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Handspring Visor Edge Handheld User Guide

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    							Chapter 6 Page 103
    Date Book Plus
    In addition to all the standard Date Book features, Date Book Plus 
    provides three extra views: Week View with Text, Year View, and List 
    View. Date Book Plus also includes useful features such as floating 
    events, To Do List integration, the Daily Journal, and templates.
    This section describes the views and features which are unique to Date 
    Book Plus. See “Date Book” earlier in this chapter for information on 
    the standard Date Book features.
    Working in Week View with Text
    The Week View with Text shows an entire week with a description of 
    each scheduled event. This view can display one or two weeks at a 
    time and can include To Do items that are due on the dates shown. 
    Tips for using Week View with Text
    Keep the following points in mind:
    nTap a day to display that day in the Day View.
    nTap the scroll arrows in the upper-right corner to move forward or 
    backward a week. You can also use the scroll buttons on the front 
    panel of your handheld.
    nTap Go to open the date selector and select a different week or a 
    specific date.
    nTap the number of weeks to toggle between a one week view and 
    a two week view.
    Week View with 
    Text buttonBox indicates 
    To Do item Dot indicates 
    more events
    Toggle between 
    1 and 2 weeksScroll to 
    more events 
    						
    							Page 104  Application Specific Tasks
    Working in Year View
    The Year View shows an overview of your calendar for an entire year. 
    Tips for using Year View
    Keep the following points in mind:
    nTap a day to display events for that day in the title bar. A minus 
    sign indicates only one event is scheduled on that day. A plus sign 
    indicates multiple events are scheduled on that day.
    nTap the scroll arrows in the upper-right corner to move forward or 
    backward a year. You can also use the scroll buttons on the front 
    panel of your handheld.
    nTap the scroll arrows in the lower-right corner to move forward or 
    backward a day.
    nTap Prefs to set display options.
    Year View buttonScroll to 
    other days Dot indicates 
    scheduled events
    Indicates 
    selected date
    Description of event 
    on selected date 
    						
    							Chapter 6 Page 105
    Working in List View
    T h e  L i s t V i e w  i s  a t e x t  or i e n t e d  v i e w t h a t i s  i n t e g ra t e d  w i th  T o  D o L i st . 
    It displays a list of events and To Do items for the selected week(s). 
    Tips for using List View
    Keep the following points in mind:
    nTap a line to select it. The start and end time display briefly in the 
    title bar. To redisplay the event details, tap to the left of the 
    description.
    nTap the description of the selected line to display the event in Day 
    View.
    nTap the scroll arrows in the upper-right corner to move forward or 
    backward a week. You can also use the scroll buttons on the front 
    panel of your handheld.
    nTap Go to open the date selector and select a different week or a 
    specific date.
    nTap Prefs to set display options.
    Working with floating events
    Date Book Plus can include events that are a combination of a To Do 
    item and a Date Book event. These events are called “floating events.” 
    Floating events are not assigned to a specific date, but can still be 
    timed or untimed, can have alarms, and can repeat. If a floating event 
    is not completed by midnight, it automatically advances to the next 
    day until you mark it complete.
    List View buttonScroll to 
    other weeks Selected 
    week’s dates 
    						
    							Page 106  Application Specific Tasks
    You can distinguish a floating event from an integrated To Do item by 
    the circle that appears next to the floating event (in place of the To Do 
    item priority number and check box). Floating events appear in 
    alphabetical order at the top of the Day View screen between any 
    integrated To Do items and untimed events.
    To create a floating event:
    1. Tap the Day View button.
    2. Tap New and select Floating Event from the list.
    3. Enter a description of the event.
    4. Tap a blank area on the screen to deselect the floating event.
    To mark a floating event complete:
    nTap the circle to the right or left of the event.
    Tips for using floating events:
    nTo prioritize floating events, enter a number followed by a space 
    or dash as the first few characters of the description.
    nTo convert an existing event to a floating event, select the event, 
    tap Details and select Float as the Type.
    nWhen you complete a repeating floating event, it marks only the 
    current occurrence of the event as complete.
    nAvoid scheduling a floating event that repeats daily. These events 
    can accumulate quickly unless you complete them each day.
    nWhen viewing a floating event in a desktop application, the Note 
    field will contain a series of characters: ##f@@@@@@ for an 
    incomplete event and ##c@@@@@@ for a complete event. Do not 
    remove or edit these characters.
     
