during	rec
 eiving
	and	where	to	\fe	transf
 erred.
 NOTE 
Destinations that can be specified
You can specify the\I followings as destinati\Ions.
• Fax
• E-mail
• File serv

er
•
 Group destination
Keys to be used for this operation
OK
Menu
1 Press [] (Menu).
2 Select  using [] or [] \fnd 
press [OK].
	 		
Menu
 USB Direct Print Se
...
 Printer Settings
 Adjustment/Maintena
...
 System Settings
3 Select  using [] or [] 
\fnd press [OK].
	 		
System Settings
 Security Settings
 Communication Manag
...
 Select Country/Regi...
 Forwarding Settings
4 Select  or  using [] or [] \fnd press 
[OK].
	 		
Forwarding Settings
 Off
 On
Starts	to	transf er	rec eived	documents .	Nex t,	you	need	to	configure	transf
er	destinations .
 Transfer
	is	not	perf

ormed.
When  is selected
You can specify whe\Ire to forward. You can specify only\I by the 
following approaches:
 “Specifying destin\Iations using one-touch keys” (→P. 6-\b)
 “Specifying destin\Iations using coded\I dial codes” (→P. 6-\b)
 “Specifying destin\Iations using the a\Iddress book” (→P. 6-5)
	 		
    CANON01 01234567
    CANON02 9876543
...
    CANON03 0011223...
All 0-9A-Z
5 Press [] (Menu) to close the menu screen.
Forwarding Received Faxes Stored in Me\fory 
to Other Destinations (Manual Forwarding)
When	a	fax	is	stored	in	memory,	you	can	manually	forward	it	to	
a	specified	destination.
 NOTE 
Destinations that can be specified
You can specify the\I followings as destinati\Ions.
• Fax
• E-mail
• File serv

er
•
 Group destination
Keys to be used for this operation
OK
Status Monitor/Cancel
Forwarding Fax Docu\fents
    
						

							6-16
\bsing
	the
	Fax
	Functions
1 Press [] (St\ftus Monitor/C\fncel).
2 Select  using [] or [] \fnd press [OK].
			
 Status Monitor/Cancel
  Device Status
  Copy/Print Job
  TX Job
  RX Job
3 Select  using [] or [] \fnd press 
[OK].
	 		
RX Job Status/History
 Job Status
  Job History
4 Select the job th\ft you w\fnt to forw\frd using [] 
or [
] \fnd press [OK].
You cannot forward received faxes when
•
 the machine is in \Ithe middle of receiving another f\Iax
•
 the machine starts printing a job af

ter it has received a fax
			
RX Job Status
 12:52AM Receiving
 12:54AM Waiting:Print
5 Select  using [] or [] \fnd press 
[OK].
	 		
Details
 
 
 Job Number: 0004
 Status: Waiting to 
...
6 Specify the forw \frding destin\ftion.
See the following sections to specify destinat\Iions.
 “Specifying destin\Iations using one-touch keys” (→P. 6-\b)
 “Specifying destin\Iations using coded\I dial codes” (→P. 6-\b)
 “Specifying destin\Iations using the a\Iddress book” (→P. 6-5)
	 		
    CANON 0123456789
    GroupA 2 Destin
...
    User01 01234567...
All  A-Z
Configurating Operations for Transfer Errors
When	received	documents	are	transferred	or	when	a	transfer	error	
occurs,	its	details	can	\fe	sav

ed
	in	a	memory	or	prin
 ted.
Keys to be used for this operation
OK
Menu
1 Press [] (Menu).
2 Select  using [] or [] \fnd 
press [OK].
	 		
Menu
 USB Direct Print Se
...
 Printer Settings
 Adjustment/Maintena
...
 System Settings
3 Select  using [] 
or [
] \fnd press [OK].
	 		
System Settings
 Communication Manag
...
 Select Country/Regi...
 Forwarding Settings
 Store/Print When Fow
To print a transferred docu\fent
(1)
 Select  using [
] or [] and press [\fK].
	 		 	 	
Store/Print Forwarding
 Print Images
 Store Images in Memo
...
(2) Select settings using [\I] or [] and press [\fK].
	 		 	 	
Print Images
 Off
 On
 Only When Error Occu
...
 When	a	document	is	transf erred,	that	document	is	not	prin
ted.
 When
	a	document	is	transf

erred,
	that	document	is	prin

ted.
 Only	when	a	transf

er
	err
 or
	occurs
 ,
	that	document	is	prin

ted.
   
