Handspring Visor Edge Handheld User Guide

							Chapter 7 Page 183
Mail menus
Mail menus are shown here for your reference, and Mail features that 
are not explained elsewhere in this guide are described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Message menus
The Message menu varies depending on whether you are viewing an 
e-mail item, creating an e-mail item, or viewing the Message list.
Options menus
The Options menu varies depending on whether you are creating or 
editing an e-mail item.
About Mail
Shows version information for Mail.
Message list
New Message 
View Message
Message list
New Message 
						

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Beaming information
Your handheld is equipped with an IR (infrared) port that you can use  
to beam information to another Palm OS handheld that’s close by and 
also has an IR port. The IR port is located on the side of the handheld, 
behind the small dark shield.  
You can beam the following information between Palm OS handhelds:
nThe record currently displayed in Date Book, Address, To Do List, 
or Memo Pad
Note: You cannot beam records from Date Book Plus.
nAll records of the category currently displayed in Address, To Do 
List, or Memo Pad
nA special Address record that you designate as your personal 
business card, containing information you want to exchange with  
business contacts
nAn application installed in RAM memory
To select a business card:
1. Create an Address record that contains the information you want  on your personal business card.
2. Tap the Menu icon  . 
3. Tap Record, and then tap Select Business Card.
4. Tap Yes.
To beam a record, business card, or category of records:
1. Locate the record, business card, or category you want to beam. 
2. Tap the Menu icon  . 
3. Tap Record, and then tap one of the following:
The Beam command for an individual record 
In Address only: Beam Business Card
Beam Category
4. When the Beam Status dialog box appears, point the IR port  directly at the IR port of the receiving handheld.
T ip :
For b est r esu lts , the IR port of the Visor handhelds should
be held to face one another and the path between 
the two handhelds must be clear of obstacles. Beaming
distance between Palm OS handhelds may vary so move the
devices closer together until the beam in received. 
						

							Chapter 7 Page 185
5. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your handheld.
To beam an application:
1. Open the Applications Launcher.
2. Tap the Menu icon  .
3. Tap App, and then tap Beam.
4. Tap the application you want to transfer.
Note:
Some applications are copy-protected and cannot be 
beamed. These are listed with a lock icon next to them.
5. Tap Beam.
6. When the Beam Status dialog box appears, point the IR port 
directly at the IR port of the receiving handheld.
7. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your handheld.
To receive beamed information:
1. Turn on your handheld.
2. Point the IR port directly at the IR port of the transmitting 
handheld to open the Beam Status dialog box.
3. When the Beam dialog box appears, select a category for the  entry.
Tip: 
If you do not select a category the entry is placed in the 
Unfiled category. 
4. Tap Yes. 
						

							Page 186  Communicating Using Your Handheld
Tips on beaming information
nYou can press the Address application button   for about two 
seconds to beam your business card.
nYou can set the full-screen pen stroke to beam the current entry.
See “Pen preferences” in Chapter 9 for more information. 
nYou can use the Graffiti Command stroke /B to beam the current 
entry.  
						

							Chapter 8 Page 187
Chapter 8
Advanced HotSync® Operations
HotSync® technology enables you to synchronize data between one or 
more Palm OS® devices and Palm™ Desktop software or another PIM 
such as Microsoft Outlook. To synchronize data, you must connect 
your Visor™ Edge handheld computer and Palm Desktop software 
either directly, by placing your handheld in the cradle attached to 
your computer or using infrared communication, or indirectly, with a 
modem or network.
This chapter describes how to select HotSync options and perform a 
HotSync operation via the infrared port, a modem, or a network. See 
“Exchanging and updating data: HotSync operations” in Chapter 5 for 
information about performing your first and subsequent local 
HotSync operations.
Selecting HotSync setup options
You can choose when you want HotSync Manager to run. If necessary, 
you can adjust the local and modem HotSync settings as well.
To set the HotSync options:
1. Click the HotSync Manager icon Ô
 in the Windows system tray.
2. Choose Setup.
3. Click the General tab and select one of the following options: 
						

							Page 188  Advanced HotSync® Operations
Tip:
If you’re not sure which option to use, keep the default 
setting: Always available.
4. Click the Local tab to display the settings for the connection 
between your computer and the handheld cradle, and adjust the 
following options as needed.Always available
Adds HotSync Manager to the Startup folder 
and constantly monitors the communication 
port for synchronization requests from your 
handheld. With this option, the HotSync 
Manager synchronizes data even when Palm 
Desktop software is not running.
Available only 
when Palm 
Desktop software 
is runningStarts HotSync Manager and monitors 
requests automatically when you open Palm 
Desktop software.
Manual
Monitors requests only when you select 
HotSync Manager from the Start menu.
Serial Port
Identifies the port that Palm Desktop software 
uses to communicate with the optional serial 
cradle. This selection should match the number of 
the port to which you connected the optional 
cradle.
Note:
Your 
handheld cannot share this port 
with an internal modem or other device.  
						