    Tap to create a floating event 
    						
    							Chapter 6 Page 107
    Working with To Do items
    Date Book Plus can create and display To Do items. To Do items 
    appear in priority order at the top of the Day View screen.
    To create To Do items in Date Book Plus:
    1. Tap the Day View button.
    2. Tap New and select To Do from the list.
    3. Enter a description of the To Do item.
    4. Tap a blank area on the screen to deselect the item.
    To mark a To Do item complete:
    nTap the check box next to the item.
    Tips for using To Do items:
    nWhen you create a To Do item in Date Book Plus, the priority and 
    category are based on the settings in the Create Options dialog 
    box. See “To Do Preferences” later in this chapter for details.
    nIf a To Do item does not appear in Date Book Plus, confirm that the 
    category assigned to the item is selected. See “To Do Preferences” 
    later in this chapter for more information.
    nIf you do not complete a To Do item on or before the due date, then 
    an ! (exclamation mark) appears next to the item as a reminder that 
    it is overdue.
    Tap to create a To Do item 
    						
    							Page 108  Application Specific Tasks
    Using the Daily Journal
    You can use the Daily Journal feature to record events as they occur. 
    Events are recorded with automatic time-stamping as Date Book Plus 
    Notes so they do not clutter your schedule. The Daily Journal is 
    especially useful for tracking activities such as sales calls, start and 
    end times for consulting or other work, or keeping a record of how 
    you spend your time at the office.
    To create a Daily Journal entry:
    1. Tap the Day View button.
    2. Tap New and select Daily Journal from the list.
    Date Book Plus creates an untimed event, opens a Note for this 
    event, and inserts the current time. If you’ve already started a 
    journal for the current day, Date Book Plus opens the existing 
    journal and inserts a new entry.
    3. Enter a description for the journal entry.
    4. Tap Done.
    Tap to create a Daily Journal 
    						
    							Chapter 6 Page 109
    Using templates
    You can use templates to create a list of standard events. You can then 
    select an event from this list and add it to your calendar. Since Date 
    Book Plus saves all the event attributes, including alarms and notes, 
    templates can really save you time when entering reminder notices or 
    events that recur on different days and times. 
    To create a template:
    1. Select the event you want to save as a template.
    2. Tap the Menu icon  .
    3. Tap Record, and then tap Create Template.
    To schedule a template event:
    1. Go to the date on which you want to schedule the event.
    2. Tap the time line that corresponds to the beginning of the event.
    3. Tap the Day View button.
    4. Tap New and select Template from the list.
    5. Select the event from the Appointment Templates list.
    6. Tap OK. 
    Tap to create an event 
    from a template 
    						
    							Page 110  Application Specific Tasks
    Using snooze alarms
    When you set alarms in Date Book Plus, the Reminder & Snooze 
    dialog box appears in place of the standard reminder message. You 
    can use this dialog box to reset the alarm to notify you in a specified 
    period of time.
    Selecting the default Date Book
    The default Date Book is the application that appears when you press 
    the Date Book button on the front of your handheld. By default, this is 
    the standard Date Book application. If you prefer, you can select Date 
    Book Plus as your default application. 
    To select the default Date Book:
    1. Tap the Menu icon  .
    2. Tap Options, and then tap Default Date Book.
    3. Tap Date Book or Date Book+.
    4. Tap OK.
    Date Book Plus menus
    Date Book Plus menus are shown here for your reference, and Date 
    Book Plus features that are not explained elsewhere in this guide are 
    described here.
    See “Using menus” in Chapter 1 for information about choosing menu 
    commands. 
    						
    							Chapter 6 Page 111
    Record menu
    Options menu
    New To Do 
    Creates a new To Do item and adds it to your Date 
    Book Plus and To Do List database.
    Duplicate Item
    Creates a copy of the selected event and opens the 
    Details dialog box for the new event.
    UnDelete from 
    ArchiveRestores the last event you deleted from Date 
    Book Plus (provided it was stored in the Archive 
    file). You can select this command repeatedly to 
    restore additional events. 
    Week ViewWeek View with TextMonth View
    Year View List ViewDay View 
    						
    							Page 112  Application Specific Tasks
    Preferences
    nStart/End Time. Defines the start and end times 
    for Date Book Plus screens. If the time slots you 
    select do not fit on one screen, you can tap the 
    scroll arrows   to scroll up and down.
    nEvent Duration. Defines the default duration for 
    new events. 
    nWeek Start. Defines the first day of the week. 
    This setting overrides the System Preferences 
    setting for all Date Book Plus views.
    nInitial View. Defines the view that appears when 
    you start Date Book Plus.
    nButton Views. Defines which views display 
    when you press the Date Book button 
    repeatedly. By default, all views appear.
    nDisplay Options. Opens the Display Options 
    dialog box where you can define the following 
    options: 
    						
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