						

							6-17
\bsing
	the
	Fax
	Functions
To save a transferred docu\fent in a \fe\fory
(1) 
 Select  using [
] or [] and press 
[\fK].
	 		 	 	
Store/Print Forwarding
 Print Images
 Store Images in Memor
(2)  Select settings using [\I] or [] and press [\fK].
	 		 	 	
Store Images in Memory
 Do Not Store
 Only When Error Occu
...
 When	a	document	is	transf erred,	that	document	is	not	sav
ed.
 Only
	when	a	transf

er
	err
 or
	occurs
 ,
	that	document	is	sav

ed
	in	a	memory
 .
4 Press [] (Menu) to close the menu screen.
Re-fowarding/Printing/Deleting 
Docu\fents in Which Transfer Is Failed 
 NOTE
When You Use This Feature
Specify  to the  of the .
 “Configurating \fperat\Iions for Transfer Errors” (→P. 6-16)
\bbout re-forwarded job
The job which has bee\In reforwarded successfully is\I deleted. 
Keys to be used for this operation
OK
Status Monitor/Cancel
1 Press [] (St\ftus Monitor/C\fncel).
2 Select  using [] or [] 
\fnd press [OK].
	 		
Status Monitor/Cancel
 Copy/Print Job
 TX Job
 RX Job
 Fax Forwarding Error
3 Select \f job using [] or [] \fnd press [OK].
	 		
Fax Forwarding Errors
 12:52AM
 12:54AM
Detailed information of the forwarding error job is displayed.
	 		
Details
 
 
 
 Job Number: 0004
To delete/print a job
(1)
 Select  or  using [
] or [] and press [\fK].
	 		 	 	
Details
 
 
 
 Job Number: 0004
 Press	to	delete	jo\fs.
 Print
	the	jo\f	con

tents.
(2)
 Select  using [
] and press [\fK].
	 		 	 	
Delete?
NoYes
For job forwarding
(1)
 You can specify whe\Ire t

o forward. You can specify only\I by the 
following approaches:
  “Specifying destin\Iations using one-touch keys” (→P. 6-\b)
  “Specifying destin\Iations using coded\I dial codes” (→P. 6-\b)
  “Specifying destin\Iations using the a\Iddress book” (→P. 6-5)
	 		 	 	
    CANON01 01234567
    CANON02 9876543
...
    CANON03 0011223...
All  A-Z
   
						

							6-18
\bsing
	the
	Fax
	Functions
Manage	faxes	stored	in	memory.
Checking and Canceling Fax Jobs 
Check	the	details	of	the	fax	currently	\feing	sent	or	waiting	to	
\fe	sent
.
	Canc
 el
	faxes	that	you	decide	not	to	send.
Keys to be used for this operation
OK
Status Monitor/Cancel
1 Press [] (St\ftus Monitor/C\fncel).
2 Press [] or [] to select  \fnd press 
[OK].
	 		
Status Monitor/Cancel
 Device Status
 Copy/Print Job
 TX Job
 RX Job
3 Select  using [] or [] \fnd press 
[OK].
	 		
TX Job Status/History
 Job Status
 Job History
4 Press [] or [] to select the job th\ft you w\fnt to 
check or c\fncel \fnd press [OK].
	 		
TX Job Status
    12:52AM Sending
    12:54AM Scanning
The details of the s\Ielected job is displayed.
	 		
Details
 
 Job Number: 0004
 Status: Sending
 Time: 01/01 12:52AM
To cancel the job
(1)
 Select  using [
] or [] and press [\fK].
	 		 	 	
Details
 
 Job Number: 0004
 Status: Sending
 Time: 01/01 12:52AM
(2) Select  using [] or [] and press [\fK].
	 		 	 	
Cancel?
No
Yes
The sending job is c\Ianceled. Fax transmission to all the 
destinations will be\I canceled for sequential broadcast.
(3)
 Press [] (Status Monitor/Cancel) to close the screen.
To only check the d\Retails of the sele\Rcted job
Press [
] (Status Monitor/Cancel) after you have checked the 
details of the sele\Icted job to close the screen.
Co\fbining and Printing the Received 
Docu\fents You Saved
Instead	of	printing	at	“Memor y	Lock	Settings”	(→P .	6-27)	during	
receiving

,
	documents	sav
 ed
	in	a	memory	are	com\fined	and	
print

ed
	altogether
 .
 NOTE
Printing docu\fents saved in a \fe\fory during receiving
You cannot individu\Ially choose and print a document. You cannot 
preview the document con\Itent, either.
When  is set
At , you can combine and \Iprint received 
documents saved in a memory from the  to the .
Keys to be used for this operation
OK
Menu
Managing Faxes Stored in Me\fory
    
						

							6-19
\bsing
	the
	Fax
	Functions
1 Press [] (Menu).
2 Select  using [] or [] \fnd 
press [OK].
	 		
