HP Jornada 420 Palm-Size PC Users Guide
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Chapter 7 | Getting down to business | 77 7 | Getting down to business The Hewlett-Packard Jornada 420 can help you stay productive and be efficient, even when you are away from your desktop or notebook PC. You have access to pre-installed programs to help you calculate expenses and conduct searches. This chapter contains information about: ·Microsoft Note Taker ·bTASK from BSQUARE ·OmniSolve from LandWare ·HP backup ·Customizing the HP Jornada Creating notes and drawings Note Taker with Rich Ink technology makes it easy to write, draw, and make lists quickly, the way you are used to writing on paper¾but even better, because you can edit and format what you have written or drawn. To use Note Taker, tap Start, then Note Taker. You can create a new note by tapping the New button, or you can tap the New arrow and tap a template to start with a note in which the formatting and structure are already in place.
78 Hewlett-Packard Jornada 420 Palm-size PC Entering information With Note Taker, you can enter information in the way that is easiest for you. You can use the input panel to type using the keyboard, or you can write using the character recognizer. You can also write and draw directly on the screen. When you display the input panel, you see the insertion point, indicating where the text is placed.
Chapter 7 | Getting down to business | 79 When you hide the input panel, the insertion point disappears, and you can write or draw anywhere on the screen. Writing and drawing You can use your stylus to write and draw directly on the screen. To create a drawing, on your first stroke, cross three ruled lines. A drawing box appears. Subsequent strokes in or outside the border of the drawing box become part of the drawing. You might want to switch to full-screen display so that you can see as much as possible on the screen. Tap View, then Full Screen. Tap Restore to see the command bar again. Editing and formatting a note You can edit text you have entered using a keyboard or character recognizer. You can also edit handwritten notes and drawings. To select the text or picture you want to edit, hide the input panel, tap the Select button, and drag your stylus over the text or drawing.
80 Hewlett-Packard Jornada 420 Palm-size PC Instead of tapping the Select button, you can press and hold the Action button as you drag the stylus. Tap the Edit button to see your editing options. The options available depend on what you have selected: text, handwriting, or a drawing. You can apply formatting to a selection, or you can set default formatting that is applied to everything you then type, write, or draw. You can also use the Space button to increase or decrease the space between elements on your screen.
Chapter 7 | Getting down to business | 81 Instead of tapping the Space button, you can insert and remove space by pressing and holding the Exit button as you drag the stylus. Saving your notes When you have finished a note, tap OK to save it and return to your list of notes. Note Taker automatically names your note as follows. The first 21 characters of the first line of typed text are used as the note name. If no text is included in the note, but the note has been assigned to a folder, the notes are given the folder name and an incremental number (Tradeshow1, Tradeshow2, and so on). If no text is included and no folder is assigned, the notes are named Note1, Note2, etc. To name a note yourself, to place it in a folder, or to change the file format, tap File and then Save As. Each note in Note Taker is a file. Note Taker files are saved in Note Taker (.pwi) format, which synchronizes with Microsoft Word files, as described in Chapter 6. You have two additional choices for file formats: To import the file into a program that supports rich text, save the note in Rich text format (.rtf). Handwritten words and drawings are lost. To import the file into a program that does not support rich text, save the note as a Text only note (.txt). Handwritten words and drawings, and all formatting, are lost.
82 Hewlett-Packard Jornada 420 Palm-size PC Organizing your notes You can keep track of your notes by renaming them and placing them in folders. For example, you can create a folder called My Novel and place all relevant notes in that folder. All the notes in the selected folder appear in the list view. Using bTask Use bTask to switch between applications, view the applications currently running, or close applications with a single step. Tasks are closed automatically when memory is running low. To start bTask 1. From the Start menu, tap Programs, and then tap bTask. The bTask icon is added to the taskbar. To switch between open applications 1. Tap the bTask icon on the taskbar. 2. Tap the application to which you want to switch. To close the active application or all open applications 1. Tap the bTask icon on the taskbar. 2. Tap Close Active or Close All.
Chapter 7 | Getting down to business | 83 To close bTask 1. Tap the bTask icon on the taskbar. 2. Tap Exit. Using OmniSolve OmniSolve is a financial application designed specifically for real estate, retail, and business professionals who use P/PCs to make financial decisions quickly and accurately. OmniSolve employs a “form filling” metaphor to give you a problem-solving environment that is easy, powerful, and flexible. To start OmniSolve 1. From the Start menu, tap Programs, and then tap OmniSolve. For detailed procedures about using OmniSolve, refer to online Help. Backing up and restoring data To prevent loss of data, you should back up the HP Jornada data frequently. You can back up the HP Jornada two convenient ways: ·Use Windows CE Services to back up all data to your desktop PC. ·Use the HP backup application to back up all data or only Calendar, Task, and Contact (PIM) databases to internal memory or a CompactFlash Card. Using Windows CE Services Backup at your PC The Windows CE Services Backup feature creates a complete duplicate of all data stored on the HP Jornada. If you routinely connect to your desktop PC, this is the best method of data backup. The backup file is saved on the hard disk of your desktop PC. When you restore data from a backup file created by Windows CE Services, all data on the HP Jornada is replaced by
84 Hewlett-Packard Jornada 420 Palm-size PC the data in the backup file, including files you have created, programs you have installed, and any system settings and options you have set. To access the Windows CE Services Backup feature, click Backup/Restore on the Tools menu in the Mobile Devices window. Using HP backup HP backup provides a convenient way to back up data while you are traveling or while you are away from your desktop PC. You can back up the information to a CompactFlash Card for secure storage. You can also back up data to a folder on the HP Jornada. However, this does not preserve the information if you lose power or need to perform a full reset. The backup file (.dbe or .dbb) is always placed in the My Documents directory. When saving to a CompactFlash Card, a My Documents directory is automatically created. To back up data 1. On the Start menu, tap Settings, and tap HP backup.
Chapter 7 | Getting down to business | 85 2. Tap Backup, and then choose one of the backup options: ·Select Backup all data to back up all information stored in RAM, including files you have created, programs you have installed, and any system settings and options you have set. ·Select Backup PIM databases to back up only your Contacts, Tasks, and Calendar databases. 3. Follow the instructions on your screen to complete the backup process. To restore from a backup file 1. On the Start menu, tap Settings, and tap HP backup. 2. Tap Restore. 3. Tap either Restore all data or Restore PIM databases. 4. Select the backup file you want to restore, and then tap OK.
86 Hewlett-Packard Jornada 420 Palm-size PC The HP Jornada must have the same regional settings when you restore as you had when you completed the backup. Otherwise, you cannot restore the files. To change regional settings, on the Start menu, tap Settings, and then tap Regional Settings. Customizing the HP Jornada This section describes ways you can add software and accessories to the HP Jornada. Finding third-party software You can add more capabilities to the HP Jornada by installing third-party software. A variety of commercial software is available for Windows CE, including custom business applications, system utilities, and games.