Handspring Visor Handheld Platinum User Guide
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Index Page 271 Index A ABA (Address Book archive file) 35 Accented characters Graffiti writing 32 onscreen keyboard 34 Add-on applications 40–43 Address Book *If Found Call* entry 114 adding custom fields 117 archive files (.aba) 35 business card for beaming 176 categorizing records 67 conduit for synchronizing 181 creating records 59, 113–114 deleting records 62 displaying category 117 displaying data in the Address List 116 finding records 70–71 fonts 79 menus 116 notes for records 78 opening 52 overview 52 pressing button to beam information 178 private records 76 sorting records 75 Alarm preset 96, 108 reminder 108 setting 86 sound 96, 108, 206, 232 for untimed events 87 Alphabet Graffiti writing 28 onscreen keyboard 12, 18 Anniversaries. See Repeating events Application buttons 6, 13, 51, 52, 53, 54, 178, 198 Applications Address Book 52beaming 176–177 Calculator 55 categories 37–38 CityTime 56 Date Book 50 Expense 57 font style 79 installing 40–42 Memo Pad 54 opening 14 preferences for 39 removing 43 security 44 size in kilobytes 241 To Do List 53 version of 241 viewing as icons 38 viewing as list 38 See also Add-on applications Applications Launcher 13–14, 37–39 Appointments. See Date Book Archive files importing data from 35 for main applications 35 saving deleted records 62 saving purged records 63 Automatic fill, in Expense 150 Auto-off delay 206 Autotext. See Graffiti ShortCuts B Backlight 7, 199 Backup. See HotSync Batteries battery door 9 installing 10 Battery conserving power 206 gauge 13 BCC (blind carbon copy) 160 Beaming See also Infrared Beaming information 176–178 location of IR port 9 pen stroke to activate 199 problems with 239
Page 272 Index Birthdays. See Repeating events Bold font for text 79 Brightness Control 7 Business card for beaming 176 Buttons preferences 198 C Calculator Advanced mode 126 Area view 134 Basic mode 125 buttons explained 125–126, 127–135 Finance view 129 Length view 133 Logic view 131 Math view 127 memory 125 menus 137 opening 55, 125 overview 55 recent calculations 55, 126 selecting mode 125 Statistics view 131 Trigonometry view 128 Volume view 135 Weight/Temp view 132 Calibration 11, 204, 233 Call Waiting, disabling 190, 212 Calling card, using in phone settings 190, 212 Capital letters (Graffiti writing) 29 Caring for the handheld 225 Categories application 37–38 assigning records to 66–67 beaming 176–177 creating 68–69 default 66 displaying 68, 117, 234 folders for e-mail 167 merging 70 renaming 69 using in Applications Launcher 38 cc:Mail 152Chain calculations 126 Characters, Graffiti 25 Check boxes 12 CityTime adding cities 139 home city 138 menus 140 opening 56 overview 138 remote cities 139 Clearing Calculator entries 125, 127 COM port. See USB, port and Serial port Combining categories 70 Comma delimited files, importing data from 35 Command buttons 12 Command equivalents (Graffiti writing) 15 Compressing Day view 95, 107 Computer keyboard, entering data with 19 Conduits for connecting to PIMs 24 for modem HotSync operations 190 for synchronizing applications 235, 181–182, 229 See also HotSync Confirming e-mail 162 Conflicting events 93 Connecting service templates 214 to server or ISP 213 Contact information. See Address Book Continuous events changing 88 deleting from Date Book 62, 88 scheduling 87 Contrast Control 7 Copying text 61 Country default setting 205 Cover 8 Cradle connecting to computer 9, 22
Index Page 273 for local HotSync operations 64, 65 serial 4, 22, 180, 235, 236 USB 4, 23 Creating Address Book entries 113–114 categories 37–38, 68–69 currency symbols 144 custom fields in Address Book 117 Date Book events 82 e-mail 155–157 Expense items 141 expense reports in Excel 146–149 memos 123 notes for records 78 records 59 To Do List items 118 Currency default 150 defining 144 for Expense items 143, 144 Current date 21, 234 Current time 13 displaying in Date Book 90 setting 21 Customizing categories 69 currencies and symbols 144 expense reports 243–253 fields in Address Book 117 HotSync settings 181 See also Preferences Cutting text 61 Cycling through views 51, 52, 53, 54 D Daily calendar 82–86 events. See Repeating events