HP Color LaserJet 2605dn User Manual

							
10 Managing the printer
This printer comes with several software tools that help you monitor, troubleshoot problems with, and
maintain the printer. Information about using these tools is in the following sections:
●
Device pages and reports
●
Menu map
●
HP ToolboxFX
●
Using the embedded Web server
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Device pages and reports
Special pages reside within the memory of the printer. These pages help you to diagnose and solve
problems with the printer.
If the printer language was not correctly set during installation, you can set the language manually so
that the pages print in one of the supported languages. Change the language by using the
HP ToolboxFX.
Demo page
To print the Demo page, press the  (Left arrow ) or  (Right arrow ) buttons on the printer control
panel simultaneously. You can also print this page from the HP ToolboxFX.
Configuration page
The Configuration page lists current settings and properties of the printer. You can print a
Configuration page from the printer or the HP ToolboxFX.
To print the Configuration page from the control panel
1. Press 
 (Left arrow ) or  (Right arrow ) to select the  Reports menu.
2. Press 
 (Select ).
3. Press 
 (Left arrow ) or  (Right arrow ) to select Config report .
4. Press 
 (Select ) to print the Configuration Report page.
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1.Product Information . This section contains basic information about the printer, such as the
product name and the serial number.
2. Memory . This section lists memory-related information, such as the total memory that is
installed.
3. Paper Settings . This section lists information about the media type for each tray and about the
type settings for all the media that the printer supports.
4. Page Counts . This section lists the total number of pages printed, the number of color pages
printed, and information about paper jams.
5. Product Settings . This section lists information that is gathered during software installation,
including the language and the company name.
6. Network Settings . This section contains network information about the printer such as the Host
Name, Hardware Address, and IP Address.
7. Paper Types . This section contains information about paper types that can be configured by
the user.
8. Status Log . This section contains information about printer errors.
Supplies Status page
The Supplies Status page lists the remaining life of HP print cartridges. It also lists the estimated
pages remaining, number of pages printed, and other supplies information. You can print a Supplies
Status page from the printer or the HP ToolboxFX.
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To print the Supplies Status page from the control panel
1.Press 
 (Left arrow ) or  (Right arrow ) to select the  Reports menu.
2. Press 
 (Select ).
3. Press 
 (Left arrow ) or  (Right arrow ) to select Supplies Status .
4. Press 
 (Select ) to print the Supplies Status page.
NOTE Supplies information is also available through the HP ToolboxFX.
1.Print cartridge area . This area contains a section for each of the print cartridges and provides
information about HP print cartridges. This information includes the part number for each print
cartridge, whether each print cartridge is low, and the life remaining for each print cartridge,
which is expressed as a percentage, as a graphic, and as the estimated number of pages
remaining. This information might not be provided for non-HP supplies. In some cases, if a non-
HP supply is installed, an alert message displays instead.
2. Ordering Information . This section contains basic information about how to order new HP
supplies.
3. Return & Recycling . This section contains a link to the website that you can visit for
information about recycling.
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Networking page
The Networking report option prints a Network configuration report. You can print this page using the
printer control panel. Use the following steps to print the Network configuration report.
1.Press 
 (Left arrow ) or  (Right arrow ) to select the  Reports menu.
2. Press 
 (Select ).
3. Press 
 (Left arrow ) or  (Right arrow ) to select Network report .
4. Press 
 (Select ) to print the Network configuration page.
Fonts pages
The fonts pages provide lists of the available fonts on the printer, including PostScript (PS) fonts,
PCL fonts, and PCL6 fonts (PCLXL). You can print these font pages using the printer control panel.
Use the following steps to print a fonts page.
1.
Press 
 (Left arrow ) or  (Right arrow ) to select the  Reports menu.
2. Press 
 (Select ).
3. Press 
 (Left arrow ) or  (Right arrow ) to select PS font list , PCLXL font list , or PCL font list .
4. Press 
 (Select ) to print the selected fonts page.
Usage page
The Usage Page provides information on the number and types of pages printed by the printer. You
can print the usage page using the printer control  panel. Use the following steps to print a usage page.
1. Press 
 (Left arrow ) or  (Right arrow ) to select the  Reports menu.
2. Press 
 (Select ).
3. Press 
 (Left arrow ) or  (Right arrow ) to select Usage page .
4. Press 
 (Select ) to print the Usage Page.
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Menu map
The menu map lists the menu structure for each option available on the printer control panel. Use the
following steps to print a menu map.
To print a menu map
1. Press 
 (Left arrow ) or  (Right arrow ) to select the  Reports menu.
2. Press 
 (Select ).
3. Press 
 (Left arrow ) or  (Right arrow ) to select Menu structure .
4. Press 
 (Select ) to print the Menu map.
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HP ToolboxFX
HP ToolboxFX is a Web-based program that you can use to complete the following tasks:
●Check the printer status.
● Configure the printer settings.
● View trouble shooting information.
