HP Jornada 700 Series Handheld Users Guide

							 Chapter 3 | Connecting to your desktop PC | 47 
  
ActiveSync displays the properties for that file or program, as if 
you had clicked Properties on the File menu. 
 
The Mobile Device window on your desktop PC displays 
the contents of your HP Jornada. 
Synchronizing data
Synchronizing dataSynchronizing data Synchronizing data 
    
Microsoft ActiveSync enables you to synchronize data 
between your HP Jornada and desktop PC, so the names 
you add to your Contacts database and the appointments 
you add to your Calendar while traveling can be 
automatically updated on your desktop PC when you 
return. You can also synchronize messages in your 
HP Jornada Inbox with Microsoft Outlook or Microsoft 
Exchange on your desktop PC. And, you can synchronize 
files in the Synchronized Files folder on your HP Jornada. 
with files in a Synchronized Files folder inside your My 
Documents folder (Windows 95/98) or Personal folder 
(Windows NT and Windows 2000) on your desktop PC. 
You can set ActiveSync either to synchronize automatically 
each time you connect your HP Jornada to your desktop PC 
or to synchronize continuously whenever the synchronized 
information changes, for as long as the computers are  
						

							48 HP Jornada 700 Series Handheld PC 
 
connected. You can also synchronize at any moment by 
choosing clicking on the Synchronize button on the 
toolbar  in the ActiveSync window. 
 Do not remove your HP Jornada from the docking cradle, 
disconnect the sync cable, or turn off your HP Jornada while 
synchronization is in progress. 
Synchronizing selected data 
You can synchronize some or all of the following items:  
 
Pocket Outlook data—Synchronize the Calendar, Contacts, 
or Tasks information on your HP Jornada with information 
stored in Outlook 2000 on your desktop PC.  
 
E-mail messages—Share messages between selected folders 
in your HP Jornada Inbox and Microsoft Exchange or Outlook 
2000 on your desktop PC. For more information, see the 
Synchronizing e-mail messages section in this chapter. 
 
Files—Synchronize the contents of the Synchronized Files 
folder (inside My Documents) on your HP Jornada with files 
stored in your My Documents folder (Windows 95/98) or in 
your Personal folder (Windows NT) on your desktop PC.  
To specify data to synchronize 
1.  On your desktop PC, open the 
ActiveSync window. 
2. On the 
Tools menu, click 
Options. 
3. On the 
Sync Options tab of the ActiveSync
 Options 
dialog box, select the check boxes beside the services you 
want to synchronize. 
4.  To set specific options (for example, to indicate how 
many weeks of Calendar data to synchronize or to 
synchronize only active tasks), select the appropriate 
service, and then click 
Settings.  
 Reducing the amount of data to synchronize, for example, by 
synchronizing only 1 or 2 weeks of Calendar data, can 
significantly speed up the synchronization process. If you use 
Microsoft Outlook, Microsoft ActiveSync synchronizes only 2 
weeks of calendar data by default.  
						

							 Chapter 3 | Connecting to your desktop PC | 49 
  
Resolving synchronization conflicts  
If the same item (for example, an appointment or a task) has 
been modified on both the desktop PC and on the HP Jornada, 
ActiveSync will indicate that a Synchronization conflict has 
occurred. When the Resolve Conflicts dialog box appears, you 
can either resolve the conflict by selecting one of the items to 
replace or you can ignore the conflict, leaving the data on both 
computers unchanged.  
 
 
You can resolve each conflict manually, at the time of 
synchronization, or you can resolve conflicts automatically by 
setting a default option for conflict resolution.  
To set a default option for conflict resolution 
1.  Open the Microsoft ActiveSync window. 
2. On the Tools menu, click Options. 
3.  Click on the Rules tab of the Options dialog box. 
4. Under Conflict Resolution, select the option you prefer 
to resolve conflicts.  
Synchronizing e-mail messages 
You can synchronize your HP Jornada Inbox with the e-mail 
program (Microsoft Outlook or Exchange) on your desktop PC 
partner. By synchronizing, you can take important messages with 
you when you travel, or you can use your desktop PC to send 
messages that you create on your HP Jornada.   
						

							50 HP Jornada 700 Series Handheld PC 
 
When you synchronize: 
  Messages are copied from the Inbox folder on your desktop 
computer to the Inbox folder on your HP Jornada (by default, 
only the messages received in the past 3 days are 
synchronized, and no attachments are copied). 
  Messages on the two computers are linked. So, for instance, if 
you delete a message on your HP Jornada, it will also be 
deleted on your desktop PC the next time you synchronize. 
  Messages in the Outbox folder on your HP Jornada are 
transferred to the Outbox on your desktop PC and then sent 
from that program. 
Synchronizing from a remote location 
The ActiveSync program on your HP Jornada enables you 
to synchronize files, e-mail messages, and Pocket Outlook 
data with your desktop PC, even when you are away from 
the office. You can do this by remote dial-up connection or 
LAN connection to your desktop PC. You can also connect 
to a computer not on a network (such as your home 
computer) and synchronize using a modem. 
 You can quickly and easily make connections to the Internet or 
a corporate network from remote locations using HP dialup. 
For more information on using HP dialup see Creating 
Connections in Chapter 6. 
 