Journal 102 Data entry. See Entering data transfer. See HotSync transmitting to other handhelds. See Beaming information Date Book adding Address Book data to records 72–73 alarm 86 archive files (.dba) 35 changing event time 86 changing event to untimed 85 changing repeating events 88 conduit for synchronizing 181 conflicting events 93 continuous events 87–89 creating records 59, 82–86 Day view 90 deleting records 62 deleting repeating ev ents 88 display options 95 end time for Day view 96, 106 fonts 79 menus 94 Month view 92 notes for records 78 opening 50 overview 50 private records 76 purging records 63 repeating events 62, 87–89 scheduling events 82–86 selecting dates 84 selecting default 104 start time for Day view 96, 106 Sunday or Monday to start week 205 switching views 90 untimed events 82, 85 Week view 90, 205, 234 Date Book Plus Daily Journal 102 Event tracking 102 floating events 99 List View 99 menus 104 opening 51 overview 51 templates 103 To Do List items 101 Week View with Text 97
Page 274 Index Year View 98 Dates Expense item 142 setting current 21, 234 showing in Mail list 167 To Do List record due 120 Day (Date Book view) 82, 95, 107 DBA (Date Book archive file) 35 Decimal point 205 Default categories 66 currency in Expense 150 settings. See Preferences Deleted data, saving in archive files 62 e-mail, recovering 166 Deleting applications 40, 43 Desktop software 44 e-mail 165 Graffiti characters 27 passwords 45 records 62 service templates 219 text 61 See also Purging records Delivering e-mail 159, 162 Desktop E-Mail application applications supported 152 managing 151–175 support of Mail features 159 Desktop software 22–23 configuring mail 152–154 for entering data 19 linking to external files 194 removing 44 saving deleted data to an archive file 62 system requirements 4 upgrading 4 See also PIM Digitizer 11, 204, 233 Display, contrast (brightness) control 7 DNS (Domain Naming System) 216 Docking station. See Cradle Double-booked events 93Draft e-mail 164 Dragging memos into other applications 54 stylus to activate features 199 using the stylus 11 E Editing records 60–61 unsent e-mail 163 E-mail addresses in Address Book 115, 116 looking up 158–159 E-mail items. See Mail Entering data 17–20 importing from other applications 35–36 problems with 233 using Graffiti writing 25–34 using the computer keyboard 35 using the onscreen keyboard 34 Entries. See Address Book Eudora 152 Events. See Date Book Excel, transferring Expense data to 146–149 Exchange 152 Exchanging data. See HotSync Exclamation marks in To Do List 122 Expansion slot 24 Expense adding Address Book data to records 73–74 categorizing records 67 conduit for synchronizing 181 creating records 59, 141 currency 143, 144, 150 date of item 142 defining new currency 144 deleting records 62 menus 150 notes for records 78 opening 57 overview 57 purging records 63
Index Page 275 receipt details 142 reports in Excel 146–149, 243–253 sorting records 74 templates for reports 147 type 143, 150 vendor 143 F FCC Statement 269 Files, linking to external 194 Filing e-mail 165 Filters for e-mail 170–173 Finding applications, using Graffiti writing 14 e-mail addresses 158–159 information in applications 70–74 phone numbers 72–73 using the Find application 71 Floating events 99 Folders for e-mail 167 Fonts 79 Formats preferences 204 Frozen handheld 232 G Games 42, 206 General preferences alarm sounds 206 auto-off delay 206 system sounds 206 Glossary. See Graffiti ShortCuts Graffiti accented characters 32 alphabet 25, 28 basic concepts 25 capital letters 29 Command stroke 16 defined 17 Giraffe game for practicing 42 how to write characters 26 menu commands 15 moving the cursor 33numbers 29 online Help 61, 198 problems using 233 punctuation marks 30 ShortCuts for entering data 33, 222–223 symbols 31 tips 27 writing 25–34 writing area 6, 26 H Handheld battery door 9 battery installation 10 contrast control 7 cover 8 Hard reset 228 Header information (e-mail) 155, 157 Help Graffiti 61 online tips 16 Hiding records 75 See also Private records High Priority e-mail filter 173 HotSync buttons preferences 200 conduits for synchronizing applications 181–182, 229 customizing 181 defined 64 first-time operation 64–66, 195–196 for managing desktop E-Mail 153–154 HotSync Manager 64 IR operation 183–186 linking to external files 194 local operation 65, 180, 236, 237 modem operation 181, 187–191, 237–238 modem settings 188 network operation 192 operations using IR