● View online documentation.
You can view HP ToolboxFX when the printer is directly connected to your computer or when it is
connected to the network. You must perform a typical software installation to use HP ToolboxFX.
NOTE HP ToolboxFX is not supported for Windows 98 SE, Windows Me, Windows
Server 2003, or Macintosh operating systems.
NOTE You do not have to have Internet access to open and use HP ToolboxFX.
To view HP ToolboxFX
Open HP ToolboxFX in one of these ways:
●In the Windows system tray or on your desktop, double-click the HP ToolboxFX icon.
● On the Windows 
Start menu, click  Programs (or All Programs  in Windows XP), click  HP, click
HP Color LaserJet 2605 series  , and then click HP ToolboxFX.
The HP ToolboxFX software contains the following sections:
●
Status
●
Alerts
●
Help
●
Device settings
●
Network settings
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Status
The HP ToolboxFX Status folder contains links to the following main pages:
● Device Status . View printer status information. This page indicates printer conditions such as a
jam or an empty tray. After you correct a problem with the printer, click  Refresh button to
update the printer status.
● Supplies Status
. View detailed supplies status such as the estimated percent of toner
remaining in the print cartridge and the number of pages that have been printed with the current
print cartridge. This page also has links to order supplies and to find recycling information.
● Device Configuration
. View a detailed description of the current printer configuration, including
the amount of memory installed and whether optional trays are installed.
● Network Configuration
. View a detailed description of the current network configuration,
including the IP address and network status.
● Print Info Pages
. Print the Configuration page and various other information pages that are
available for the printer, such as the Supplies Status page and the Demo page.
● Event Log
. View a history of printer errors. The most recent error is at the top of the list.
Event log
The Event log is a four-column table where the  printer events are logged for your reference. The log
contains codes that correspond to the error messages that appears on the printer control-panel
display. The number in the Page Count column specifies the total number of pages that the printer
had printed when the error occurred. The Event log also contains a brief description of the error. For
more information about error messages, see 
Control panel messages .
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Alerts
The HP ToolboxFX Alerts folder contains links to the following main pages:
● Set up Status Alerts
. Set up the printer to send you pop-up alerts for certain events, such as
low toner levels.
● Set up E-mail Alerts
. Set up the printer to send you e-mail alert messages for certain events,
such as low toner levels.
Set up status alerts
Use HP ToolboxFX to set up the printer so that it issues pop-up alerts to your computer when certain
events occur. Events that trigger alerts include jams, low levels of toner in HP print cartridges, non-
HP print cartridge in use, empty input trays, and specific error messages.
Select the pop-up format, the system tray icon format, the desktop format, or all three for the alerts.
The pop-up alerts only appear when the printer is printing  from the computer on which you set up the
alerts.
NOTE You must click  App ly before your changes take effect.
Set up e-mail alerts
Use HP ToolboxFX to configure up to two e-mail addresses to receive alerts when certain events
occur. You can specify different events for each e-mail address. Enter the information for the e-mail
server that will send out the e-mail alert messages for the printer.
NOTE You must click  App ly before your changes take effect.
Help
The HP ToolboxFX  Help folder contains links to the following main pages:
● Troubleshooting . Print troubleshooting pages, clean the printer, and display Microsoft Office
Basic Colors. For more information on Microsoft Office Basic colors, see 
Matching colors .
● How Do I?  View the How Do I? Help for help with specific tasks.
● Animated demonstrations
● User Guide . View information about the printer usage, warranty, specifications, and support.
The user guide is available in both HTML and PDF format.
● Readme . View important information about the printer that is not available in the user guide.
The late-breaking Readme contain last-minute information about the printer (in English only).
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Device settings
The HP ToolboxFX Device Settings folder contains links to the following main pages:
● Device Information . View information about the printer, such as the printer description and a
contact person.
● Paper handling . Change the printer paper-handling settings, such as default paper size and
default paper type.
● Printing
. Change the default printer print settings, such as number of copies and paper
orientation.
● PCL5e
. View and change the PCL5e settings.
● PostScript
. View and change the PS settings.
● Print quality
. Change the printer print-quality settings.
● Print density . Change the print density settings, such as contrast, highlights, midtones, and
shadows.
● Paper types . Change the printer mode settings for a each media type, such as letterhead,
prepunched, or glossy paper.
● Memory Card . Change the printer settings, such as image size, number of copies, and output
color when printing photos using memory cards.
● System Setup . Change the printer system settings, such as printer language and jam recovery.
● Service . Gain access to various procedures required to maintain the printer.
● Save/restore settings
. Save the current settings for the printer to a file on your computer. Use
this file to load the same settings onto another printer or to restore these settings to this printer
at a later time.
Device information
The HP ToolboxFX Device information + about your printer for future reference. The information that
you type in these fields appears on the Configuration  page. You can type any character in each of
these fields.
NOTE You must click  Apply before your changes take effect.
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