HP Jornada 420 Palm-Size PC Users Guide

							 Chapter 4 | Connecting to a desktop PC | 47
moments a sound indicates that the connection is being
established.
The HP Jornada icon in the Mobile Devices window is grayed
out until the connection is established, which can take a
minute or two.
To close the connection
1. On the HP Jornada, double-tap the connection icon in
the status area of the taskbar.
2. In the 
Connection Status dialog box, tap 
Disconnect.
Connecting by infrared
You can use the infrared port on the HP Jornada to connect to a
desktop or notebook PC that is running Windows 95 (or later).
Once connected, you can transfer files and synchronize data and
e-mail messages just as if you had connected using the sync
cable.
Line up the IR ports on the two devices so that they are within
20 centimeters (8 inches) of one another.
Before you can connect by infrared, you must set up and
configure an infrared port on your desktop or notebook PC. Many
notebook PCs have a built-in infrared port; however, you may
need to install a third-party infrared transceiver on your desktop
PC. For more information about installing and configuring that
device for use with your desktop PC, refer to the instructions that
came with your infrared port.
The Desktop Software for Microsoft Windows CE compact disk
also includes infrared device drivers for Windows 95.
To configure Windows CE Services for infrared
connection
1. Insert the Desktop Software for Microsoft Windows CE
compact disk into the CD-ROM drive on your desktop
PC, and then run Setup.exe.
2. Click 
Optional Components, and then select the
Windows 95 Communications Driver setup program. 
						

							48 Hewlett-Packard Jornada 420 Palm-size PC
3. When the setup program prompts you to specify a
communications port, select a virtual port (typically
COM3).
4. When setup is complete, restart your desktop PC, and
then open the Mobile Devices window.
5. In the Mobile Devices window, click 
Communications
on the 
File menu.
6. Under 
Port, select the infrared port you installed when
you set up the infrared device.
–or–
Click 
New to install the port. (If you install a new port,
you may need to reinstall Windows CE Services.)
To configure the HP Jornada for infrared
connection
1. On the HP Jornada 
Start menu, tap 
Settings, then tap
Communications.
2. Tap the 
PC Connection tab. If the control panel does
not show Connect using Infrared Port, tap 
Change
Connection, and then select 
Infrared Port from the
list of available connections.
To establish an infrared connection
1. Line up the infrared port on the HP Jornada with the
infrared device on your notebook or desktop PC.
2. On the HP Jornada 
Start menu, tap 
Programs, tap
Communications, and then tap 
PC Link.
Connecting to another PC
In some cases, you may need to connect the HP Jornada to a
desktop PC other than your partner. Or, there may be times
when your desktop PC does not recognize the HP Jornada as its
partner. This occurs if you have logged on to the desktop PC with
a different user name or if you performed a full reset of the HP
Jornada by removing all power or allowing the batteries to die.
In these cases, when you connect the HP Jornada to a PC, the
New Mobile Device Detected dialog box appears, offering you the 
						

							 Chapter 4 | Connecting to a desktop PC | 49
option to Synchronize, Browse, or to Restore data from an
existing backup file.
If you choose Synchronize, the New Partnership Wizard begins,
and the HP Jornada is designated as a partner of the desktop
PC.
If you choose Browse, the HP Jornada is connected as a “guest.”
As a guest, you can view files and folders on the HP Jornada,
transfer files and folders, and manually back up or restore.
However, you cannot synchronize data or automatically back up
and restore data.
If you choose Restore, you are given the option to restore data
from an existing backup file on the desktop PC. Restoring data in
this way replaces all existing data on the HP Jornada with the
data in the backup file on your PC.
If you have lost the HP Jornada or replaced it with another HP
Jornada, you can set up the new P/PC with the same data and
settings as the old one, if you previously performed a full
backup using Windows CE Services or HP backup.
If you used Windows CE Services to back up your data, then
when you connect the new P/PC to your desktop PC for the
first time, choose Restore rather than Synchronize or Browse.
If you backed up the P/PC using HP backup, then restore the
information as described in “Using HP backup” on page 84.
Browsing the HP Jornada desktop
While the HP Jornada is connected to a desktop PC, you can use
Windows CE Services to browse the contents of the HP Jornada
from your desktop.
To browse the HP Jornada desktop
1. Double-click the HP Jornada icon in the Mobile Devices
window on your desktop PC. The contents are displayed
as any other folder on your desktop PC.
You can cut, paste, and copy files between folders on the P/PC, or
transfer files between the P/PC and your desktop PC, simply by
dragging the file icons between the appropriate folders. 
						