Menu
 USB Direct Print Se
...
 Printer Settings
 Adjustment/Maintena
...
 System Settings
3 Select  
using [
] or [] \fnd press [OK].
	 		
 System Settings
  Device Information 
...
  Dept. ID Management...
  Security Settings
  Communication Manage
4 Select  using [] or [] 
\fnd press [OK].
When  is set, en\Iter the number using\I the 
numeric keys and press [\fK].
	 		
Communication Mgt. Set
 Fax Settings
 Memory Lock Settings
5 Select  using [] or [] \fnd press [OK].
	 		
Memory Lock Settings
 Off
 On
Fax documents saved in the memory are combined and printed.
6 Press [] (Menu) to close the menu screen.
Checking and Deleting Re\Rceived Faxes
Check	the	details	of	faxes	stored	in	memory.	Delete	faxes	that	
you	no	longer	need.
 NOTE 
\bbout faxes stored in \fe\fory
You can specify forwarding destinations.
  “Forwarding Fax Documents” (→P. 6-15)
You can combine and \Ipr int documents saved in the memory 
instead of printing during receiving.
  “Combining and Printing the Received Documents You Saved” 
(→ P. 6-18)
Keys to be used for this operation
OK
Status Monitor/Cancel
1 Press [] (St\ftus Monitor/C\fncel).
2 Select  using [] or [] \fnd press [OK].
	 		
 Status Monitor/Cancel
  Device Status
  Copy/Print Job
  TX Job
  RX Job
3 Select  using [] or [] \fnd press 
[OK].
	 		
RX Job Status/History
 Job Status
 Job History
4 Select the job th\ft you w\fnt to check or delete 
using [
] or [] \fnd press [OK].
	 		
RX Job Status
 12:52AM Receiving
 12:54AM Waiting:Print
The details of the j\Iob is displayed.
	 		
Details
 
 
 Job Number: 0004
 Status: Waiting to 
...
   
						

							6-20
\bsing
	the
	Fax
	Functions
To delete the job
(1)
 Select  using [
] or []  and press [\fK].
	 		 	 	 	
Details
 
 Job Number: 0004
 Status: Sending
 Time: 01/01 12:52AM
(2) Select  using []  and press [\fK].
			 	 	 	
Delete?
NoYes
 The job is deleted.
(3)
 Press [] (Status Monitor/Cancel) to close the screen.
To only check the d\Retails of the sele\Rcted job
Press [
] (Status Monitor/Cancel) after you have checked the 
details of the sele\Icted job to close the screen.
Checking the History of Received/Sent 
Faxes
Check	the	history	of	received	or	sent	faxes.
Keys to be used for this operation
OK
Status Monitor/Cancel
1 Press [] (St\ftus Monitor/C\fncel).
2 Select  or  using [] or [] \fnd 
press [OK].
	 		
Status Monitor/Cancel
 Device Status
 Copy/Print Job
 TX Job
 RX Job
 Confirm	the	sending	jo\f	histor y.
 C
 onfirm
	the	rec
 eived
	jo\f	histor
 y.
3 Select  using [] or [] \fnd press 
[OK].
	 		
TX Job Status/History
 Job Status
 Job History
4 Select the job th\ft you w\fnt to check using [] or 
[
] \fnd press [OK].
The details of the j\Iob is displayed.
	 		
TX Job History
    05:10AM NG  
    05:06AM NG 



5 Select the item th\ft you w\fnt to check using [] 
or [
] \fnd press [OK].
	 		
Details
 Job Number: 0004
 Result: NG 



 Started: 01/01 12:5
...
 Duration: 00'00 
6 Press [] (St\ftus Monitor/C\fncel) to close the 
screen.
   
						

							6-21
\bsing
	the
	Fax
	Functions
The	default	settings	are	a	set	of	standard	settings	
predeter
mined
	\fy	the	machine.	These	settings	\fecome	
effectiv

e
	when	the	machine	is	turned	ON	and	OFF,	or	when		
[
]	(Reset)	is	pressed	to	revert	to	the	default	settings.
You
	can	change	the	follo
 wing
	default	settings	\fased	on	your	
needs.
•	 R

esolution
•	 Density
•	 2-Sided
	Orig

inal
•	 Sharpness
Keys to be used for this operation
OK
Menu
1 Press [] (Menu).
2 Select  using [] or [] \fnd press 
[OK].
	 		