Page 276 Index port 183–186 options for filtering e-mail 168–173 problems with 235–238 setting options 179–181 for synchronizing data 22 using with another PIM 44 I Icons alarm 86 application 12, 38 note 78 online Tips 16 onscreen 233 repeating event 88 Idle timeout of ISP or server connection 215 Ignoring e-mail. See Filters for e-mail Importing data 20, 35–36 Inbox 167 Infrared HotSync operations 183–186 port 183 requirements for computer 183 Infrared port. See IR port Installing applications 40–42 batteries 10 conduit to install applications 181 Desktop software 23, 231 Mail. See Mail, desktop configuration International characters Graffiti writing 32 onscreen keyboard 34 IP address 214, 216 IR port 9 See also Beaming information IR. See Infrared Items. See To Do List or Expense K Keyboardcomputer 35 onscreen 12, 34, 199 L Letters font style 79 Graffiti 25, 28 onscreen keyboard 34 Linking external file 194 with desktop software. See HotSync List (Date Book Plus view) 99 List, in Applications Launcher 38 Locking handheld with a password 46, 199, 221 records. See Security Login scripts 217, 255 Looking up Address Book data to add to other records 72–73 scrolling in Address List 70 to add to e-mail addresses 158–159 Looking up. See Finding Lost handheld, contact for 114 Lost records 234 Lotus 1-2-3, for expense reports 252 cc:Mail 152 Organizer, importing data from 35 M Mail address lookup 158–159 attachments 170 BCC (blind carbon copy) 159, 160 changing setup 154 closing 155 confirm delivery 159, 162 confirm read 159, 162 creating 155–157 deleting e-mail 165
Index Page 277 desktop configuration 152–154 draft e-mail 164 editing unsent e-mail 163 filing e-mail 165 filtering options 168–173 folders 167 HotSync options 153–154 menus 175 opening 154 overview 151–152 priority of delivery 159, 160 purging deleted e-mail 166 recovering deleted 166 replying to e-mail 157 sending 162 showing dates 167 signature 159, 161–162 sorting 168 synchronizing 154 truncating 174 viewing e-mail 154 Main applications 13 Maintenance information 225 Meetings. See Date Book Memo Pad adding Address Book data to records 72–73 archive files (.mpa) 35 categorizing records 66 conduit for synchronizing 181 creating records 59, 123 deleting records 62 dragging memos into other applications 54 fonts 79 menus 124 opening 54 overview 54 private records 76 reviewing memos 123 sorting records 75, 234 See also Notes Memory amount of free 241 for beaming 239 Calculator 125 regaining 63Memos. See Memo Pad Menus 14–16, 233 Address Book 116 choosing 15 command equivalents (Graffiti writing) 15 Date Book 94, 104 Edit menu 60–61 Expense 150 Mail 175 Memo Pad 124, 137, 140 menu bar 12, 14 Network Preferences 220 To Do List 122 Microsoft Excel, transferring Expense data to 146–149 Exchange 152 Outlook, connecting to 236 Windows 95, 98 183 Modem HotSync operations via 187–191, 237–238 Monday, to start week 205 Month (Date Book view) 92, 95 Moving Date Book events 86 the cursor (Graffiti writing) 33 MPA (Memo Pad archive file) 35 Multi-day events. See Repeating events N Network connecting 213 connection type 215 idle timeout 215 login scripts 217 password 209 phone settings 210 preferences 210–221 primary DNS 216 secondary DNS 216 selecting service 207 TCP/IP 207 user name 208
Page 278 Index Network HotSync operation 192 Notes attaching to records 78 See also Memo Pad Numbers decimal point and thousands separator 205 Graffiti writing 29 onscreen keyboard 12, 18, 34 O 1-2-3, for expense reports 252 Onscreen keyboard 18, 34, 61 pen stroke to open 199 Opening Address Book 52 applications 13–14 Calculator 55, 125 CityTime 56 Date Book 50 Date Book Plus 51 Expense 57 Mail 154 Memo Pad 54 To Do List 53 Organizer (Lotus PIM) 35 Outbox 162, 167 Outlook, connecting to 236 Overlapping events 93 Owner preferences 221 P Palm Desktop software. See Desktop software Passwords 44–47 changing 45 creating 44 deleting 45 for network 209 forgotten 47, 240 Pasting text 61 Payment, Expense item 143 Pen. See Stylus Personal