							50 Hewlett-Packard Jornada 420 Palm-size PC
For more information about transferring files, see
“Transferring files” on page 54.
You cannot open files or start programs stored on the P/PC by
double-clicking their icons in the Mobile Devices window. When
you double-click the icon for a file or program that is stored on
the P/PC, Windows CE Services displays the properties for that
file or program, as if you had clicked 
Properties on the 
File
menu.
Synchronizing data
Windows CE Services with ActiveSync enables you to
synchronize data between the HP Jornada and desktop PC, so
the names you add to your Contacts database and the
appointments you add to your Calendar while traveling can be
automatically updated on your desktop PC when you return. You
can also synchronize messages in the HP Jornada Inbox with
Microsoft Outlook or Microsoft Exchange on your desktop PC,
and download channels.
You can set ActiveSync either to synchronize automatically each
time you connect the HP Jornada to your desktop PC, or to
synchronize continuously whenever the synchronized
information changes, for as long as the computers are connected.
You can also synchronize at any moment by choosing
Synchronize Now from the 
Tools menu in the Mobile Devices
window.
Synchronizing selected data
You can choose some or all of the following items to be
synchronized:
·Calendar, Contacts, or Tasks information—Exchange and
update information on the HP Jornada with information
stored in Outlook or Schedule+ on your desktop PC.
·E-mail messages—Share messages between selected folders in
the HP Jornada Inbox and Exchange or Outlook on your
desktop PC. For information on Inbox, see “Using Inbox” on
page 61. 
						

							 Chapter 4 | Connecting to a desktop PC | 51
·Channels—Download Internet, intranet, or other Web-
formatted content to the P/PC. For information on channels,
see “Using channels” on page 52.
All files you create on your P/PC, such as Voice Recorder and
Note Taker files, are stored in a My Documents folder. You can
see these files by double-clicking your P/PC icon in the Mobile
Devices window on your desktop computer.
When Note Taker files are copied to the desktop computer, they
are converted to .doc files and can be opened in Microsoft Word.
When Microsoft Word (.doc) files are copied to the P/PC, they
must be converted manually to Note Taker (.pwi) files in order to
be opened in Note Taker.
To convert .doc files to .pwi files
1. In the Mobile Devices window on your desktop PC, go to
the 
Tools menu, and then select 
File Conversion.
2. Select the 
Desktop to Device tab, and select
Microsoft Word Document from the list.
3. Click 
Edit, and in the 
Convert to mobile device file
of the type drop-down list, select the Note Taker (*.pwi)
format.
4. Click 
OK to exit. For more information, see Windows CE
Services Help.
Voice Recorder files remain .wav files on both your P/PC and
desktop computer. Synchronization gives you a handy way to
move your Voice Recorder files to your desktop computer. A
special playback codec, provided with the Windows CE Services
installation, is needed to play P/PC .wav files recorded in Mobile
Voice format on your desktop computer. PCM files can be played
on any desktop PC.
To specify data to synchronize
1. On your desktop PC, open the Mobile Devices window,
and then select the P/PC icon.
2. On the 
Tools menu, click 
ActiveSync Options.
3. On the 
General tab of the 
ActiveSync Options dialog
box, select the check boxes beside the services you want
to synchronize. 
						

							52 Hewlett-Packard Jornada 420 Palm-size PC
4. To set specific options (for example, to indicate how
many weeks of Calendar data to synchronize, or to
synchronize only active tasks), select the appropriate
service, and then click 
Options.
Speed up the synchronization process by synchronizing
regularly. If you use Microsoft Outlook, Windows CE Services
synchronizes only 2 weeks of calendar data by default.
Resolving synchronization conflicts
If the same item (for example, an appointment or a task) has
been modified on both the desktop PC and on the HP Jornada,
ActiveSync indicates that a synchronization conflict has occurred.
When the Resolve Conflicts dialog box appears, you can either
resolve the conflict by selecting one of the items to replace or you
can ignore the conflict.
You can resolve each conflict manually, at the time of
synchronization, or you can resolve conflicts automatically by
setting a default option for conflict resolution.
To set a default option for conflict resolution
1. Open the Mobile Devices window, and then select the
P/PC icon.
2. On the 
Tools menu, click 
ActiveSync Options.
3. On the 
General tab of the 
ActiveSync Options dialog
box, click 
Advanced.
4. Select the option you prefer to resolve conflicts.
Using channels
A channel is a Web site or other Web-formatted content that is
available for offline viewing on your P/PC. Channels allows
Internet, intranet, or other Web-formatted content to be
automatically downloaded to your P/PC from your desktop
computer via synchronization.
Content can be updated on a regular basis, such as updates from
a news channel, or on a one-time basis, such as movie listings
from an entertainment channel. 
						

