HP Deskjet 2540 User Manual

							of wireless networks shown such as HP-Print-**-Deskjet 2540 series (where ** are the unique
characters to identify your printer).
If HP wireless direct is turned on with security, enter the password when prompted.
4.Print your document.
Print from a wireless-capable computer
1.Make sure you have turned on HP wireless direct on the printer. For more information, see
Connect wirelessly to the printer without a router on page 53 for more information.
2.Turn on the computer's Wi-Fi connection. For more information, see the documentation provided
with the computer.
NOTE:If your computer does not support Wi-Fi, you are not able to use HP wireless direct.
3.From the computer, connect to a new network. Use the process you normally use to connect to
a new wireless network or hotspot. Choose the HP wireless direct name from the list of wireless
networks shown such as HP-Print-**-Deskjet 2540 series (where ** are the unique characters to
identify your printer).
If HP wireless direct is turned on with security, enter the password when prompted.
4.Proceed to step 5 if the printer has been installed and connected to the computer over a wireless
network. If the printer has been installed and connected to your computer with a USB cable,
follow the steps below to install the printer software using the HP wireless direct connection.
a.Depending on your operating system, do one of the following:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps
on the app bar, and then click Printer Setup & Software.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP DESKJET 2540 series, and then click Printer
Setup & Software.
b.Select Connect New Printer.
c.When the Connection Options software screen appears, select Wireless.
Select HP DESKJET 2540 series from the list of detected printers.
d.Follow the on-screen instructions.
5.Print your document.
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							Print using the maximum dpi
Use maximum dots per inch (dpi) to print high-quality, sharp images on the photo paper.
Printing in maximum dpi takes longer than printing with other settings and requires a large amount of
disk space.
To print in Maximum dpi mode
1.On the File menu in your software, click Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer
Setup, Printer Properties, Printer, or Preferences.
4.Click the Paper/Quality tab.
5.From the Media drop-down list, must select Photo Paper, Best Quality to enable printing in
maximum dpi.
6.Click the Advanced button.
7.In the Printer Features area, select Yes from the Print in Max DPI drop-down list.
8.Select the appropriate paper size from the Paper Size drop-down list.
9.Click OK to close the advanced options.
10.Confirm Orientation on the Layout tab, and then click OK to print.
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							Tips for print success
To print successfully, the HP ink cartridges should be functioning properly with sufficient ink, the
paper should be loaded correctly, and the print should have the appropriate settings. Print settings do
not apply to copying or scanning.
Ink tips
●Use original HP ink cartridges.
●Install both the black and tri-color cartridges correctly.
For more information, see Replace ink cartridges on page 41.
●Check the estimated ink levels in the ink cartridges to make sure there is sufficient ink.
For more information, see Check estimated ink levels on page 38.
●If the print quality is not acceptable, see Improve print quality on page 58 for more information.
Paper loading tips
●Load a stack of paper (not just one page). All of the paper in the stack should be the same size
and type to avoid a paper jam.
●Load the paper with side to be printed on facing up.
●Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.
●Adjust the paper-width guide in the input tray to fit snugly against all paper. Make sure the
paper-width guide does not bend the paper in the input tray.
For more information, see Load media on page 24.
Printer settings tips
●On the Paper/Quality tab of the print driver, select the appropriate paper type and print quality
from the Media drop-down list.
●Select the appropriate paper size from the Paper Size drop-down list in the Advanced Options
dialog box. Access the Advanced Options dialog box by clicking the Advanced button on the
Layout or Paper/Quality tab.
●To change default print settings, click Print & Scan, and then click Set Preferences in the printer
software.
Depending on your operating system, do one of the following to open the printer software:
◦Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name.
◦Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet
2540 series.
●If you want to print a black and white document using black ink only, click the Advanced button.
From the Print in Grayscale drop-down menu, select Black Ink Only, then click the OK button.
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							Notes
●Original HP ink cartridges are designed and tested with HP printers and papers to help you
easily produce great results, time after time.
NOTE:HP cannot guarantee the quality or reliability of non-HP supplies. Product service or
repairs required as a result of using a non-HP supply will not be covered under warranty.
If you believe the purchased original HP ink cartridges, go to:
www.hp.com/go/anticounterfeit
●Ink level warnings and indicators provide estimates for planning purposes only.