							Chapter 8 Page 189
5. Click the Modem tab to display the modem settings and adjust the 
options as needed. See “Conducting a HotSync operation via 
modem” later in this chapter for more information.
6. If you are attached to a network, click the Network tab to display 
the network settings and adjust the options as needed. See 
“Conducting a HotSync operation via a network” later in this 
chapter for more information.
7. Click OK.
Customizing HotSync application settings
For each application, you can define a set of options that determines 
how records are handled during synchronization. These options are 
called a “conduit.” By default, a HotSync operation synchronizes all 
files between the handheld and Palm Desktop software. 
In general, you should leave the settings to synchronize all files. The 
only reason you might want to change these settings is to overwrite 
data on either your handheld or Palm Desktop software, or to avoid 
synchronizing a particular type of file because you don’t use it.
In addition to the conduits for Date Book, Address, To Do List, and 
Memo Pad, and Expense, Palm Desktop software includes System and 
Install conduits. The System conduit backs up the system information 
stored on your handheld, including Graffiti
® ShortCuts. The Install 
conduit installs applications on your handheld. 
To customize HotSync application settings:
1. Click the HotSync Manager icon   in the Windows system tray 
(bottom-right corner of the taskbar).
Tip:
You can also click the HotSync command on the Palm 
Desktop software menu bar.
2. From the HotSync Manager menu, choose Custom.Speed
Determines the speed at which data is transferred 
between your handheld and Palm Desktop 
software. Try the As Fast As Possible rate first, 
and adjust downward if you experience 
problems. This setting allows Palm Desktop 
software and your handheld to find and use the 
fastest speed. 
						

							Page 190  Advanced HotSync® Operations
3. Select the appropriate user name from the list.
4. Select an application in the Conduit list.
5. Click Change.
6. Click the direction in which you want to write data, or click Do 
Nothing to skip data transfer for an application.
Note:
Changing the HotSync setting from the default affects 
only the next
 HotSync operation. Thereafter, the HotSync 
Actions revert to their default settings. To use a new 
setting on an ongoing basis, select the Set As Default box. 
Thereafter, whatever you selected as the default setting is 
used when you click the Default button in the Custom 
dialog.
7. Click OK.
8. Repeat steps 4 through 7 to change conduit settings for other 
applications.
9. Click Done to activate your settings. 
						

							Chapter 8 Page 191
IR HotSync operations
Your handheld is equipped with an infrared (IR) port that supports 
the IrCOMM implementation of the standards for infrared 
communication established by the Infrared Data Association (IrDA). 
This means that you can beam data to any other device that supports 
the IrCOMM implementation of the IrDA standards. Most 
importantly, you can use the IR port to perform HotSync operations. 
When you use the IR port on your handheld to perform HotSync 
operations, you don’t need your cradle. You simply enable infrared 
communication on your computer and your handheld and then 
perform an IR HotSync operation. So there’s no need to carry your 
cradle when you’re on the road with an infrared-enabled laptop. 
Preparing your computer for infrared communication
To perform an IR HotSync operation, the computer you want to 
synchronize with must have an enabled infrared port or be connected 
to an infrared device that supports the IrCOMM implementation of 
the IrDA standards.
Desktop computers are likely to require an infrared device attached to 
a physical COM port. Laptops are likely to have a built-in IR port. 
Your computer must also have an installed infrared driver. 
Does your computer support infrared communication?
If your computer uses Microsoft Windows 98 or Windows ME, 
infrared communication is built into the operating system. Some 
versions of Windows 95 also have built-in infrared communication. If 
your computer uses Windows 2000,  your computer supports infrared 
communication, but HotSync Manager does not currently support 
this feature. Check the Handspring website www.handspring.com for 
HotSync Manager updates. If you are using another type of computer, 
check the documentation that came with your computer to see if it 
supports infrared communication. 
To check the ports used for infrared communication with 
Windows 98 and ME:
1. In the Windows taskbar click Start, choose Settings, and then 
choose Control Panel.
2. Double-click the Infrared icon.
Note:
If you do not see the Infrared icon, you need to install an 
infrared driver.  
						

							Page 192  Advanced HotSync® Operations
3. Click the Options tab.
4. Select Enable infrared communication.
The COM port displayed on this screen is the port associated 
with your infrared device. It should be different from the port 
currently defined for cradle synchronization.
5. Write down the port listed as “Providing application support” so 
you can configure HotSync Manager for infrared communication. 
This port is the simulated port. It is the channel through which 
the actual infrared communication takes place between your 
computer and your handheld. 
6. Deselect all other check boxes in the Options tab.
7. Click Apply and then click OK.
Configuring HotSync Manager for 
infrared communication
Next you need to go to the HotSync Manager and configure it for 
infrared communication. In Windows 98 and ME, you need to specify 
the simulated port used for infrared communication. 
To configure HotSync Manager for infrared communication with 
Windows 98 and ME:
1. Click the HotSync Manager icon   in the Windows system tray.
Infrared 
ports