							 Chapter 4 | Connecting to a desktop PC | 53
Channels and automatic updates to them are managed on the
desktop computer by Internet Explorer 4.0. Use Internet
Explorer 4.0 on your desktop computer to subscribe to Mobile
Channels.
A special Web site has been set up to help you get started using
Channels. For information on getting started with Channels on
your P/PC, go to http://www.microsoft.com/windowsce/channels/.
Personalizing channels
Some channels are divided into content areas. You can choose
which content areas you want to download to your P/PC. In
Channels, tap 
File, then 
Channels, and select the channels and
content areas you want.
You can specify the amount of channel information that is
transferred to your P/PC. Tap 
View, then 
Options. Channel
information is stored on your P/PC, and new content replaces
older content.
To remove a channel and all of its content, tap 
File, then
Channels, and clear the channel that you want to remove.
Synchronizing channel information
Channel information can be synchronized as part of the general
synchronization process described above. In the Mobile Devices
window of Windows CE Services, click 
Tools, 
ActiveSync
Options, then select 
Channel Item.
During synchronization, channel information is copied to your
P/PC. It can be viewed either from Channels or on your Active
Desktop as a mobile desktop component, depending on the
channel format you have subscribed to. See “Mobile desktop
components” later in this chapter for more information.
Viewing channel content
Whenever new content is available for one of your channels, you
see the Channel icon in the status area of the taskbar. Double-
tap the icon to switch to Channels, or tap 
Start, then 
Channels. 
						

							54 Hewlett-Packard Jornada 420 Palm-size PC
To view channel content, tap an icon on the Channel bar, or tap
the 
Explore Channel button to quickly navigate to a channel or
to a specific page within a channel.
Displaying mobile desktop components
The P/PC also includes an Active Desktop feature that can
display specialized channel content for quick reference. Similar
to Channels, content for mobile desktop components is
synchronized with the desktop computer. For example, a content
provider might create a mobile desktop component that updates
and displays key financial market indices during the day.
To display mobile desktop components on the Active Desktop, tap
Start, 
Settings, 
Display, and then select the components you
want to display.
Transferring files
You can copy files between the HP Jornada and desktop PC by
dragging icons to or from the P/PC icon in the Mobile Devices
window on your desktop PC or by using the 
Cut, 
Copy, and
Paste commands on the 
Edit menu.
Printing
If you want hard copies of files on your P/PC, you must transfer
them to your desktop PC for printing. You cannot print files
directly from the P/PC. 
						

							 Chapter 5 | Sending and receiving e-mail | 55
5 | Sending and
receiving e-mail
With Inbox, you can keep in touch with your office, home, and
clients by sending and receiving e-mail messages in any of these
ways:
·synchronize messages with Microsoft Exchange or Microsoft
Outlook on your desktop computer
·transfer individual messages using Windows CE Inbox
Transfer
·send and receive messages using a dial-up connection to an
ISP or an Ethernet connection to your Corporate Network
Synchronizing messages
E-mail messages can be synchronized as part of the general
synchronization process described in “Synchronizing data” on
page 50. During synchronization:
·Messages are copied from the Inbox folder of Exchange or
Outlook on your desktop computer to the Inbox folder on your
P/PC. The messages on the two computers are linked, so when
you delete a message on your P/PC, it is deleted from your
desktop computer as well the next time you synchronize.
·Messages in the Outbox folder on your P/PC are transferred to
Exchange or Outlook, and then sent from those programs.
Features available on your desktop computer, such as scheduling
meetings and selective downloading of file attachments, are also
available on your P/PC.
By default, e-mail synchronization is disabled. To enable e-mail
synchronization, in the Mobile Devices window on your desktop
computer, click 
Tools, 
ActiveSync Options, select 
Message,
and then click 
OK. 
						

							56 Hewlett-Packard Jornada 420 Palm-size PC
After you have enabled message synchronization, you can set
message synchronization options by closing the dialog box and
then reopening it. Select 
Message and then click 
Options.
Using Windows CE Inbox Transfer
You can use Windows CE Inbox Transfer to copy or move specific
messages between Exchange or Outlook and your P/PC, and you
can move them into folders other than the Inbox. The messages
on the two computers are not linked. You can modify or delete
messages from one location without affecting the other.
You can also use this method to move messages to your desktop
computer that you have received on your P/PC from other
services, such as paging and faxing services.
To transfer messages, connect the P/PC to the desktop computer.
In either Exchange or Outlook, click 
Tools, then 
Windows CE
Inbox Transfer, and then indicate what you want to do.