NOTE:When you receive a low-ink warning message, consider having a replacement ink
cartridge available to avoid possible printing delays. You do not need to replace the ink
cartridges until the print quality becomes unacceptable.
●You can print your document on both sides of the paper.
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							4 Paper basics
You can load many different types and sizes of paper in the HP Printer, including letter or A4 paper,
photo paper, transparencies, and envelopes.
This section contains the following topics:
●Recommended papers for printing
●Load media
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							Recommended papers for printing
If you want the best print quality, HP recommends using HP papers that are specifically designed for
the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
ColorLok
●HP recommends plain papers with the ColorLok logo for printing and copying of everyday
documents. All papers with the ColorLok logo are independently tested to meet high standards
of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and
dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of
weights and sizes from major paper manufacturers.
Photo printing
●HP Premium Plus Photo Paper
HP Premium Plus Photo Paper is HP’s highest-quality photo paper for your best photos. With
HP Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can
share them right off the printer. It is available in several sizes, including A4, 8.5 x 11 inch, 4 x 6
inch (10 x 15 cm), 5 x 7 inch (13 x 18 cm), and 11 x 17 inch (A3), and in two finishes - glossy or
soft gloss (semi-gloss). Ideal for framing, displaying, or gifting your best photos and special
photo projects. HP Premium Plus Photo Paper delivers exceptional results with professional
quality and durability.
●HP Advanced Photo Paper
This thick photo paper features an instant-dry finish for easy handling without smudging. It
resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to
a store-processed photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm
(4 x 6 inch), 13 x 18 cm (5 x 7 inch). It is acid-free for longer lasting documents.
●HP Everyday Photo Paper
Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing.
This affordable photo paper dries quickly for easy handling. Get sharp, crisp images when you
use this paper with any inkjet printer. It is available in glossy finish in several sizes, including A4,
8.5 x 11 inch, and 10 x 15 cm (4 x 6 inch). For longer-lasting photos, it is acid-free.
Business documents
●HP Premium Presentation Paper or HP Professional Paper 120
These papers are heavy two-sided matte papers perfect for presentation, proposals, reports,
and newsletters. They are heavyweight for an impressive look and feel.
●HP Brochure Paper or HP Professional Paper 180
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							These papers are glossy-coated or matte-coated on both sides for two-sided use. They are the
perfect choice for near-photographic reproductions and business graphics for report covers,
special presentations, brochures, mailers, and calendars.
Everyday printing
●HP Bright White Inkjet Paper
HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough
for two-sided color usage with no show-through, which makes it ideal for newsletters, reports,
and flyers. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors.
●HP Printing Paper
HP Printing Paper is a high-quality multifunction paper. It produces documents that look and feel
more substantial than documents printed on standard multipurpose or copy paper. It features
ColorLok Technology for less smearing, bolder blacks, and vivid colors. It is acid-free for longer
lasting documents.
●HP Office Paper
HP Office Paper is a high-quality multifunction paper. It is suitable for copies, drafts, memos, and
other everyday documents. It features ColorLok Technology for less smearing, bolder blacks,
and vivid colors. It is acid-free for longer lasting documents.
●HP Office Recycled Paper
HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber. It
features ColorLok Technology for less smearing, bolder blacks and vivid colors.
Special projects
●HP Iron-On Transfers
HP Iron-on Transfers (for light or white fabrics) are the ideal solution for creating custom T-shirts
from your digital photos.
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							Load media
Select a paper size to continue.
Load full-size paper
1.Raise the input tray.
2.Lower the output tray and pull out the output tray extender.
3.Slide the paper-width guide to the left.
4.Insert a stack of paper into the input tray with the short edge forward and the print side up, and
slide the stack of paper down until it stops.
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							5.Slide the paper-width guide to the right until it stops at the edge of paper.
Load small-size paper
1.Raise the input tray.
2.Lower the output tray and pull out the output tray extender.
3.Slide the paper-width guide to the left.
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							4.Insert a stack of photo paper with the short edge down and the print side up, and slide the stack
of paper forward until it stops.
5.Slide the paper-width guide to the right until it stops at the edge of paper.
Load envelopes
1.Raise the input tray.
2.Lower the output tray and pull out the output tray extender.
3.Slide the paper-width guide to the left and remove all paper from the input tray
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