Menu
 Timer Settings
 Common Settings
 Copy Settings
 Fax Settings
3 Select  using [] or [] 
\fnd press [OK].
	 		
Fax Settings
 Basic Settings
 TX Function Settings
 RX Function Settings
 RX Print Settings
4 Select  usin\Fg [] or [] \fnd 
press [OK].
	 		
TX Function Settings
 Change Defaults
 Register Unit Name 
...
 ECM TX
 Pause Time
5 Select the item using [] or [] \fnd press [OK].
• Resolution/Density/Sharpness
For mor
e information, see “Changing the Scan Settings (Fax)” 
(→P. 6-3)
	 		
Change Defaults
 
 Resolution: 200 x 10
 Density:  0
 2-Sided Original: O
...
+
-
6 Select  using [] or [] \ffter you h\fve 
specified the settin\Fg \fnd press [OK].
	 		
Change Defaults
 
 Resolution: 200 x 1
...
 Density:  0
 2-Sided Original: O
...
+
-
7 Press [] (Menu) to close the menu screen.
Changing the Defaul\Rt Fax Settings
    
						

							6-22
\bsing
	the
	Fax
	Functions
Configure	the	following	settings	to	determine	how	to	send	
faxes.
F
or
	details	on	the	proc
 edure
	for	setting	specifications	or	the	
setting	items

,
	see	the	nex
 t
	items
 .
	“The	steps	to	take	for	configuring	the	send	settings”	(→P .	6-22)
	“Options”	(→P.	6-22)
		“The	steps	to	take	for	configur ing	the	rec eiving	settings”	
(→P

.
	6-24)
	“Options”	(→ P.	6-25)
		“ The	steps	to	tak e	for	con figuring	the	sys tem	set tings”	
(→ P.	6-2

6)
	“Options”	(→ P.	6-27)
The steps to take for configuring the 
send settings
Follow	the	steps	in	the	procedure	\felow	to	configure	the	send	
settings.
The
	proc

edure
	descri\fes	the	steps	to	change	the	“ECM	TX”	
setting.
Keys to be used for this operation
OK
Menu
1 Press [] (Menu).
2 Select  using [] or [] \fnd press 
[OK].
	 		
Menu
 Timer Settings
 Common Settings
 Copy Settings
 Fax Settings
3 Select  using [] or [] 
\fnd press [OK].
	 		
Fax Settings
 Basic Settings
 TX Function Settings
 RX Function Settings
 RX Print Settings
4 Select  using [] or [] \fnd press [OK].
	 		
TX Function Settings
 Change Defaults
 Register Unit Name 
...
 ECM TX
 Pause Time
5 Select  or  using [] or [] \fnd press 
[OK].
	 		
ECM TX
 Off
 On
* Select  when  appears on the \Iscreen after you 
have specified the se\Itting and press [\fK].
6 Press [] (Menu) to close the menu screen.
The procedure is complete.
Options
Configure	the	following	options	to	send	a	fax.
F\fx Settings
Basic	Settings
	“Register	\bnit	Telephone	Num\fer”	(→ P.	6-22)
	“Select	Line	Type”	(→P.	6-22)
	“Off-Hook	Alarm”	(→ P.	6-23)
TX
	Func

tion
	Settings
	“Change	Defaults”	(→ P.	6-23)
	“Register	\bnit	Name	(Fax)”	(→ P.	6-23)
	“ECM	TX”	(→P.	6-23)
	“Pause	Time”	(→ P.	6-23)
	“Auto	Redial”	(→ P.	6-23)
	“Sender	ID”	(→P.	6-24)
	“Check	Dial	Tone	Bef ore	Sending ”	(→ P.	6-24)
Register Unit Telephone Nu\fber
Register	your	machine’s	fax	num\fer.
How t o access the option
		[]	(Menu)	→		→		→	
Ho
w to register the fax nu\fber
Enter
	up	to	20	digits	using	the	numeric	keys

.
You
	can	also	ent

er
	the	[+].
Select Line Type
Change	this	option	when	you	cannot	send	a	fax.
Contac t	your	local	telephone	compan y	when	you	are	not	sure	of	the	line	type	that	you	are	using.
H

ow to access the option
		[]	(Menu)	→		→		→	
Settings
(B
old:
	Default	setting)
Pulse Select	this	setting	when	you	are	using	a	pulse	line.
T one Select
	this	setting	when	you	are	using	a	tone	line.
Changing Fax Settings (Settings that Can Be Specified Using the [Menu] Button)