information managers. See PIMPhone Lookup 72–73 Phone numbers selecting for Address List 116 selecting types 115 Phone settings for ISP or dial-in server 210–213 Pick lists 12 PIM (personal information manager) using HotSync Manager with 44 using with handheld 24 Pointer. See Stylus Ports IR on handheld 183 Ports. See USB, port and Serial port Power button 7 PPP 214 PRC (application file extension) 41 Preferences 20 Buttons 198 choosing 39 Digitizer 204 Formats 204 General 205 HotSync buttons 200 Network 210–221 Owner 221 ShortCuts 222 Primary DNS 216 Printing expense reports from Excel 146–149 records from applications 22 Prioritizing To Do List records 118, 122 Priority of delivery (e-mail) 160 Private records displaying and creating 75–76, 234 lost with forgotten password 47 See also Security Profiles 195 Punctuation marks Graffiti writing 30 onscreen keyboard 34 Purging deleted e-mail 166 records 63
Index Page 279 See also Deleting Q Quattro Pro, for expense reports 252 R Range of times in Day view 96, 106 Reading e-mail on handheld 154 Receipts, recording in Expense 142 Receiving data. See Beaming information Records Address Book 113 beaming 176–177 choosing categories 66 creating 59 Date Book 82 defined 59 deleting 62, 88 displaying a category of 68 editing 60–61 Expense 141 fonts 79 hiding private 44, 75 lost 234 Memo Pad 123 notes for 78 number of 241 private 75–76 purging 63 sorting 74–75 To Do List 118 Recovering deleted e-mail 166 filed mail 165 Recurring events deleting 62 scheduling 87 Reminder. See Alarm Removing applications 43 Desktop software 44 Renaming categories 69 Repeating events deleting from Date Book 62scheduling 87 Replying to e-mail 157 Rescheduling events 86 Resetting handheld hard reset 228 location of reset button 9, 227 soft reset 227 Retrieving e-mail. See Filters for e-mail S Saving data 37, 59, 62 draft e-mail 164 Scheduling events 82–86 Screen backlight 7 blank 232 brightness control 7 calibrating 11, 204 caring for 225 contrast control 7 touching 6 Scroll bar 13 Scroll buttons 6 Searching. See Finding Secondary DNS 216 Security 44–47 changing password 45 deleting password 45 displaying owner’s name 221 forgotten password 47 locking the handheld 46 private records 75–76 Selecting date for event 84 e-mail to be synchronized. See Filters for e-mail phone numbers in Address Book 115 text 60, 61 Sending data. See Beaming information e-mail 155–157, 162 Serial port 4, 9, 180, 187, 188, 235, 236, 237, 238
Page 280 Index Service templates 214, 219 Service, selecting for network 207 Settings. See Preferences ShortCuts backing up 181 managing 222–223 menu commands 15 predefined 34 using 33 Showing dates in Mail list 167 Signature for e-mail 161–162 Soft reset 227 Sorting applications 38 e-mail items 168 records 74–75, 234 Sounds. See Alarm and System sounds Springboard expansion module 9, 24 Stand. See Cradle Standing Meetings. See Repeating events Starting applications 14 Storing e-mail 165 Stylus dragging with 11 full-screen pen stroke 198–199 pen stroke to activate a feature 198 tapping with 11 writing with 9, 25 Sunday, to start week 205 Symbols for currency 144 in Graffiti writing 31 Synchronizing data. See HotSync System conduit 181 System requirements for Desktop software 4 System sounds 206 T Tab delimited files, importing data from 35 Tapping 11, 233 Task. See To Do ListTCP/IP 207, 220 TDA (To Do List archive file) 35 Technical Support 241 Templates for Date Book Plus 103 for expense reports 147 Text copying 61 cutting 61 entry. See Entering data finding 70 fonts for 79 importing data from files 35 selecting all 61 Thousands separator 205 Time alarm setting 86 format 205 setting current 21 setting event 82 start and end for Date Book Day view 96, 106 Time bars in Date Book 95, 107 Time stamps 102 Tips, online 16 To Do List adding Address Book data to records 72–73 archive files (.tda) 35 categorizing records 66, 109, 122 checking off items 101, 119 completed items 121 completion date 121 conduit for synchronizing 181 creating items in Date Book Plus 101 creating records 59, 118 deleting records 62 due date 120, 121, 122 fonts 79 menus 122 notes for records 78 opening 53 overview 53 prioritizing records 118, 122 private records 76 purging records 63, 121