Before you can synchronize remotely, the desktop PC or network 
server must be configured for Remote Access Services (Windows 
NT) or Dial-Up Networking (Windows 95/98), and you must 
create a connection on your HP Jornada by using either the HP 
Jornada dialup application or the Remote Networking program. 
For information about setting up connections with HP dialup, 
see the Setting up a remote connection to your network 
section in chapter 6. For Remote Networking information, see the 
Accessing a computer not on a network section in this 
chapter. After you have set up for either type of connection, you 
can synchronize data. See the To start remote 
synchronization procedure later in this chapter.  
						

							 Chapter 3 | Connecting to your desktop PC | 51 
  
Accessing a computer on your corporate network 
To access a PC on your corporate network from a remote location, 
you must have an account provided by your network 
administrator, and you must set up a connection to your network 
server using HP dialup (see chapter 6). In addition, you must set 
up the target PC to receive your calls as follows. 
  The target PC must be turned on. 
  Microsoft ActiveSync must be set up on the target PC. (See the 
Installing Microsoft ActiveSync section earlier in this 
chapter.) Also, the synchronize setting on the Sync Mode tab 
under ActiveSync Options should be set to one of the 
automatic options.  
  Microsoft ActiveSync must be running, and the Waiting for 
mobile device to connect status message must be shown in 
the ActiveSync window.  
  In the Microsoft ActiveSync Connection Settings dialog box, 
the Allow network (Ethernet) and Remote Access 
Service (RAS) server connection with this desktop 
computer checkbox must be selected. 
  Any folders or drives you want to access must be shared.  
If you will be dialing in to a desktop PC running Windows 95, 
you must also have Dial-up Networking components set up on 
the target desktop PC. 
 
Accessing a computer not on a network  
If you want to dial in to a computer that is not on a network (such 
as your home PC with Windows 95/98), you must set up the 
target PC to receive your calls as follows. 
  The target desktop PC must be turned on. 
  The target desktop PC must have a modem installed and 
configured and must be set to receive incoming calls. (Refer to 
the instructions from the manufacturer of your desktop PC 
modem.) 
  Dial-up Networking (Windows 95/98) or Remote Access 
Service (Windows NT) must be set up and configured so that 
your target PC can act as a server. (See your Windows 
documentation for further instructions.)   
						

							52 HP Jornada 700 Series Handheld PC 
 
  Microsoft ActiveSync must be set up on the target PC (for 
instructions, see the Installing Microsoft ActiveSync 
section in this chapter). The synchronize setting on the Sync 
Mode tab under ActiveSync Options should be set to one of 
the automatic options. 
  Microsoft ActiveSync must be running, and the Waiting for 
mobile device to connect status message should appear in 
the ActiveSync window.  
 In the Microsoft ActiveSync Connection Settings dialog 
box,  the Allow network (Ethernet) and Remote Access 
Service (RAS) server connection with this desktop 
computer checkbox must be enabled. 
  Any folders or drives you want to access must be shared.  
You need the following information to establish a Remote 
Networking connection:  
  Your Windows user name and password, if you are required to 
log on to your computer  
  Telephone number of the modem 
To create a connection to a computer not on a network (such as a 
home computer), you will need to create a new connection using 
Remote Networking on your HP Jornada. 
 To create a Remote Networking connection 
1. On the Start menu, point to Programs, point to 
Communication, and then tap Remote Networking. 
2.  In the Remote Networking folder, double-tap Make New 
Connection. 
3. In the Make New Connection dialog box, tap  
Dial-up, and then tap Next. 
4.  If your HP Jornada is equipped with a built-in modem, 
select Built-In Modem from the list of modems. If you 
use a PC Card modem
∗, select the appropriate option for 
the PC card modem you have installed 
                                                                
 ∗ Modem purchased separately. Some Web sites/content may not be 
available.  
						

							 Chapter 3 | Connecting to your desktop PC | 53 
  
5. Tap TCP/IP Settings, and then tap the General tab. 
Make sure the Use Server-assigned IP Address check 
box is selected. 
6. On the Name Servers tab, tap Server-assigned 
addresses, and then tap OK. 
7. Tap Next, and then fill in the telephone number you 
wish to dial. Tap Finish. A new icon appears, labeled 
with the name you chose, in your Remote Networking 
folder. This connection will also appear in your remote 
synchronization dialog box. 
To set a dialing location for a Remote Networking connection, 
double-tap the icon for the connection in the Remote 
Networking folder. In the Dial-up Connection dialog box, tap 
Dial Properties, and then fill in the information as you would 
for a network or ISP connection using the HP Jornada dialup 
application. 
 
To start remote synchronization  
1.  On your HP Jornada Start menu, point to Programs, 
point to Communication, and then tap ActiveSync. 
2.  If you are connecting using a modem or dial-up 
connection, select the connection you will use from the 
list. All connections you have created either with the HP 
Jornada dialup application or Remote Networking will 
appear in this list. 
–or– 
If you are connecting over a network, tap Network 
Connection. 
3. In the Connect to list, select the name of the desktop 
PC to which you will connect. The Connect to list 
displays only the PCs with which you have already 
established a partnership. 
4. In the User Logon dialog box, type your user name, 
password, and domain if necessary, and then tap 
Connect.  
						

							54 HP Jornada 700 Series Handheld PC 
 
Transferring files
Transferring filesTransferring files Transferring files 
    
You can copy files between your HP Jornada and desktop PC by 
dragging icons to or from the folders in the Mobile Device 
Explorer window, or by using the Cut, Copy, and Paste 
commands on the Edit menu. 
Some files may need to be converted before you can use them on 
your HP Jornada. By default, Microsoft ActiveSync automatically 
converts files to the appropriate file type. However, you can 
choose not to convert files, or you can specify the conversions for 
each file type by changing options in the File Conversion 
Properties dialog box.  
To set file conversion options 
1. Open the ActiveSync window. 
2. On the Tools menu, click Options, click the Rules tab, and 
then click Conversion Settings. 
3.  Click either the Device to Desktop or Desktop to Device 
tab. 
4.  Select the file type, and then click Edit to change conversion 
options. In most cases, you will be offered a single conversion 
option or no conversion at all. 
When Microsoft Office files are converted to their corresponding 
Pocket Office formats, the Pocket Office files are compressed, so 
they require much less storage memory than they do on your 
desktop PC. During conversion, certain formatting or attributes 
may also be removed from the Pocket Office version; however, all 
formatting should be restored when the file is returned to the 
desktop PC. For specific details, see the sections on Microsoft 
Office programs in chapter 5 or refer to online Help for that 
program on your HP Jornada. Only Microsoft PowerPoint® 97 
and 2000 files can be converted to Pocket PowerPoint.   
						

							 Chapter 4 | Staying organized | 55 
  
4 | Staying organized
4 | Staying organized4 | Staying organized 4 | Staying organized 
    
With your Hewlett Packard Jornada Handheld PC (H/PC), you 
can keep in touch with your office, home, and clients through e-
mail and the Internet. You can connect in many ways using your 
HP Jornada and various accessories. This chapter will guide you 
through the options best suited to your needs. 
Pocket Outlook also lets you set alarms and reminders so that 
you never forget an appointment or meeting. And, if you want a 
personal reminder, you can record voice memos to yourself with 
Microsoft Voice Recorder.  
In this chapter you will find program information and basic 
procedures for: 
 Pocket Outlook 
 HP viewer 
  HP quick pad 
 Voice Recorder 
For more information on these and other programs that come 
with your HP Jornada, see online Help. 
Using Microsoft Pocket Outlook
Using Microsoft Pocket OutlookUsing Microsoft Pocket Outlook Using Microsoft Pocket Outlook  
Your HP Jornada comes with Microsoft Pocket Outlook, which 
includes Calendar, Contacts, Tasks, and Inbox. Using Microsoft 
ActiveSync, you can synchronize information on your HP Jornada 
with information in Microsoft Outlook or Microsoft Exchange on 
your desktop computer. Each time you synchronize, Microsoft 
ActiveSync compares the changes you made to data on your 
device and desktop PC and updates both computers.  
With Inbox, you can send and receive e-mail messages, either by 
synchronizing with the mail program on your desktop PC (either 
Outlook or Exchange) or by connecting directly to your mail 
server through an Internet or network account.  
						

							56 HP Jornada 700 Series Handheld PC 
 
To start Pocket Outlook 
· On the Start menu, point to Programs, point to Pocket 
Outlook, and tap either Calendar, Contacts, Inbox, or 
Tasks.  
–or– 
Press one of the Calendar, Contacts, Inbox, or Tasks hot 
keys.  
 To switch quickly from one Pocket Outlook applications to 
another, tap the Go menu on the toolbar of the current Pocket 
Outlook application. 
Keeping appointments with Calendar 
Use Calendar to schedule appointments, meetings, and other 
events. Quickly check your appointments in one of several views 
(Day, Week, Month, Year, and Agenda).  
 To create a new appointment 
1. On the Start menu, point to Programs, point to Pocket 
Outlook, and tap Calendar.  
–or– 
Tap the Calendar hot key. 
2. On the File menu, tap New Appointment. 
3.  Type a description and the location of your appointment. 
4.  Select the time and date of your appointment. 
5.  To add notes, tap the Notes button, and then tap once in 
the notes area. Type your notes. 
6.  To assign the appointment to a category, tap the 
Categories button, and then select a category from the 
list. 
7.  Select other desired options, and when you are finished 
tap OK. 
If you need to schedule a meeting with other people who use 
Outlook or Pocket Outlook, you can use Calendar to schedule the 
meeting. When attendees receive a meeting request, they can